Project Administrator

National Society for Black Engineers; Dadri; Hybrid; INR 600,000 - 900,000; Full time

Benefits offered by this job

Mindfulness programmes

Volunteer time off

Employee assistance program

Wellbeing program

On-demand digital course library

Job summary

Rockwell Automation is seeking a Project Administrator to manage customer order fulfilment, order processing, and data reporting in a hybrid work setup across Noida and Pune. You will liaise with global teams to ensure timely, compliant operations and support project lifecycle activities.

The role requires a Bachelor’s degree in science/commerce/business administration and at least 4 years in business operations and order management. SAP/IFS experience is preferred; Lean Six Sigma is a plus.

Qualifications

• 4+ years of experience in Business Operations and order management.
• Bachelor's degree in science/commerce/business administration.
• Exposure to global work styles and client engagement.
• Willing to work across NA/LA time zones.
• Lean Six Sigma certification is a plus.

Responsibilities

• Execute customer order fulfilment processes and order management activities.
• Collaborate with regional and domestic partners to ensure compliant processing.
• Prepare reports from SAP/IFS and publish to stakeholders.
• Maintain project/contract status through lifecycle including invoicing.
• Extract data and provide insights to regional stakeholders.

Skills

Order management

Data reporting

Stakeholder collaboration

Process improvement

Lean Six Sigma (plus)

Education

Bachelor's degree in science/ commerce/ business administration or equivalent

Tools

SAP

IFS

Job description

Rockwell Automation is a global technology leader focused on helping the world's manufacturers be more productive, sustainable, and agile. With more than 28,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life‑saving medicine on a global scale, and focus on clean water and green mobility - our people are energized problem solvers that take pride in how the work we do changes the world for the better.

We welcome all makers, forward thinkers, and problem solvers who are looking for a place to do their best work. And if that's you we would love to have you join us!

Job Description

Role - Project Administrator

Location - Noida, Pune

As Project Administration, you will execute processes for Customer Order Fulfilment including Order Management activities, demand management, shopping cart creation and goods receipts. You will report to Team Lead - Delivery Administration and have a hybrid working schedule.

Your Responsibilities:

• Implement processes in compliance with established SOPs and guidelines. Perform several administrative/Operational tasks for assigned team(s) and function(s) globally.
• Gather and summarize enabling data to implement assigned tasks.
• Responsible for providing administrative support on activities related to a customer order; from receipt through closure including procurement of goods & services from specified suppliers that are moderate to high in complexity under minimal supervision and in accordance with all relevant policies & procedures
• Work with required regional and domestic partners to ensure compliance and smooth processing of the activities/processes assigned.
• Demonstrates accountability for completing work assignments given in the form of process objectives & goals; meet commitments and deadlines.
• Maintain the confidentiality of sensitive and proprietary technical, financial and commercial information.
• Present availability on parts if relevant / when requested, working in collaboration with Planning Team through business system interface.
• Maintain the project/contract/proposals/quotation status in Business systems throughout its lifecycle including creation, material / service supply requests, receipts, invoicing, completion and closure.
• Extract data (from business systems, SAP / IFS / others) and publish necessary reports required by the various regional stakeholders as per the established cadence and guidelines.
• Contribute in Root cause analysis for any deviation highlighted by the regional stakeholders, required documentation of the said deviations and responding to audit processes as and when required.
• Use the official tools available like conference calls and emails for frequent interaction with peers/ customers & regional stakeholders on discussion related to processes, contracts, feedback, presentations and other updates on a regular basis.
• Coordinate with multiple teams across organisation for required updates, material delivery/availability, receipts, invoicing, completion and closure of project / contracts.

The Essentials - You Will Have:

• Contribute to continuous improvement projects and reporting/documenting enhancements to improve productivity.
• Enthusiastic to work and adapt in a dynamic, fast paced and challenging environment.
• Manage difficult situations in a professional and commercial manner
• Flexible and someone who holds self-accountable for completing own tasks/responsibilities, but also contributes to others 'Efforts', as required
• Work closely with stakeholders for the optimization of processes, identify process improvement opportunities and areas for continuous improvement.
• Strong ability to clearly articulate and convey the understanding to peers and customers.
• Act as a Point of Contact for acknowledging and addressing internal customers queries related to tasks assigned
• Bachelor's degree in science/ commerce/ business administration or equivalent.
• Minimum of 4+ years of relevant experience in Business Operations and order Management.
• Have exposure to Global Work style, engagement with clients while sitting at remote locations.
• Willing to work in flexible business shifts / global time zones including NA/LA time zone to lead business stakeholder connect.
• Lean Six Sigma certifications are a plus.

What We Offer:

Our benefits package includes ...

• Comprehensive mindfulness programmes with a premium membership to Calm
• Volunteer Paid Time off available after 6 months of employment for eligible employees
• Company volunteer and donation matching programme - Your volunteer hours or personal cash donations to an eligible charity can be matched with a charitable donation.
• Employee Assistance Program
• Personalised wellbeing programs through our OnTrack programme
• On-demand digital course library for professional development

... and other local benefits!

At Rockwell Automation we are dedicated to building a diverse, inclusive and authentic workplace,

#LI-Hybrid

#LI-CK2

Rockwell Automation's hybrid policy aligns that employees are expected to work at a Rockwell location at least Mondays, Tuesdays, and Thursdays unless they have a business obligation out of the office.