Process Associate – US Payroll

CogNet; Chennai; On-site; INR 550,000 - 750,000; Full time

Job summary

CogNet is seeking a detail-oriented US Payroll Specialist to manage end-to-end US payroll processing from our Chennai delivery centre. The role requires handling payroll calculations, employee data maintenance, deductions, and garnishments while ensuring accuracy and compliance with US payroll regulations and internal SOPs.

The candidate will work the US shift/night shift, collaborating with cross-functional teams to meet tight timelines and service level targets.

Qualifications

• 1-2 years of experience in payroll or US payroll processing.

Responsibilities

• Perform end-to-end US payroll processing with accuracy and on time.
• Handle payroll calculations for regular, monthly, and quarterly cycles.
• Maintain employee data, deductions, and garnishments as required.
• Ensure compliance with US payroll regulations and company SOPs.
• Coordinate with internal teams and clients to resolve payroll queries.

Job description

About Us

Cognet HRO is a leading Business Process Outsourcing Services Company providing full range of HR and F&A services to US based clients , With over 17 years of rich experience in Payroll Tax, Benefits S & HR Administration, Finance & Accounting , Sales Support. CogNet has been serving the PEO, ASO, HRO and HR Technology spaces since our inception. We help organizations extend their capabilities through simplified implementation, productivity performance measured to the minute, easy collaboration, and transparent pricing built around real time utilization. Our extensive expertise, data library, and workflow development tools accelerates the client implementation process. We have developed a deep expertise of process and technology in our Services , which allows us to rapidly deliver value to our clients. Cognet has been delivering outsourced solutions to the clients around the Globe.

Job Description

Job Title: US Payroll Specialist

Department: Payroll Operations

Experience: 1 to 2 Years (based on business requirements)

Location: Chennai

Shift: US Shift / Night Shift

Job Summary

We are looking for a detail-oriented and experienced US Payroll Specialist to manage end-to-end US payroll processing activities. The candidate will be responsible for payroll calculations, employee data maintenance, deduction setups, garnishment processing, and ensuring payroll accuracy while adhering to US payroll regulations, company policies, and defined timelines.

Key Responsibilities

• Perform end-to-end US payroll processing with a high level of accuracy and adherence to established deadlines.
• Handle US payroll calculations, including regular, monthly, and quarterly payroll processing.
• Assist in managing payroll operations across multiple companies and client accounts.
• Ensure compliance with applicable US payroll regulations, company policies, and internal process standards.
• Handle employee payroll maintenance activities, including:
  • New Hire Setup
  • Re-hire Processing
  • Employee Rate Changes
  • Direct Deposit (DDP) Setup and Updates
  • Employee Address Changes
  • Tax Setup and Updates
• Process employee payroll deductions, including pre-tax and post-tax deductions.
• Handle garnishment setups and maintenance, including Child Support, Creditor Garnishments, and State Tax Levies.
• Review payroll inputs and employee records to identify discrepancies and ensure accurate payroll processing.
• Perform payroll validations and quality checks to minimize errors and ensure data accuracy.
• Maintain proper documentation and follow established Standard Operating Procedures (SOPs).
• Coordinate with internal teams and clients to resolve payroll-related queries and discrepancies.
• Meet defined productivity, accuracy, and turnaround time (TAT) targets.