Buyer – Admin & HR Procurement

One97 Communications Limited; Dadri; On-site; INR 900,000 - 1,500,000; Full time

Job summary

One97 Communications Limited is seeking a Buyer – Admin & HR Procurement to oversee end-to-end sourcing for Administrative, Facility Management, Lease Rental, and HR requirements. The role emphasizes vendor management, negotiations, contract administration, and adherence to company procurement policies.

The candidate should demonstrate strong coordination, attention to detail, analytical ability, and a service-oriented mindset to ensure timely availability of services and materials across the

Qualifications

• Bachelor's degree in Commerce, Business Administration, Supply Chain Management, or related field.
• 6+ years of experience in Procurement.
• Experience across Admin, Facility Management, HR, and Lease Rental categories.
• Strong negotiation, vendor management, and contract management skills.

Responsibilities

• Admin-Related procurement including office supplies, facility services, and equipment.
• Lease Rental management from acquisitions to renewals and payment coordination.
• HR-Related procurement including benefits vendors and onboarding vendors.
• Operational duties: ensure policy adherence, vendor evaluation, and cost optimization.
• Prepare procurement documentation and budget tracking.
• Monitor contract renewals and vendor performance.

Skills

Procurement

Vendor management

Negotiation

Coordination

Attention to detail

Analytical skills

Stakeholder management

Education

Bachelor's degree in Commerce

Job description

The Buyer – Admin & HR Procurement will support end-to-end sourcing and procurement activities related to Administrative, Facility Management, Lease Rental, and HR requirements. The role involves vendor identification and coordination, commercial negotiations, lease management, PR-to-PO processing, cost comparison analysis, contract administration, and ensuring timely availability of services and materials in compliance with company procurement policies.

This position requires strong coordination skills, attention to detail, analytical ability, negotiation capability, and a service-oriented mindset.

Key Responsibilities

Admin-Related Procurement

• Manage procurement of office supplies, stationery, and pantry items
• Coordinate facility management services including housekeeping, security, pest control, and other facility-related services
• Procure office equipment such as printers, furniture, workstations, and related accessories
• Support Annual Maintenance Contract (AMC) tracking and renewals
• Coordinate arrangements for corporate events and employee engagement activities
• Facilitate travel and accommodation bookings as per company policy
• Ensure timely processing of Purchase Requisitions (PR) to Purchase Orders (PO)
• Conduct cost comparisons and negotiate within defined authority limits

Lease Rental Management

• Manage procurement support for office, branch, warehouse, fleet hub, and other leased premises
• Coordinate with Business, Admin, Finance, and Legal teams for new lease acquisitions, renewals, amendments, and lease closures
• Support commercial negotiations with landlords, property owners, and real estate consultants to achieve competitive commercial terms
• Review lease proposals and ensure compliance with company procurement policies and approval workflows
• Coordinate execution of lease agreements and maintain trackers for lease expiry, renewals, rent escalations, security deposits, lock-in periods, and notice periods
• Process lease-related PRs, POs (where applicable), rental invoices, and payment coordination
• Monitor rental payments, Common Area Maintenance (CAM) charges, utility-related commercial obligations, and other lease-linked financial commitments
• Maintain centralized records of lease agreements and ensure documentation is audit-ready
• Identify opportunities for lease cost optimization through commercial renegotiation, benchmarking, and space consolidation
• Coordinate with internal stakeholders and external landlords to resolve commercial and operational issues related to leased properties

HR-Related Procurement

• Coordinate with employee benefits vendors (GMC/GTL insurance support)
• Assist in onboarding and managing Training & Development program vendors
• Liaise with recruitment agencies for billing and documentation support
• Manage procurement of employee gifting and onboarding kits
• Support payroll and HRMS vendor coordination
• Track contract validity and renewal timelines for HR vendors

Operational Responsibilities

• Ensure adherence to procurement policies and approval workflows
• Prepare comparative statements, vendor evaluation reports, and commercial analysis
• Monitor delivery timelines and resolve vendor-related issues
• Maintain procurement documentation and ensure audit readiness
• Support budget tracking, spend analysis, and cost optimization initiatives
• Ensure timely contract renewals and effective vendor performance management

Skills & Qualifications

• Bachelor's degree in Commerce, Business Administration, Supply Chain Management, or a related field
• 6+ years of experience in Procurement, preferably handling Admin, Facility Management, HR, and Lease Rental categories
• Good knowledge of sourcing, commercial negotiations, PR-to-PO cycle, contract management, and vendor management
• Experience in lease commercial negotiations and lease agreement administration preferred
• Strong analytical and commercial evaluation skills
• Good negotiation and coordination skills
• High attention to detail and documentation accuracy
• Strong communication and stakeholder management abilities

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.