IT Procurement Administrator

Black & Veatch Corporation; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Black & Veatch is seeking an IT Procurement Administrator in Mumbai to support global IT hardware and software procurement, including quotes, PO management, and vendor coordination. This role emphasizes operational excellence, process adherence, and efficient transactional workflows across IT, service delivery, and finance teams.

You will work with internal stakeholders to ensure timely fulfillment, maintain audit-ready records, and help drive cost optimization in standard hardware purchases

Qualifications

• 4+ years in procurement, purchasing, or sourcing operations.
• Experience creating POs and vendor quotes.
• Ability to evaluate pricing and conduct basic negotiations.
• Strong attention to detail with high-volume transactions.
• Experience with global stakeholders and cross-regional teams.
• Proficiency in Microsoft Office tools (Excel, Outlook, Teams).
• Familiarity with Oracle or ServiceNow procurement systems.
• Understanding RFQ/RFx processes and sourcing workflows.
• Effective coordination and follow-up in a global delivery environment.
• Experience in shared services or offshore delivery models.

Responsibilities

• Execute procurement activities, obtain quotes, create and manage POs.
• Validate pricing, quantities, and delivery timelines.
• Track POs to ensure timely fulfillment and coordinate with stakeholders.
• Support pricing negotiations and cost optimization for standard IT hardware purchases.
• Coordinate with IT, service delivery, finance and vendors.
• Ensure procurement records are accurate and audit-ready.
• Support RFQ/RFx activities and provide data to Strategic Sourcing teams.
• Adhere to procurement policies and preferred catalogs.
• Provide reporting on PO status, pricing trends, and supplier performance.
• Escalate delays or pricing issues to the appropriate teams.

Skills

Procurement

Vendor negotiation

Global stakeholder coordination

MS Office (Excel, Outlook, Teams)

Tools

Oracle

ServiceNow

Job description

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IT Procurement Administrator

Date: Sep 3, 2026

Location: Vikhroli, West Mumbai, MH, IN Pune, MH, IN

Company: Black & Veatch Family of Companies

We believe real value is powered by the unique skills and experiences of our professionals. The interchange of ideas from a diverse group of people gives our teams an expanded perspective and the ability to find better solutions for our clients.

Job Title :IT Procurement Administrator

Department:BVCPL CIO

Work Location :INMUMBAI2, INPUNE

Opportunity Type :Staff

Contract Hire Only for this Project:No

Job Summary

Black & Veatch is seeking an IT Procurement Administrator to support global IT software and hardware procurement operations including EMEA, APAC, and India. This role is responsible for executing day-to-day sourcing and purchasing activities, including obtaining vendor quotes, performing pricing negotiations, creating and managing purchase orders, and coordinating with internal stakeholders and suppliers to ensure timely fulfillment of hardware demand.

This position focuses on operational excellence, process adherence, and transactional efficiency. The role partners closely with Strategic Sourcing, Vendor Management, and IT Asset Management teams within a clearly defined operating model, ensuring alignment to procurement policies, pricing expectations, and global standards.

Key Responsibilities

• Procurement Execution
  Obtain vendor quotes for IT hardware requests in alignment with approved standards and preferred suppliers
  Create, submit, and manage purchase orders (POs) within procurement systems
  Validate pricing, quantities, delivery timelines, and supporting documentation for accuracy
  Track purchase orders through fulfillment to ensure timely delivery
  ________________________________________
  Pricing & Negotiation Execution
  Evaluate vendor quotes against historical pricing, benchmarks, and existing agreements to ensure competitiveness
  Conduct low-to-medium complexity price negotiations on standard hardware purchases to improve cost positioning
  Drive competitive pricing through quote comparisons across approved vendors
  Apply pre-defined sourcing strategies, rate cards, and pricing guidance in negotiations
  Identify pricing discrepancies or non-standard terms and escalated to Strategic Sourcing as needed
  Support cost optimization efforts by proactively identifying savings opportunities in transactional purchases
  Note: Negotiation responsibilities are focused on pricing execution for standard transactions. Strategic negotiations, supplier selection, and contract terms are managed by Strategic Sourcing.
  ________________________________________
  Vendor & Stakeholder Coordination
  Serve as a primary point of contact for transactional vendor communications related to hardware procurement
  Coordinate with internal stakeholders (IT, service delivery, finance) to ensure accurate and timely order fulfillment
  Follow up with vendors on confirmations, shipment status, and delivery timelines
  Escalate delays, pricing issues, or fulfillment risks to appropriate teams
  ________________________________________
  Order & Data Management
  Maintain accurate records of quotes, purchase orders, and order status within procurement systems
  Support visibility into hardware demand and procurement status across global teams
  Ensure all procurement activities are documented and audit-ready
  ________________________________________
  Process & Compliance
  Adhere to procurement policies, approval workflows, and vendor engagement requirements
  Support the use of preferred suppliers and standard catalogs
  Identify and recommend process improvements to drive efficiency and reduce cycle times
  ________________________________________
  Reporting & Operational Support
  Provide reporting on PO status, pricing trends, vendor responsiveness, and cycle times
  Support data requests from sourcing, finance, and vendor management teams
  Assist with audit and compliance activities
  ________________________________________
  Sourcing & RFx Support (Limited Scope)
  Support RFQ / RFx activities through quote collection and vendor response coordination
  Provide data and documentation support to Strategic Sourcing teams

Management Responsibilities

Preferred Qualifications

• 3–6 years of experience in procurement, purchasing, or sourcing operations
• Experience creating and managing purchase orders and vendor quotes
• Demonstrated ability to evaluate pricing and conduct basic vendor negotiations
• Strong attention to detail with the ability to manage high-volume transactions
• Experience working with global stakeholders and cross-regional teams
• Proficiency in Microsoft Office tools (Excel, Outlook, Teams)
• Experience supporting IT hardware/software procurement or related technology categories
• Familiarity with procurement systems (Oracle, ServiceNow)
• Understanding of RFQ/RFx processes and sourcing workflows
• Strong coordination and follow-up skills in a global delivery environment
• Experience working within shared services or offshore delivery models

Key Competencies
Execution Excellence: Delivers accurate, timely procurement transactions
Commercial Awareness: Assesses pricing competitiveness and negotiates within defined parameters
Attention to Detail: Maintains accuracy across quotes, orders, and documentation
Stakeholder Coordination: Effectively collaborates across IT, vendors, and finance
Process Discipline: Adheres to procurement workflows and governance standards
Judgment & Escalation: Identifies when to resolve issues independently vs. elevate

Minimum Qualifications

4+ years' related experience. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Certifications

ITIL Foundations (or higher).

Work Environment/Physical Demands

Work involves sitting most of the time, working with computer, keyboard, mouse and headset. All positions require the ability to exert up to 15 pounds of force to lift, carry, push or pull objects.Normal office environment.

Action oriented

Salary Plan

Job Grade

015

BVH, Inc., its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.

Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy. We offer professionals an array of health and welfare benefits that vary based on their geographic region and employment status. This may include health, life accident and disability insurances, paid time off, financial programs and more. Professionals may also be eligible for a performance-based bonus program.

By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients.