Portfolio Lead

CO_AFATI Apex Fund Services LLP; Pune District; On-site; INR 4,000,000 - 6,500,000; Full time

Job summary

Apex Group is expanding and seeking a skilled Portfolio Lead to drive technology and business change across a global product portfolio. You will coordinate planning, epics, and delivery with Operations, Technology, and Product teams, aligning with strategic objectives and regulatory requirements from our Pune-based office.

The role requires extensive PM experience in a large organization, Agile/Waterfall expertise, and strong communication with senior stakeholders.

Qualifications

• Bachelor's degree required; advanced IT degree or MBA preferred.
• 10+ years project management experience in a large multi-unit global organization.
• Agile Project Management Accreditation (APMP, PMI, Prince 2 or equivalent) - SAFe preferred.
• Experience in financial services is advantageous.
• Strong leadership and communication skills; able to interact with senior leadership.

Responsibilities

• Day-to-day matrix management of a team of project/programme managers and business change managers, QAs & BAs to realise delivery in line with portfolio plans.
• Champion contextualized (Agile/Waterfall) delivery methodology and Lean Portfolio Management improvements.
• Accountable for PM teams’ ongoing deliverables; ensure use of PPM tooling and epic documentation; review plans and data.
• Accountable for Portfolio delivery performance using PMO metrics across epics.
• Accountable for Portfolio budgets; manage people cost and epic cost within budgets.
• Lead on upstream Portfolio activity with Technology and Product Leads to prioritise and refine epics.
• Lead quarterly Planning Increments; align stakeholders and resources; refine processes.
• Oversee daily portfolio and work stream plans; manage risks, issues, assumptions, dependencies.
• Set up review meetings and present portfolio performance to senior management.
• Maintain quality of planning documentation to meet quality gates.
• Communicate efficiently with senior stakeholders.
• Collaborate with Practice Management, Technology, Product and Operations to address delivery issues.
• Escalation point for Project Managers when delivery is off tolerance.
• Assist PMs in vendor management for on-time, budget-compliant delivery.

Skills

Leadership

Negotiation

Communication skills

Problem solving

Team management

Education

Bachelor's degree in IT or related field

MBA preferred

Tools

Azure DevOps

MS Office

Job description

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.

Your career with us should reflect your energy and passion. That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience. Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities. For our business, for clients, and for you.

About Apex: The Apex Group is a global financial services provider with 10,000 staff across 50+ offices globally. We look to recruit bright, articulate and numerate employees who are not afraid of a challenge and are prepared to work hard and love what they do. Every employee plays a part in making Apex who we are today and the more that we grow, the more important that becomes. Whatever your career path or specialism Apex provides a global platform to allow you to thrive.

As APEX FUND SERVICES is expanding, we are opening an exciting new opportunity. We are currently looking for suitable, motivated and team-oriented professional for the position of Portfolio Lead.

Purpose of the Role

The role of the Portfolio Lead is accountable for technology and business change delivery across a defined portfolio for a collection of Products globally. The role leads the planning and scheduling of epics, technology and business change management, project metrics production and analysis within the Portfolio working with colleagues across Operations, Technology and Product to prioritorise delivery in line with strategic, regulatory and growth objectives. The position reports into the Global Head of Change and helps plan annual portfolios based on business needs, manage portfolio health, risks, dependencies, and compliance, and support the development and advocacy of agile and waterfall delivery frameworks, contributes to the development of standard project/program delivery methodologies to be used across all change delivery.

