Payroll Specialist

theapexgroup; Pune District; On-site; INR 600,000 - 900,000; Full time

Job summary

The Apex Group is seeking a Payroll Specialist to join our Global Payroll Operations team, focusing on EU payroll and UK legislation from our India-based operations. You will handle end-to-end payroll processing, data validation, and reporting across multiple jurisdictions, ensuring accuracy and regulatory compliance.

You will act as a SME for payroll enquiries, maintain SOPs, and monitor legislative changes, collaborating with finance to recognize payroll costs accurately.

Qualifications

• 1–3 years of end-to-end payroll processing experience, with demonstrable expertise in EU payroll.
• Knowledge of UK legislation, National Insurance contributions, statutory payments (SSP, SMP, SPP), and HMRC reporting obligations.
• Experience working with payroll vendor platforms.
• Proficiency in payroll data validation, reconciliation, and reporting.
• Strong attention to detail with the ability to manage multiple payroll cycles simultaneously.
• Excellent communication skills with the ability to manage employee and stakeholder enquiries professionally and within SLA.
• Experience creating and maintaining payroll SOPs and process documentation.
• Ability to interpret and apply legislative changes independently.

Responsibilities

• Consistently deliver highly accurate and compliant payroll processing for the EU region.
• Administer employee personal and payroll data through the full employee lifecycle within the payroll vendor platforms, always ensuring data integrity and accuracy.
• Execute procedural controls in strict accordance with the processing quality and framework, maintaining compliance with internal standards and business requirements.
• Perform validation and reconciliation of payroll processing reports, ensuring the timely and accurate delivery of compensation to all employees.
• Act as the first point of contact and subject matter expert for payroll enquiries from employees, responding efficiently and within agreed SLAs.
• Liaise with finance team to ensure accurate and timely recognition of payroll costs within the financial accounts.
• Create, review and update payroll procedure documentation, ensuring ingoing alignment with country legislation, regulatory requirements and corporate policy changes.
• Proactively monitor legislative and regulatory changes across applicable jurisdictions and communicate relevant updates to the team.

Skills

EU payroll

UK payroll legislation

Payroll vendor platforms

Data validation & reconciliation

Attention to detail

Communication

Payroll SOPs

Legislative interpretation

Job description

The Apex Group was established in Bermuda in 2003 and is now one of the world's largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.

Your career with us should reflect your energy and passion.

That's why, at Apex Group, we will do more than simply 'empower' you. We will work to supercharge your unique skills and experience.

Take the lead and we'll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

About Apex:

The APEX Group is a global financial services provider with 10,000 employees across 42 countries globally. We look to recruit bright, articulate and numerate employees who are not afraid of a challenge and are prepared to work hard and love what they do. Every employee plays a part in making APEX who we are today and the more that we grow, the more important that becomes. Whatever your career path or specialism APEX provides a global platform to allow you to thrive.

About the Role:

We are looking for a motivated and detail-oriented Payroll Specialist to join our Global Payroll Operations team, supporting the EU Region with a dedicated focus on UK payroll. The successful candidate will be responsible for the end-to-end delivery of accurate, compliant, and timely payroll processing, while acting as the primary subject matter expert for their assigned jurisdictions. This role operates within a fast-paced, multi-jurisdictional environment and requires a high standard of accuracy, regulatory awareness, and stakeholder communication.

Job Specification:

EU Region

• Consistently deliver highly accurate and complaint payroll processing for the EU region
• Administer employee personal and payroll data through the full employee lifecycle within the payroll vendor platforms, always ensuring data integrity and accuracy
• Execute procedural controls in strict accordance with the processing quality and framework, maintaining compliance with internal standards and business requirements
• Perform validation and reconciliation of payroll processing reports, ensuring the timely and accurate delivery of compensation to all employees
• Act as the first point of contact and subject matter expert for payroll enquiries from employees, responding efficiently and within agreed SLAs
• Liaise with finance team to ensure accurate and timely recognition of payroll costs within the financial accounts
• Create, review and update payroll procedure documentation, ensuring ingoing alignment with country legislation, regulatory requirements and corporate policy changes.
• Proactively monitor legislative and regulatory changes across applicable jurisdictions and communicate relevant updates to the team

Skills Required

• Minimum 1-3 years of end-to-end payroll processing experience, with demonstrable expertise in EU payroll
• Knowledge of UK legislation, National Insurance contributions, statutory payments (SSP, SMP, SPP), and HMRC reporting obligations
• Experience working with payroll vendor platforms
• Proficiency in payroll data validation, reconciliation, and reporting
• Strong attention to detail with the ability to manage multiple payroll cycles simultaneously
• Excellent communication skills with the ability to manage employee and stakeholder enquiries professionally and within SLA
• Experience creating and maintaining payroll SOPs and process documentation
• Ability to interpret and apply legislative changes independently

Desirable Qualifications

• Ability to interpret and apply legislative changes independently
• Experience within a multi-jurisdictional or global payroll environment
• Exposure to EU payroll processing beyond the Channel Islands and UK
• Experience working within a financial services or regulated industry environment

What We Expect

Aligned to the Senior Associate framework, the successful candidate will be expected to:

• Operate as an experienced and reliable team contributor, ensuring all servicing requirements are consistently met and exceeded
• Carry out all duties in full accordance with internal policies, procedures, and business standards
• Adhere to all legal, regulatory, and jurisdictional requirements applicable to assigned payroll countries
• Act as an active collaborator, building internal relationships and demonstrating a genuine commitment to continuous professional development