Procurement Coordinator

Black & Veatch Corporation; Mumbai; On-site; INR 500,000 - 700,000; Full time

Job summary

Black & Veatch Family of Companies in Mumbai, India, seeks an Procurement Administrator to support post-award activities on the project team. The role involves invoicing, contract administration, and coordination with engineering and cost controls.

You will work as an individual contributor with three+ years of relevant experience, a Bachelor’s degree, and strong attention to detail. Proficiency with MS Office and enterprise procurement systems is preferred, with travel as needed.

Qualifications

• Minimum of three (3) years relevant experience.
• Bachelor's degree suffices.
• Pre-employment onboarding requirements may include background checks, drug screen, and motor vehicle records search, as per applicable laws.

Responsibilities

• Leads and administers the invoicing approval process through the receipt of invoices; contract compliance and coordination with project personnel as needed; routing, tracking of invoices for approval and payments in accordance with the contract; resolution of invoice discrepancies with vendor and/or project team; and collaboration and reporting to project management and cost controls as needed
• Skilled in the overall functions of the Company's Enterprise Procurement System by performing invoice tracking and entering purchase order agreements and revisions
• Leads and administers the contract and contract revision approval processes through preparation of the contract agreement document for execution; conformance of commercial documents and coordination with Engineering regarding the conformed technical documents
• Manages contract and project closeout which may include final payments, resolution of claims, and insurance coverage as required
• Maintains a variety of tracking logs related to contracts, contract revisions, invoices, closeout, etc
• Assists project management with development of Procurement Administration processes and flow charts for specific projects
• Trains others in the function of Procurement Administration with oversight from Supervisor
• Files appropriate record documents and follows Corporate and project filing rules
• Individual contributor with no subordinates

Skills

Attention to detail

Written and oral communication

MS Office proficiency

Data entry

Mathematics

Organizational skills

Problem solving

Project process management

Education

Bachelor's degree

Tools

Enterprise Procurement System

Databases

Job description

Company: Black & Veatch Family of Companies

At Black & Veatch, our employee-owners go beyond the project. For over a century, we have been breaking down social, economic and geographic barriers by making life's critical resources accessible to all. Working with us, you will help provide critical expertise as we, along with our valued clients, deliver solutions that positively impact communities around the world. Our professionals are our greatest asset, and we believe nothing is more important than the health, happiness and professional growth of our employee-owners. With a focus on flexible work-life balance options, an expanding and diverse workforce, and limitless career growth opportunities, we will give you our best to help yougive us your best, and together we can build a world of difference.

Opportunity Type :Staff

Contract Hire Only for this Project :No

Job Summary

Provide support to the project team with complex procurement post-award activities which may expand to assignment on multiple projects. May be required to support other procurement duties.

Key Responsibilities

• Leads and administers the invoicing approval process through the receipt of invoices; contract compliance and coordination with project personnel as needed; routing, tracking of invoices for approval and payments in accordance with the contract; resolution of invoice discrepancies with vendor and/or project team; and collaboration and reporting to project management and cost controls as needed
• Skilled in the overall functions of the Company's Enterprise Procurement System by performing invoice tracking and entering purchase order agreements and revisions
• Leads and administers the contract and contract revision approval processes through preparation of the contract agreement document for execution; conformance of commercial documents and coordination with Engineering regarding the conformed technical documents
• Manages contract and project closeout which may include final payments, resolution of claims, and insurance coverage as required
• Maintains a variety of tracking logs related to contracts, contract revisions, invoices, closeout, etc
• Assists project management with development of Procurement Administration processes and flow charts for specific projects
• Trains others in the function of Procurement Administration with oversight from Supervisor
• Files appropriate record documents and follows Corporate and project filing rules
• Individual contributor with no subordinates

Management Responsibilities

Preferred Qualifications

• Bachelors Degree in any field would suffice.
• Preferred Skills:
  • Strong Attention to detail
  • Proficient Communication - Written and Oral
  • Proficient Computer Skills - Databases and MS Office
  • Basic Contract Comprehension
  • Strong Data Entry
  • Proficient Mathematics
  • Proficient Organizational Skills
  • Proficient Problem Solving
  • Basic Project Process Management

Minimum Qualifications

Minimum of three (3) years relevant experience. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Work Environment/Physical Demands

Travel may be required. Typical office environment.

Drives results

Situational adaptability

Salary Plan

PCR: Procurement

Job Grade

014

BVH, Inc., its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.

Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy. We offer professionals an array of health and welfare benefits that vary based on their geographic region and employment status. This may include health, life accident and disability insurances, paid time off, financial programs and more. Professionals may also be eligible for a performance-based bonus program.

By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients.