Personal & Executive Assistant

Mozilor; Ernakulam; On-site; INR 1,200,000 - 2,400,000; Full time

Job summary

Mozilor Limited is seeking a highly organised PA/EA for the CEO to manage office operations and cross-border coordination across Kerala, Dubai and the UK. You will own calendars, travel, banking and personal administration with the utmost discretion.

Ideal candidates have 5–10 years of experience, strong English, and proficiency with Google Workspace/MS Office, Notion/Asana, and travel tools. Experience in a tech/SaaS or family-office setting is a plus.

Qualifications

• 5–10 years experience, with at least 3 years as PA/EA to CEO, founder or MD.
• Working knowledge of UAE business and administrative processes; India/UK exposure is a plus.
• Experience managing complex international travel and multi-time-zone calendars.
• Proven track record handling both business and personal matters for a principal with total discretion.
• Excellent written and spoken English.
• Strong with Google Workspace or MS Office, Notion/Asana-type trackers, and travel/expense tools.
• Obsessive attention to detail, with a system for everything and closing loops.

Responsibilities

• Run the CEO's operating rhythm, track actions and close loops.
• Triage inbox, delegate, or escalate decision-grade items.
• Draft polished correspondence, investor and partner updates.
• Prepare banking, legal, audit and personal documentation with zero errors.
• Coordinate across Kerala, Dubai and the UK for banks, advisors and authorities.
• Manage licences, registrations, visas and statutory requirements.
• Maintain a central calendar for business and personal documents and leases.
• Plan end-to-end domestic and international travel with contingencies.
• Build day-by-day itineraries and handle real-time changes.
• Reconcile travel expenses within 5 working days of return.
• Manage personal calendars, household vendors, and family travel across UK, Kerala and Dubai.
• Coordinate with auditors, tax advisors and banks for document requests.

Skills

5–10 years experience

EA/PA to CEO

UAE processes

India/UK exposure

International travel management

Timezone calendars

Discretion handling personal matters

Excellent English

Google Workspace

MS Office

Notion/Asana trackers

Travel and expense tools

Attention to detail

Closing loops

Tech/SaaS experience

Family office experience

Malayalam

Arabic

Hindi

Finance literacy

Job description

Mozilor builds privacy and productivity SaaS products used by businesses worldwide, with operations in Kerala, Dubai and the UK. We are scaling, and the CEO's time is now our scarcest resource.

This role exists to give the CEO back at least 20% of his week. You will run the operating rhythm of the CEO's office end to end: calendar, travel, cross-border business coordination, and the personal administration that otherwise pulls the CEO away from the business.

This is not a traditional admin role. You'll be a high-ownership operating partner to the CEO: anticipating needs, closing loops without reminders, and acting on his behalf with banks, government offices, vendors, advisors and partners in three countries.

You will also support the CEO's family on other business operations and personal matters, which calls for exceptional discretion and judgement.

Key responsibilities

1. CEO office operations

• Run the CEO's operating rhythm: track every action item and close loops without him having to chase.
• Triage the CEO's inbox and messages: respond, delegate or escape or expand, so only decision-grade items reach him.
• Draft correspondence, presentations, investor and partner updates to a polished first-draft standard.
• Prepare and manage documentation for banking, legal, audit and personal matters, with zero errors.

2. Business coordination across Kerala, Dubai and the UK

• Be the CEO's single point of contact for business administration across all three locations, coordinating with banks, advisors, service providers and authorities as needed.
• Manage licences, registrations, visas, banking and other statutory or administrative requirements so that nothing lapses or stalls.
• Maintain a central compliance and renewals calendar for business and personal documents, licences, insurance, subscriptions and leases.
• Manage vendor and service-provider relationships for the CEO's office, holding them accountable to timelines and quality.
• Ensure every open item is tracked, documented and closed, so the CEO never has to follow up.
• Plan and book end-to-end domestic and international travel: flights, hotels, transfers, visas, forex, insurance, meeting logistics.
• Build day-by-day itineraries with contingencies; handle real-time changes and disruptions.
• Manage loyalty programmes, travel documents, visa validity and entry requirements for the CEO and family.
• Reconcile travel expenses within 5 working days of return.

4. Personal and family-office administration

• Manage personal calendars, appointments, household vendors, staff coordination, and property matters across UK, Kerala and Dubai.
• Track and organise personal documents, insurance, healthcare appointments, school or family logistics where relevant.
• Coordinate events, shopping, gifting, hosting and personal travel for the CEO and family.
• Maintain a secure, organised digital filing system for all personal and business documents.
• Coordinate with auditors, tax advisors and banks for document requests.

What we're looking for

Must-have:

• 5–10 years of experience, with at least 3 years as PA/EA to a CEO, founder or MD.
• Working knowledge of UAE business and administrative processes; exposure to India and UK processes is a plus.
• Experience managing complex international travel and multi-time-zone calendars.
• Proven track record handling both business and personal matters for a principal with total discretion.
• Excellent written and spoken English.
• Strong with Google Workspace or MS Office, Notion/Asana-type trackers, and travel and expense tools.
• Obsessive attention to detail, with a system for everything and a habit of closing loops.

Nice-to-have:

• Experience in a tech/SaaS company, family office or founder-led business.
• Malayalam (for Kerala liaison) and/or Arabic or Hindi.
• Basic finance literacy: invoices, payments, reconciliation, tax documentation.