Payroll Tax Specialist

Trinet Group; Hyderabad; On-site; INR 6,616,000 - 8,507,000; Full time

Job summary

Trinet Group is seeking a US Payroll Tax Specialist to ensure accurate payroll tax setup and compliance across federal, state, and local jurisdictions in the United States. The role manages registrations, notices, and audit-ready documentation, partnering with Payroll, HRIS, CDCM, and Compliance teams.

You will handle W-2/W-3, 940/941, and other statutory submissions, while supporting quarter- and year-end activities.

Qualifications

• Bachelor's degree in Accounting, Finance, Business, or related discipline (preferred).
• 2-5 years of US payroll tax experience (federal, state, and local).
• Experience in a PEO or multi-state payroll environment is highly preferred

Responsibilities

• Manage federal, state, and local payroll tax setup, maintenance, and validation.
• Process payroll tax updates including SUI rates, state/local tax elections, and agency requirement changes.
• Handle tax notices, discrepancies, amendments, and correspondence with tax agencies.
• Ensure on-time tax filings, deposits, and responses related to quarterly and annual payroll tax obligations.
• Support quarter-end and year-end activities, including W-2/W-3, 940/941, and other statutory submissions.
• Maintain employer tax accounts (FEIN, SUI, SIT) and assist in new tax jurisdiction registrations.
• Perform tax reconciliations, variance analysis, and root-cause investigation for tax variances.
• Ensure compliance with US federal, state, and local payroll tax laws and regulatory updates.
• Collaborate with internal Payroll, HRIS, CDCM, and Compliance teams to resolve tax-related issues.
• Maintain detailed documentation, SOPs, audit logs, and evidence for all tax responsibilities.
• Provide end-to-end customer support through multiple channels including Chat, Email, and Inbound/Outbound Calls, ensuring timely, accurate, and professional resolution of client and employee inquiries.
• Demonstrate flexibility to work in a 24/7 shift environment, including night shifts, weekends, and holidays, in alignment with business and client coverage requirements.

Skills

US payroll tax regulations

Payroll systems

Excel & payroll reporting

Analytical skills

Variance analysis

Root-cause investigation

Communication

Stakeholder management

High-volume processing

Education

Bachelor's degree in Accounting/Finance/Business

Tools

PeopleSoft

Workday

SAP

Job description

Job Summary

The US Payroll Tax Specialist is responsible for ensuring accurate payroll tax setup, processing, and compliance across federal, state, and local jurisdictions in the United States. This role manages tax registrations, handles agency notices, supports quarter-end and year-end tax activities, and ensures timely and accurate tax filings. The specialist collaborates with internal teams, external agencies, and clients to resolve tax-related issues and maintain audit-ready documentation.

Key Responsibilities

• Manage federal, state, and local payroll tax setup, maintenance, and validation.
• Process payroll tax updates including SUI rates, state/local tax elections, and agency requirement changes.
• Handle tax notices, discrepancies, amendments, and correspondence with tax agencies.
• Ensure on-time tax filings, deposits, and responses related to quarterly and annual payroll tax obligations.
• Support quarter-end and year-end activities, including W-2/W-3, 940/941, and other statutory submissions.
• Maintain employer tax accounts (FEIN, SUI, SIT) and assist in new tax jurisdiction registrations.
• Perform tax reconciliations, variance analysis, and root-cause investigation for tax variances.
• Ensure compliance with US federal, state, and local payroll tax laws and regulatory updates.
• Collaborate with internal Payroll, HRIS, CDCM, and Compliance teams to resolve tax-related issues.
• Maintain detailed documentation, SOPs, audit logs, and evidence for all tax responsibilities.
• Provide end-to-end customer support through multiple channels including Chat, Email, and Inbound/Outbound Calls, ensuring timely, accurate, and professional resolution of client and employee inquiries.
• Demonstrate flexibility to work in a 24/7 shift environment, including night shifts, weekends, and holidays, in alignment with business and client coverage requirements.

Qualifications

Education

• Bachelor's degree in Accounting, Finance, Business, or related discipline (preferred).

Experience

• 2-5 years of US payroll tax experience (federal, state, and local).
• Experience in a PEO or multi-state payroll environment is highly preferred

Certifications (Preferred)

• Fundamental Payroll Certification (FPC) - APA
• Certified Payroll Professional (CPP) - APA

Skills Competencies

• US payroll tax regulations across multiple states and jurisdictions
• tax systems, payroll platforms, or ERP HR/Payroll modules (People Soft, Workday or SAP)
• Excel and payroll reporting tools
• analytical, research, and problem-solving skills
• variance analysis
• root-cause investigation for tax variances
• communication
• stakeholder-management
• high-volume processing with accuracy

Work Environment

• Work in a clean, pleasant, and comfortable office work setting. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable persons with disabilities to perform the essential functions.
• This position is 100% in office.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.