Procurement Operations Executive (Third-Party Payroll)

Colgate; Mumbai; On-site; INR 500,000 - 700,000; Full time

Job summary

Colgate in Mumbai is seeking a Procurement Operations Executive to manage procurement processes. This role involves leading RFP/RFI processes, conducting spend analysis, and collaborating with internal teams. Candidates should have approximately 2 years of experience in procurement or supply chain roles, proficiency in Excel, and knowledge of E-sourcing tools like SAP/Ariba. Colgate fosters an inclusive environment and is committed to ethical practices in vendor relationships.

Qualifications

• Approximately 2 years in Procurement or a related Commercial/Supply Chain role.
• Strong proficiency in Excel (vlookups, pivot tables) and familiarity with E-Sourcing tools (SAP/Ariba).
• Basic exposure to Marketing, Media, or Professional Services sourcing is a strong plus.

Responsibilities

• Assist in leading RFI and RFP processes using tools like Ariba.
• Lead smaller-scale sourcing projects for various sub-categories.
• Conduct market intelligence to identify new vendors and trends.
• Facilitate vendor onboarding ensuring compliance.
• Assist in tracking vendor KPIs and supporting SRM program.
• Perform regular spend deep-dives to identify savings opportunities.

Skills

Execution Excellence

Effective Communication

Analytical Mindset

Education

2 years in Procurement or related field

Tools

Excel

E-Sourcing tools (SAP/Ariba)

Job description

Job Title: Procurement Operations Executive (Third-Party Payroll)

Location: Mumbai, Maharashtra, India

Travel Required: up to 10% of time

Job Number: 172494

Key Responsibilities

• RFP/RFI Management: Assist in leading Request for Information (RFI) and Request for Proposal (RFP) processes using tools like Ariba.
• Tactical Sourcing: Lead smaller-scale sourcing projects for sub-categories such as Events & Activations, Gifting & Merchandising, OOH, Design & Creative, Public Relations, Research, POS Materials, IT Equipments, HR Programs etc.
• Market Intelligence: Gather market intelligence and perform benchmarking to identify new potential vendors and industry trends.

Vendor & Contract Coordination

• Onboarding: Facilitate the vendor onboarding process, ensuring all partners sign the Supplier Code of Conduct and meet compliance standards.
• Performance Tracking: Assist in tracking vendor KPIs and supporting the Supplier Relationship Management (SRM) program.
• Contract Administration: Maintain the contract database and ensure timely renewals and compliance with Global Procurement guidelines.

Data Analytics & Reporting

• Spend Analysis: Perform regular spend deep-dives to identify savings opportunities.
• Savings Tracking: Update the eSavings database monthly to accurately report financial results and project progress.
• Compliance Monitoring: Ensure all projects follow the internal "Contract Risk Management Committee" (CRMC) approval process.

Stakeholder Collaboration

• Internal Support: Act as a point of contact for Marketing and HR teams to help them navigate procurement processes.
• Team Alignment: Work closely with Regional IP Managers to ensure local projects align with global strategies.

Experience & Education

• Experience: Approximately 2 years in Procurement or a related Commercial/Supply Chain role.
• Category Knowledge: Basic exposure to Marketing, Media, or Professional Services sourcing is a strong plus.
• Technical Skills: Strong proficiency in Excel (vlookups, pivot tables) and familiarity with E‑Sourcing tools (SAP/Ariba).

Key Skills

• Execution Excellence: Highly organized with the ability to manage multiple administrative and analytical tasks simultaneously.
• Effective Communication: Ability to communicate clearly and professionally with both internal stakeholders and external agency partners.
• Analytical Mindset: Comfortable working with numbers to build a "case for change" or prove savings.

Personal Attributes

• Curiosity: A desire to learn the "why" behind sourcing strategies.
• Resilience: Comfortable working in a cross‑functional environment where priorities can shift quickly.
• Integrity: Committed to maintaining ethical and professional relationships with all vendors.

Our Commitment to Inclusion

Our journey begins with our people—developing strong talent with diverse backgrounds and perspectives to best serve our consumers around the world and fostering an inclusive environment where everyone feels a true sense of belonging. We are dedicated to ensuring that each individual can be their authentic self, is treated with respect, and is empowered by leadership to contribute meaningfully to our business.

Reasonable accommodation during the application process is available for persons with disabilities.

Equal Opportunity Employer

Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.