Professional, Property Mgmt Operations

JLL; Pune District; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

JLL in Pune is seeking a Property Manager to oversee the end-to-end Property Management services for Solitaire World residential site in Bibvewadi, Pune. You will ensure smooth operations by leveraging innovation and technology, while guiding and developing site teams.

Key duties include budgeting controls, SLA/KPI monitoring, vendor management, timely renewals and invoicing, cost sheet submissions, and reporting through daily and monthly management reports. Residential site focus is emphasized.

Qualifications

• Degree or diploma in Electrical/Mechanical/Civil/Marine Engineering or equivalent.
• 7–8 years of work experience in facility management, real estate, hotel, or construction.
• Residential site experience preferred.

Responsibilities

• Lead site operations and ensure smooth facilities management.
• Formulate budgeting controls and monitor SLAs and KPIs.
• Oversee vendor quotations and invoices and ensure timely payments.
• Ensure attendance signoffs and accurate cost sheets.
• Prepare and submit client-approved cost sheets and manage billing accuracy.
• Create and submit daily and monthly management reports.

Skills

Manpower planning

Budgeting controls

SLA/KPI monitoring

Vendor management

Billing & invoicing

Problem solving

Education

Degree / Diploma in Electrical/Mechanical/Civil/Marine Engineering or equivalent

Job description

Position: Property Manager, Pune

Business: Property and Asset Management, Pune

What This Job Involves

You will be in charge of the entire bouquet of Property Management Services provided at the site. Your role will be to ensure smooth operations at the facility/site by enhancing efficiency using innovation and technology. Your role will encompass and not be limited to:

• Ensuring manpower at the site is enabled to face challenges by guiding, grooming, developing and supporting them as and when required.


• Formulating suitable budgeting controls and Monitoring SLA’s & KPI’s for JLL and outsourced agencies towards effective service deliverance.


• Maintaining service level agreements and keeping performance indicator scores above excellence.


• Ensuring timely renewal of the agreement, submission of invoices and follow-ups for the payments.


• Overseeing all vendor quotations and invoices.


• Ensure proper signoffs for attendance and all the required details for cost sheet submission.


• Ensuring timely submission of client approved cost sheet to JLL office and following up for the invoice.


• Ensuring Accuracy of billing information.


• Manpower planning for the site (playing a major role in their hiring process etc.)


• Conducting daily site rounds to ensure proper maintenance of all structures/ building facilities and services are carried out.


• Ensure proper teamwork for all the facilities.


• Assisting client SPOC in creating the annual budget for site operations and formulating strategies for effective management.


• Reviewing and ensuring data (hard and soft copy)/ e-mails/ client files are updated.


• Dealing with occupants’ queries in verbal/ written form.


• Ensuring robust complaint management process is in place and is followed meticulously


• Communicating and circulating information to occupants’ authorities on operational complications.


• Ensuring health and life safety regulations/ manuals are adhered on site


• All risk assessment recommendations are implemented and enforced for compliances.


• Creating business continuity plans.


• Resolving emergency maintenance matters with urgency.


• Maintaining exemplary relationship management with projects, consultants, contractors, govt. authorities, statutory agencies for ease and smooth operations and maintenance of the property.


• Creating and submitting the daily management report (DMR) and the monthly management reports (MMR).


• Coordinate and maintain the as-built drawing and transition document library.


• Work closely with the regional RO / HO / SME/ Training teams and ensure closures of all required reports.


• Facilitate the services under the Slogan “No Safety No Work”.

Clients

You will be working on Solitaire World , which is a residential located at Bibvewadi Pune

Site dynamics

Work Schedule:

• Site team: e.g.: Property Manager +2


• Other details if any

Reporting

You will be reporting to Operation Manager.

Sound like you? Here is what we’re looking for

Being Analytical and Meticulous

Understanding and managing people dynamics is core to your role. You must have a keen eye for detail and have excellent problem-solving skills

Qualifications

You will have a Degree / Diploma in Electrical/Mechanical /Civil /Marine Engineering OR equivalent, with min 7 to 8 years of work experience in Facility Industry /Real Estate/ Hotel or Construction Industry. For residential sites candidates with residential experience will be preferred.