Payroll Specialist - India

theapexgroup; Pune District; On-site; INR 600,000 - 900,000; Full time

Job summary

Apex Group, established in Bermuda in 2003 and now a leading fund admin and middle office solutions provider, is seeking a Payroll Specialist in Pune to deliver accurate payroll operations across the ANZ/APAC region.

You will oversee end-to-end payroll processing with external vendors, ensure compliance with payroll legislation across ANZ/APAC, support monthly processes, and partner with Finance and HR to maintain data integrity and timely payments.

Qualifications

• 3+ years' proven experience in payroll administration or operations.
• Experience in a multinational environment preferred.
• Strong knowledge of ANZ/APAC payroll legislation and taxation.
• Advanced Excel and data handling skills.
• Excellent communication and stakeholder management abilities.

Responsibilities

• Oversee end-to-end payroll processing with external vendors, ensuring accuracy and compliance.
• Ensure compliance with payroll legislation, including taxation and social security.
• Support monthly payroll activities and timely processing.
• Serve as primary point of contact for employee payroll queries across the region.
• Collaborate with Finance and Group Treasury for payroll accounting and funding.
• Manage payroll data throughout the employee lifecycle ensuring data integrity.
• Support payroll-related projects, audits, transitions and salary reviews by tax authorities.
• Coordinate monthly, quarterly, and annual statutory filings accurately and on time.
• Identify opportunities to enhance payroll processes, controls and efficiency.

Skills

Payroll Administration

Microsoft Excel

Analytical skills

English communication

Stakeholder engagement

Financial awareness

Education

Bachelor's degree in Business Studies / HR / Accounting / Finance

Diploma in Human Resources / Accounting

Tools

Payroll software

Payroll systems

Tax compliance tools

Job description

The Apex Group was established in Bermuda in 2003 and is now one of the world's largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.

Your career with us should reflect your energy and passion.

That's why, at Apex Group, we will do more than simply 'empower' you. We will work to supercharge your unique skills and experience.

Take the lead and we'll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Key Responsibilities

The Payroll Specialist will be responsible for the efficient and accurate delivery of payroll operations across the ANZ/APAC region, including but not limited to the following:

• Oversee and coordinate end-to-end payroll processing with external payroll vendors, ensuring accuracy, compliance, and adherence to company policies and regional payroll practices.
• Ensure compliance with all applicable payroll legislation, including taxation, social security, pension, and other statutory requirements across ANZ/APAC countries.
• Support the preparation, validation, and processing of monthly payroll activities, ensuring all payroll inputs are reviewed and processed accurately and within agreed timelines.
• Serve as the primary point of contact for employee payroll-related queries, providing professional and timely support to employees across the region.
• Liaise closely with Finance and Group Treasury teams to ensure accurate payroll accounting, salary funding, and timely payroll payments.
• Partner with HR and Finance teams to manage payroll data throughout the employee lifecycle, ensuring data integrity from input through to reporting and payroll output.
• Support payroll-related projects and ad hoc initiatives, including internal and external audits, process improvements, payroll transitions, and salary reviews by tax authorities.
• Coordinate and monitor monthly, quarterly, and annual statutory filings, ensuring all submissions and payments are completed accurately and on time.
• Assist in identifying opportunities to enhance payroll processes, controls, compliance, and operational efficiency.

Qualifications and Experience

• Degree in Business Studies, Human Resources, Accounting, Finance, or a related discipline.
• Minimum of 3 years' proven experience in payroll administration or payroll operations, preferably within a multinational environment.
• Strong knowledge of payroll legislation, employment regulations, taxation, and statutory compliance requirements across ANZ/APAC countries.
• Advanced proficiency in Microsoft Office applications, particularly Excel.
• Strong analytical, organizational, and problem-solving skills with exceptional attention to detail.
• Excellent verbal and written communication skills in English, with the ability to engage effectively with employees, vendors, and stakeholders at all levels.
• Diploma in Human Resources, Accounting, Business Administration, or a related field would be advantageous.
• Ability to manage multiple priorities, work under pressure, and meet strict deadlines in a fast-paced environment.
• Demonstrated ability to maintain confidentiality and handle sensitive employee information with discretion.
• Experience working with payroll systems and third-party payroll providers is highly desirable.

Disclaimer : Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.