Payroll Specialist – Payroll Time Admin

KBR; Chennai District; On-site; INR 600,000 - 900,000; Full time

Job summary

KBR is seeking a Payroll Specialist – Payroll Time Admin to manage reconciliation of timesheet data in MSD365 against Workday leave records and ensure payroll readiness. The role collaborates with employees, managers, HR, and payroll teams to resolve issues and improve data quality.

Ideal candidates have 3–5 years in payroll/HR operations, strong experience with Dynamics 365, Workday, and BI tools, and advanced Excel skills.

Qualifications

• 3-5 years of experience in payroll operations, time administration, or related fields.
• Experience with enterprise systems such as MSD365, Workday, SAP, Oracle.
• Strong Excel and Power BI skills for data analysis and reporting.

Responsibilities

• Reconcile timesheet data in MSD365 against Workday leave records.
• Investigate discrepancies and resolve exceptions.
• Coordinate with employees, managers, and payroll teams for issue resolution.
• Validate time and leave data for payroll readiness and audits.
• Generate reports and dashboards to support management decisions.

Skills

Communication

Analytical

Stakeholder management

Education

Bachelor's degree

Tools

Microsoft Dynamics 365

Workday

SAP

Oracle

Power BI

Excel

Job description

Payroll Specialist – Payroll Time Admin

Job Summary

The Payroll Specialist – Payroll Time Admin is responsible for managing the reconciliation and validation of employee timesheet data in Microsoft Dynamics 365 Project Operations (MSD365) against approved leave transactions recorded in Workday. The role supports accurate time reporting, investigates discrepancies, and contributes to payroll readiness and operational compliance activities. Working with employees, managers, HR Absence partners, Project Controls, and Payroll teams, the Time Admin coordinates for issue resolution, supports reporting and audits, and helps drive improvements in data quality, controls, and process efficiency.

Key Responsibilities

• Time & Labor Reconciliation
  • Reconcile employee timesheet data in MSD365 against approved leave transactions recorded in Workday.
  • Investigate and resolve discrepancies, missing leave transactions, duplicate reporting, and other exceptions.
  • Analyze variances between reported work hours and approved leave records.
  • Review employee timesheet submissions and monitor exception trends.
  • Maintain reconciliation logs, exception reports, and supporting documentation.
• Stakeholder Coordination & Issue Resolution
  • Coordinate with employees, managers, HR Absence partners, Project Controls, and Payroll teams to resolve time and leave discrepancies.
  • Manage outstanding reconciliation items through closure.
  • Communicate payroll-impacting issues and support timely resolution.
  • Support employee and manager communications related to time reporting requirements and payroll readiness.
• Payroll Support
  • Support payroll readiness activities through validation of time and leave data.
  • Assist with payroll input validation and investigation of payroll-impacting issues.
  • Support payroll audits and operational reviews through reconciliation reporting.
  • Support continuous improvement initiatives related to controls, data quality, and process efficiency.
• Compliance, Controls & Audits
  • Ensure compliance with company time reporting policies, procedures, and established business processes.
  • Maintain audit-ready documentation supporting reconciliation and issue resolution activities.
  • Support internal and external audit requests related to time reporting, leave records, and workforce data.
  • Monitor adherence to operational controls and processing timelines.
  • Identify opportunities to improve compliance, accuracy, and data quality.
• Reporting & Analytics
  • Generate reconciliation, exception, compliance, and payroll readiness reports.
  • Analyze trends and recurring discrepancies to identify improvement opportunities.
  • Support management reporting through dashboards, operational metrics, and insights.
  • Utilize Excel and Power BI to support data analysis and reporting.

Required Experience

• 3-5 years of experience in payroll operations, time administration, workforce administration, HR operations, or shared services.
• Experience with Microsoft Dynamics 365, Workday, SAP, Oracle, or similar enterprise systems.
• Understanding of time and attendance processes, payroll operations, and reconciliation activities.
• Supported Microsoft Dynamics 365 Project Operations timesheet processes.
• Experience working with Workday or HR/payroll systems.
• Performed reconciliations across payroll, HR, or workforce systems and supported multinational operations.
• Understanding using Power BI and reporting tools for analysis and operational reporting.
• Advanced Microsoft Excel skills with strong analytical capabilities.
• Exposure to payroll compliance, audits, process controls, or continuous improvement initiatives.
• Strong communication, stakeholder management, and organizational skills.

Preferred Qualifications

• Bachelor’s degree in business administration, Finance, Accounting, Human Resources, or a related field.

KBR — Delivering Solutions, Changing the World.

KBR brings together the best and brightest to deliver science, technology and engineering solutions that help governments and companies around the world accomplish their most critical missions and objectives.

• We Value Our People – We create diverse, inclusive environments in which each person can feel safe, respected and valued, and where everyone has opportunities to grow and reach their full potential.
• We Deliver – We are uncompromising in our commitment to deliver innovative, high-quality, technology-led solutions for our customers and exceptional, sustainable value for all our stakeholders.
• We Are People of Integrity – We value honesty, trust, courage, fairness, prudence and tenacity. We believe doing what’s right for the planet, the communities where we work, and our people is good for business.
• We Empower – We empower our people with a shared purpose, the right tools and the supportive culture they need to be proactive decision-makers, to be adaptive to change, and to succeed.
• We Are a Team of Teams – We have a will to succeed, but we value the achievements of our team of teams over individual accomplishments. Our collective focus makes us a better, stronger, more effective company.
• We have also embedded environmental, social and governance (ESG) principles in every business operation and corporate function. Not only are we committed to operating safely, sustainably and equitably, but we are also committed to using our capabilities and expertise to help our customers accomplish their sustainability goals.