Associate Payroll Specialist – Payroll Time Admin

KBR; Chennai District; On-site; INR 600,000 - 800,000; Full time

Job summary

KBR in Chennai, India is seeking an Associate Payroll Specialist – Payroll Time Admin to reconcile timesheet data in MSD365 against Workday leave transactions, ensuring payroll readiness and compliance. The role collaborates with employees, managers and HR teams to resolve discrepancies and support audits, while driving data quality improvements across processes.

The position emphasizes cross-functional coordination, data validation, and reporting using Excel and Power BI to support operational

Qualifications

• 2-3 years in payroll operations or time administration.
• Experience with MSD365, Workday, SAP, Oracle or similar systems.
• Understanding of time and attendance processes and reconciliation.
• Experience with Power BI and Excel for analysis and reporting.

Responsibilities

• Reconcile employee timesheet data in MSD365 against approved leave records in Workday.
• Investigate and resolve discrepancies, missing leaves, or reporting duplicates.
• Analyze variances between reported hours and approved leave records.
• Coordinate with employees, managers and Payroll teams to resolve issues.
• Support payroll readiness through validation of time and leave data.
• Assist with payroll input validation and audit reporting.
• Maintain audit-ready documents and adherence to controls.

Skills

Payroll operations

Time administration

MS Dynamics 365

Workday

Power BI

Excel

Reconciliation

Multinational operations

Stakeholder management

Data validation

Education

Bachelor’s degree in business

Tools

Microsoft Dynamics 365

Power BI

Excel

Workday

SAP/Oracle

Job description

Title: Associate Payroll Specialist – Payroll Time Admin

Job Summary The Associate Payroll Specialist – Payroll Time Admin is responsible for managing the reconciliation and validation of employee timesheet data in Microsoft Dynamics 365 Project Operations (MSD365) against approved leave transactions recorded in Workday. The role supports accurate time reporting, investigates discrepancies, and contributes to payroll readiness and operational compliance activities. Working with employees, managers, HR Absence partners, Project Controls, and Payroll teams, the Time Admin supports with issue resolution, reporting and audits, and helps drive improvements in data quality, controls, and process efficiency.

Key Responsibilities

Time & Labor Reconciliation

Reconcile employee timesheet data in MSD365 against approved leave transactions recorded in Workday.

Investigate and resolve discrepancies, missing leave transactions, duplicate reporting, and other exceptions.

Analyze variances between reported work hours and approved leave records.

Review employee timesheet submissions and monitor exception trends.

Maintain reconciliation logs, exception reports, and supporting documentation.

Stakeholder Coordination & Issue Resolution

Coordinate with employees, managers, HR Absence partners, Project Controls, and Payroll teams to resolve time and leave discrepancies.

Manage outstanding reconciliation items through closure.

Communicate payroll-impacting issues and support timely resolution.

Support employee and manager communications related to time reporting requirements and payroll readiness.

Payroll Support

Support payroll readiness activities through validation of time and leave data.

Assist with payroll input validation and investigation of payroll-impacting issues.

Support payroll audits and operational reviews through reconciliation reporting.

Compliance, Controls & Audits

Ensure compliance with company time reporting policies, procedures, and established business processes.

Maintain audit‑ready documentation supporting reconciliation and issue resolution activities.

Support internal and external audit requests related to time reporting, leave records, and workforce data.

Monitor adherence to operational controls and processing timelines.

Reporting & Analytics

Generate reconciliation, exception, compliance, and payroll readiness reports.

Analyze trends and recurring discrepancies to identify improvement opportunities.

Support management reporting through dashboards, operational metrics, and insights.

Utilize Excel and Power BI to support data analysis and reporting.

Required Experience

• 2-3 years of experience in payroll operations, time administration, workforce administration, HR operations, or shared services.


• Experience with Microsoft Dynamics 365, Workday, SAP, Oracle, or similar enterprise systems.


• Understanding of time and attendance processes, payroll operations, and reconciliation activities.


• Supported Microsoft Dynamics 365 Project Operations timesheet processes.


• Performed reconciliations across payroll, HR, or workforce systems and supported multinational operations.


• Understanding using Power BI and reporting tools for analysis and operational reporting.


• Advanced Microsoft Excel skills with strong analytical capabilities.


• Strong communication, stakeholder management, and organizational skills.

Preferred Qualifications

• Bachelor’s degree in business administration, Finance, Accounting, Human Resources, or a related field.

KBR — Delivering Solutions, Changing the World.

KBR brings together the best and brightest to deliver science, technology and engineering solutions that help governments and companies around the world accomplish their most critical missions and objectives.

In everything we do, we are guided by our ONE KBR Values: We Value Our People – We create diverse, inclusive environments in which each person can feel safe, respected and valued, and where everyone has opportunities to grow and reach their full potential. We Deliver – We are uncompromising in our commitment to deliver innovative, high-quality, technology‑led solutions for our customers and exceptional, sustainable value for all our stakeholders. We Are People of Integrity – We value honesty, trust, courage, fairness, prudence and tenacity. We believe doing what’s right for the planet, the communities where we work, and our people is good for business. We Empower – We empower our people with a shared purpose, the right tools and the supportive culture they need to be proactive decision‑makers, the will to succeed, but we value the achievements of our team of teams over individual accomplishments.

We have also embedded environmental, social and governance (ESG) principles in every business operation and corporate function. Not only are we committed to operating safely, sustainably and equitably, but we are also committed to using our capabilities and expertise to help our customers accomplish their sustainability goals.

Worldwide, KBR employs a diverse workforce approximately 29,000 people strong, with customers in more than 80 countries and operations in 40 countries. At KBR, We Deliver.