Preschool Administrator - Marol

Safarikidindia; India; On-site; INR 250,000 - 400,000; Full time

Job summary

Safari Kid is seeking an Office Administrator to manage administrative tasks for our preschool program and ensure smooth operation.

You will handle student records, enrolment procedures, communications with parents and staff, calendars, invoicing and payroll, inventory, and support special projects for the management team. Flexibility in hours may be required.

Qualifications

• Education: a graduate degree; postgraduate training in office administration is a plus.
• Experience: Freshers can apply; daycare/preschool admin experience preferred.
• Skills: strong communication, organization and time management; multitasking ability.
• Availability: flexible hours including early mornings or evenings.

Responsibilities

• Keep detailed student records including enrolment forms, contact details, health records and attendance.
• Handle communications with parents, teachers and staff via phone and email.
• Organize calendars, meetings, appointments and activities.
• Manage financial records including budgeting, invoicing and payroll.
• Assist with enrolment procedures: tours, paperwork and waitlists.
• Track inventory and place orders for materials and supplies.
• Provide administrative support to preschool management and prepare reports.

Skills

Communication skills

Organization

Time management

Multitasking

Education

Graduate degree

Office admin training

Tools

MS Office Suite

Job description

Safari Kid is an International Chain of Preschools and After School Programs, founded in the heart of Silicon
Valley in Newark, California. Over 15 years, 35,000 children going through the program have shown
consistent excellence in elementary and middle schools. We currently have more than 50 schools across the
US, Canada and India. We are keen on expansion in India and want to bring an Office Administrator on
board.

Objective:

To be responsible for managing the administrative tasks and functions of the preschool program and to
ensure smooth operation.

Job Description:

• Keeping detailed records of all students, including their enrolment forms, contact information, health
  records, and attendance.
• Handling all additional means of communication with parents, teachers, and staff members in
  addition to managing phone calls and emails.
• Organizing calendars and schedules, keeping calendar updated and organizing meetings,
  appointments, and activities.
• Managing financial records, including budgeting, invoicing, and payroll.
• Helping with enrolment procedures, which includes giving tours, gathering enrolment paperwork,
  and monitoring waitlists.
• Maintaining track of the inventory of materials and supplies required. This includes placing orders
  for new materials and making sure there are enough supplies on hand.
• Providing administrative support to the preschool management team, including assisting with
  special projects, preparing reports, and maintaining the preschool's files and records.

Requirements:

• Education: A graduate degree in any field is usually necessary, we would also prefer applicants with
  postgraduate training in office administration, business management, or a similar profession.
• Experience- Fresher's can apply, although prior day-care or preschool administrative experience is
  preferred. The candidates might have worked in a different industry in a position similar to office
  administration.
• Skills: Strong communication, organization, and time management skills are essential. The Office
  Administrator should be able to multitask and work independently to manage a variety of tasks
  simultaneously Computer proficiency and office software knowledge are also prerequisites.
• Availability: May be required to work flexible hours, such as early mornings or evenings, to
  accommodate the needs of parents and staff.