Procurement Executive

Epicenter Technologies Pvt. Ltd; Mumbai; On-site; INR 350,000 - 500,000; Full time

Job summary

Epicenter Technologies Pvt. Ltd seeks a proactive Procurement Executive to manage day-to-day purchasing activities, vendor coordination, quotation analysis, and PO management.

You’ll ensure timely availability of goods and services for operations and work with internal teams and vendors to optimize costs and maintain compliance. Based in Mumbai (Bhayandar) with day shifts, you will collaborate across departments, support cost savings initiatives, and maintain thorough procurement records.

Qualifications

• Bachelor's degree in Commerce, Business Administration, Supply Chain or related field.
• Basic understanding of procurement and purchasing processes.
• Strong MS Excel skills including formulas, sorting and basic analysis.
• Ability to prepare and maintain purchase records and documentation.
• Experience with invoices, purchase orders, and procurement documentation.
• Strong communication and coordination skills.
• Excellent organizational and time management abilities.
• Attention to detail and accuracy.
• Self-motivated with a willingness to learn and adapt.
• Ability to work collaboratively and take ownership.

Responsibilities

• Assist in sourcing vendors for office supplies, IT equipment, and business services.
• Collect, evaluate, and compare quotations from multiple vendors to support purchasing decisions.
• Prepare, maintain, and track Purchase Orders (POs).
• Coordinate with vendors for order placement, delivery schedules, and follow-ups.
• Maintain and update vendor databases, including pricing, contact details, and purchase history.
• Support vendor onboarding by collecting required documentation and completing basic verification.
• Build and maintain positive relationships with vendors to ensure smooth procurement operations.
• Track procurement expenses and maintain accurate purchase records.
• Prepare price comparison sheets and perform basic cost analysis using MS Excel.
• Identify opportunities for cost savings and process improvements.
• Maintain organized records of purchase orders, quotations, invoices, and procurement documentation.
• Coordinate with the Accounts Payable (AP) team for invoice submission and payment follow-ups.
• Ensure procurement activities comply with internal approval processes and company policies.
• Collaborate with cross-functional departments to understand procurement requirements and ensure timely fulfillment of purchase requests.

Skills

Vendor coordination

Quotation analysis

Purchase order management

MS Excel

Communication

Documentation

Education

Bachelor's degree in Commerce/Business Administration/ Supply Chain

Tools

MS Excel

Job description

About Epicenter

For 25 years, Epicenter has been at the forefront of the Technology & Business Process Management industry, driven by a single belief: happy employees deliver exceptional results. Hereyou'llfind a career built on innovation, led by seasoned experts with over two decades of experience. Our commitment to our team is the secret behind our lasting success and the reasonwe'retrusted by global clients.
Ready to be part of a team where your happiness is a priority and your work truly makes an impact? Join Epicenter.

About the Job

We're looking for a proactive and detail-oriented Procurement Executive to support our day-to-day purchasing activities. In this role, you'll be responsible for vendor coordination, quotation analysis, purchase order management, and ensuring the timely availability of goods and services required for business operations. You'll work closely with internal teams and vendors to maintain efficient procurement processes while supporting cost optimization and compliance.

Location/Hours

Location: Mumbai (Bhayandar)
Shift: Days

Job Responsibilities / Expectations

• Assist in sourcing vendors for office supplies, IT equipment, and business services.
  
• Collect, evaluate, and compare quotations from multiple vendors to support purchasing decisions.
  
• Prepare, maintain, and track Purchase Orders (POs).
  
• Coordinate with vendors for order placement, delivery schedules, and follow-ups.
  
• Maintain and update vendor databases, including pricing, contact details, and purchase history.
  
• Support vendor onboarding by collecting required documentation and completing basic verification.
  
• Build and maintain positive relationships with vendors to ensure smooth procurement operations.
  
• Track procurement expenses and maintain accurate purchase records.
  
• Prepare price comparison sheets and perform basic cost analysis using MS Excel.
  
• Identify opportunities for cost savings and process improvements.
  
• Maintain organized records of purchase orders, quotations, invoices, and procurement documentation.
  
• Coordinate with the Accounts Payable (AP) team for invoice submission and payment follow-ups.
  
• Ensure procurement activities comply with internal approval processes and company policies.
  
• Collaborate with cross-functional departments to understand procurement requirements and ensure timely fulfillment of purchase requests.

Minimum Qualifications

• Bachelor's degree in Commerce, Business Administration, Supply Chain, or a related discipline.
  
• Basic understanding of procurement and purchasing processes.
  
• Good working knowledge of MS Excel, including formulas, sorting, filtering, and basic analysis.
  
• Ability to prepare and maintain purchase records and documentation.
  
• Basic understanding of invoices, purchase orders, and procurement documentation.
  
• Strong communication and coordination skills.
  
• Excellent organizational and time management abilities.
  
• Strong attention to detail with a high level of accuracy.
  
• Self-motivated with a willingness to learn and adapt quickly.
  
• Ability to work collaboratively and take ownership of assigned responsibilities.

Desired Qualifications

• Exposure to vendor coordination, procurement, or administrative roles.
  
• Basic understanding of GST and billing concepts.
  
• Experience in preparing cost comparison reports and procurement documentation.
  
• Ability to identify cost-saving opportunities through vendor evaluation and pricing analysis.
  
• Problem-solving mindset with a proactive approach to process improvement.

Growth Opportunity

• Opportunity to grow into roles such as Senior Procurement Executive or Vendor Manager.
  
• Gain hands-on experience in sourcing, vendor negotiations, procurement operations, and strategic purchasing.

What We Look For

• Positive attitude and eagerness to learn.
  
• Reliability and accountability in managing responsibilities.
  
• Strong ethical and professional conduct while dealing with vendors and stakeholders.
  
• Ability to work effectively in a collaborative team environment.

Performance Metrics

• Turnaround time for procurement requests.
  
• Cost savings achieved through effective sourcing.
  
• Accuracy and completeness of procurement documentation.
  
• Vendor responsiveness and delivery timelines.

Why Join Epicenter?

We believe in investing in our people. At Epicenter,you'llhave the opportunity to make a global impact with a company consistently ranked among Top 20 BPOs in India.We’realso the proud recipient of the
“Best Customer Service Provider” award for nine consecutive years.
Our commitment to your future is our priority. We offer ongoing training, mentorship, and upskilling opportunities to ensure you stay at the forefront of the industry.