Key Responsibilities

• Day-to-day matrix management of a team of project/programme managers and business change managers, QAs & BAs to realise delivery in line with portfolio plans– working with Practice Management to support the alignment of team capacity and capability in line with Portfolio delivery needs.
• Champion contextualized (Agile/Waterfall) delivery methodology supporting the ongoing improvement in ways of working and Lean Portfolio Management across the team
• Accountability for PM teams’ ongoing deliverables – providing technical expertise, ensuring use of PPM tooling and epic documentation is in place, reviewing the quality of plans and data, ensuring milestone dates are met whilst ensuring changes are captured, risks and issues are logged.
• Accountable for Portfolio delivery performance – working with PMO using PPM tooling to provide metrics on the teams' delivery performance across the epics.
• Accountable for Portfolio budgets – managing people cost and epic cost, ensuring costs are in line with agreed budgets, working through approval processes for new epics
• Lead on upstream Portfolio activity working in collaboration with Technology and Product Leads to prioritorise, review and refine new epics ahead of implementation
• Lead on quarterly Planning Increments for the Portfolio, aligning key stakeholders, committed deliverables & resources required continuously reviewing and refining processes to improve efficiency & effectiveness of planning and delivery cycles
• Oversee daily portfolio and work stream plans. Identify and manage risks, issues, assumptions, and dependencies. Address project variances to maintain baseline.
• Set up plan review/status meetings with internal teams and third parties presenting summary reports of portfolio performance to senior management as required
• Maintain and ensure quality of planning documentation to demonstrably achieve planning quality gates criteria
• Communicate efficiently with senior stakeholders.
• Collaborate with Practice Management, Technology, Product and Operational teams to address project planning/delivery issues.
• Serve as escalation point for Project Managers where project delivery is out of tolerance.
• Assist Project Managers in managing vendors for on-time, budget-compliant delivery.

Experience required

• Bachelor's degree required; Advance degree in IT related field or MBA preferred.
• 10+ Years Project Management experience in a large multi-unit global organization required, ideally in complex IS and business environments.
• Agile Project Management Accreditation (APMP, PMI, Prince 2 or equivalent) -SAFe preferred.
• Experience working on projects in the financial services industry would be an advantage;
• Must possess extensive knowledge and expertise in the use of Project Management methodologies and tools.
• Passion for leading teams and implementing change.
• Demonstrated leadership skills.
• Strong negotiation and team-building skills with the ability to create consensus around decisions and mitigate conflicts among different teams.
• Strong communication skills required at all levels. Must be able to interact with senior leadership. Excellent command of verbal and written communication (English). Effective presentation style for all levels of stakeholders.
• Strong problem solving, decision making, issue analysis and resolution skills.
• Highly organized and demonstrable ability to manage competing priorities with internal clients.
• Ability to work well in a fast paced multicultural global work environment.
• Proficient in MS Office products including Azure Dev Ops.

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.

About Apex Group

We are dedicated to driving positive change in financial services while fuelling the growth and ambitions of asset managers, allocators, financial institutions, and family offices. Established in Bermuda in 2003, the Group has continually disrupted the asset serving industry through our investment in innovation and talent. Today, we set the pace in asset servicing and stand out for our unique single-source solution and unified cross asset-class platform which supports the entire value chain, harnesses leading innovative technology, and benefits from cross-jurisdictional expertise delivered by a long-standing management team and over 13,000 highly integrated professionals. We’re a people-powered business, and our people are full of ambition. Together, we’re inspired to lead the new era of data and tech enabled service. Bringing new products and services to market. Sharpening our client focus. Disrupting the market to exceed expectations. Innovating across a range of specialisms. With our focus on making a difference to our people, our planet and our society, you’ll experience more here than you would at most other companies. Prepare to accelerate. We’re a people-powered business with a vision to inspire a new era of service-led FinTech. We’re expanding globally and offering more to our clients. This means you get more opportunities to grow with us. So prepare to accelerate. We’ll make sure the time and effort you put in takes you further, faster. Positive change starts with you. We’re a people-powered business with a vision to inspire a new era of service-led FinTech. We’re expanding globally and offering more to our clients. This means you get more opportunities to grow with us. So prepare to accelerate. We’ll make sure the time and effort you put in takes you further, faster. The journey is yours to own. When you stretch yourself, you grow. We want you to explore ways of working that will see you thrive as part of something bigger. We’ll help you with a solid structure, challenging projects, vibrant networks, supportive colleagues and approachable leaders. All the things you need to own your unique journey.

Find out more about us