Project Coordinator/Manager / Sourcing / Vendor - AI Data Collection

ConsultBae India Pvt. Ltd.; Gurugram District; On-site; INR 480,000 - 880,000; Full time

Job summary

ConsultBae India Pvt. Ltd. in Gurgaon is hiring for Project Coordinator, Senior Project Coordinator or Project Manager for AI data projects (non-technical).

This execution-focused role manages large-scale data collection and annotation tasks, coordinating freelancers, vendors, quality, timelines, and delivery to support ML model training. Track A emphasizes project operations; Track B targets senior coordination with client handling and delivery leadership.

Qualifications

• 2–6 years of experience in project delivery or operations.
• Experience with freelancers, vendors, and client coordination.
• In-office, full-time, 2–6 years experience.

Responsibilities

• Source and onboard freelancers across multiple channels.
• Break down project requirements into execution steps.
• Maintain daily trackers for submissions, QC, approvals, and closures.
• Monitor throughput and flag risks early.
• Coordinate corrections and ensure guideline compliance.
• Own delivery timelines and client satisfaction.
• Manage coordinators, interns, freelancers, and vendors.
• Conduct review calls and manage escalations.
• Improve workflows for faster and more accurate execution.

Skills

data collection

annotation

data

operations

client delivery

project

Job description

Job Summary

Project Coordinator/ Senior Project Coordinator/ Project Manager - AI Data (Non-Technical Role).

Location: Gurgaon (5 Days WFO + 1 Day WFH).

Experience: 2 - 4 Years.

Industry: AI Data Services / Operations / Delivery.

About the Role

We are hiring for Project Coordinator/ Senior Project Coordinator/ Project Manager - AI Data (Non-Technical Role).

This is a non-technical, execution-heavy role focused on managing large-scale AI data collection and annotation projects used to train machine learning models.

Depending on your experience, you may join under one of the following tracks:

• Track A - Project Coordinator
• Track B - Senior Project Coordinator/ Project Manager

Both tracks own projects end-to-end. The difference lies in the level of client interaction and team handling responsibility.

Important Clarification

This is NOT a software development or technical project management role. You will NOT manage developers or write code. This role is operations-driven and execution-focused, managing freelancers, vendors, quality, timelines, and delivery for AI data projects. Track A - Project Operations (Execution-Focused).

Key Responsibilities

• Source and onboard freelancers across multiple channels
• Break down project requirements into clear execution steps
• Maintain daily trackers (submissions, QC, approvals, rework, closures)
• Monitor throughput and flag risks early
• Coordinate corrections and ensure compliance with guidelines
• Maintain proper file naming, folder structures, and metadata accuracy
• Solve operational bottlenecks independently

Growth Path

High performers will be groomed for Client Delivery/Project Lead roles within 3-6 months, based on ownership and performance.

Track B - Senior Project Coordinator/ Project Manager: Best suited for candidates with 2 - 4 years of experience in client handling, delivery management, outsourcing, IT services, digital agencies, or project-based environments.

Key Responsibilities

• Act as primary point of contact for clients
• Understand requirements and translate them into execution plans
• Own delivery timelines, quality, and client satisfaction
• Manage coordinators, interns, freelancers, and vendors
• Track daily throughput and identify risks proactivelyConduct review calls and manage escalations
• Improve workflows for faster and more accurate execution

What Kind of Candidate Will Succeed Here

You will do well if you:

• Enjoy solving operational challenges
• Can manage multiple moving parts simultaneously
• Are highly detail-oriented and process-driven
• Take ownership instead of waiting for instructions
• Can work in fast-paced, deadline-driven environments
• Are comfortable using spreadsheets and structured workflows
• Can figure out sourcing strategies independently

Exposure to AI data collection, annotation, or large-scale coordination is a plus but not mandatory.

Work Timing Flexibility

• Standard working hours (8-10 hours/day)
• Some projects may require occasional overlap with US time zones
• This does NOT mean continuous night shifts
• If working US-aligned hours, office presence during those hours is not required

Experience & Qualifications

• Workplace Type: In-Office
• Employment Type: Full-time
• Experience Level: associate
• Work Experience (years): 2 - 6 years

Skills

• data collection
• annotation
• data
• operations
• client delivery
• project