Procurement Specialist

Polytech India; Chennai District; On-site; INR 600,000 - 900,000; Full time

Job summary

Polytech India is seeking an Operational Buyer to ensure timely and cost-effective procurement of direct and indirect materials and services to support operations.

The role includes supporting supplier onboarding, master data setup in Microsoft Dynamics 365, and coordination with internal stakeholders for procurement readiness at a new plant in India.

Qualifications

• Bachelor's degree in Engineering is required.
• 8–12 years of experience in supply chain, procurement or related field preferred.
• Experience in operational purchasing for direct and indirect materials.
• Familiarity with ERP systems; D365 is an advantage.
• Strong Excel and MS Office skills.

Responsibilities

• Manage daily purchasing activities for direct and indirect materials and services.
• Create, issue, and follow up on purchase orders in line with demand and production.
• Monitor order confirmations, delivery dates, and supplier performance.
• Expedite late orders and resolve supply issues.
• Maintain purchasing data in the ERP including prices, lead times, supplier details, and order status.
• Coordinate with production, planning, warehouse, engineering, maintenance, finance, and quality.
• Ensure purchasing activities comply with policies and procedures.

Skills

Procurement experience

Supplier coordination

English and Tamil proficiency

Excel proficiency

Education

Bachelor's degree in Engineering

Tools

Microsoft Dynamics 365 (D365)

Job description

The Operational Buyer is responsible for the timely and cost-effective procurement of direct and indirect materials and services required to support business operations. This role ensures purchase orders are placed accurately, deliveries are monitored, and supplier performance is followed up to maintain continuity of supply.

In addition to day-to-day purchasing activities, the Operational Buyer will occasionally support supplier identification, onboarding, and basic commercial discussions, including price and delivery term alignment, under the guidance of the procurement function.

A key aspect of this role will be supporting the implementation of a new plant in India. This includes helping establish procurement-related master data in Microsoft Dynamics 365 (D365) and identifying and onboarding new suppliers, primarily for indirect materials and operational requirements for the new site.

Role & responsibilities

Operational Purchasing

• Manage daily purchasing activities for direct and indirect materials and services.
• Create, issue, and follow up on purchase orders in line with demand, production, and business requirements.
• Monitor order confirmations, delivery dates, and supplier performance to ensure continuity of supply.
• Expedite late orders and proactively resolve supply issues, shortages, and delivery discrepancies.
• Maintain accurate purchasing data in the ERP or procurement system, including prices, lead times, supplier details, and order status.
• Coordinate with internal stakeholders such as production, planning, warehouse, engineering, maintenance, finance, and quality to support operational needs.
• Ensure purchasing activities comply with company policies, approval processes, and procurement procedures.

Direct and Indirect Procurement Support

• Purchase direct materials needed for production operations.
• Purchase indirect materials, consumables, and services required for day-to-day business operations.
• Support demand fulfilment while balancing cost, lead time, quality, and inventory considerations.
• Assist in managing urgent or spot-buy requirements when needed.

New Plant Implementation Support India

• Support procurement activities related to the setup and launch of a new plant in India.
• Assist in establishing and maintaining procurement and supplier-related master data in Microsoft Dynamics 365 (D365).
• Help define and populate supplier, item, pricing, lead time, and purchasing-related system data required for operational readiness.
• Coordinate with internal stakeholders to ensure procurement data is accurate, complete, and aligned with business needs for the new site.
• Support purchasing readiness activities to ensure materials and services are available in line with the plant startup timeline.

Supplier Search and Onboarding

• Occasionally support the identification of new suppliers for direct and indirect categories, with a primary focus on indirect materials and services for the new plant in India.
• Conduct initial supplier screening based on capability, availability, commercial fit, and compliance requirements.
• Request quotations and compare supplier offers for operational and project-related requirements.
• Coordinate supplier onboarding activities, including documentation collection, vendor registration, and internal setup processes.
• Liaise with quality, finance, compliance, and other functions to support supplier approval and setup.

Commercial Support

• Conduct light commercial negotiations with suppliers, such as pricing updates, lead times, minimum order quantities, and delivery terms.
• Support procurement management with basic cost analysis and supplier offer evaluations.

Preferred candidate profile

• Bachelors degree in Engineering, with 8 to 12 years of experience in supply chain, Procurement, or a related field preferred.
• Relevant experience in operational purchasing, procurement, or supply chain coordination.
• Experience purchasing both direct and indirect materials is preferred.
• Familiarity with supplier coordination, order management, and vendor onboarding processes.
• Experience with ERP systems; exposure to Microsoft Dynamics 365 (D365) is an advantage.
• Good working knowledge of Microsoft Office, especially Excel.

Excellent command in English and Tamil.

• Strong organizational and follow-up skills.
• Good communication and stakeholder management abilities.
• Problem-solving mindset with the ability to manage priorities in a fast-paced environment.
• Attention to detail and accuracy in order processing and master data management.
• Basic negotiation and commercial awareness.