Payroll Specialist

Weekday; Bengaluru; On-site; INR 1,100,000 - 1,600,000; Full time

Job summary

Weekday in Bengaluru seeks an experienced India Payroll Manager to own the complete payroll lifecycle and statutory compliance for about 150 employees. The role requires hands-on expertise in payroll processing, audits, and regulatory filings, with strong attention to detail and ownership mindset.

You will coordinate with external consultants and service providers, ensure timely EPF/ESI/TF filings, and drive audit-ready documentation while maintaining payroll accuracy across HR and Finance

Qualifications

• 4–7 years of hands-on experience managing India payroll end to end.
• Strong knowledge of Indian payroll processing and statutory compliance.
• Experience with EPFO portal, PT portals, TDS challans, Form 24Q.
• Experience cleaning up statutory compliance backlog or during audits.
• Payroll-to-ledger reconciliation and payroll accounting controls.

Responsibilities

• Own the complete monthly payroll cycle for ~150 employees using Zoho Payroll or similar.
• Process new joiners, salary changes, arrears, deductions, and settlements.
• Manage end-to-end EPF/EPFO compliance, filings, payments, and documentation.
• Handle Professional Tax, ESI, and TDS payments and filings with evidence.
• Maintain audit-ready payroll registers, challans, reconciliations, and records.
• Prepare Form 16 and Form 24Q requirements.
• Coordinate with payroll vendor and ensure timely processing.
• Manage relationships with CA firms, EPF consultants, and providers.

Skills

End-to-end payroll

Statutory compliance

Attention to detail

Stakeholder management

Analytical skills

Ownership

Vendor management

Problem solving

Tools

Zoho Payroll

Keka

Darwinbox

greytHR

RazorpayX Payroll

Job description

Experience: 4+ yrs

Location: Bengaluru, Karnataka, India, Bengaluru

Job Type: Full-time

We are looking for an experienced and detail-oriented India Payroll Manager to take end-to-end ownership of payroll operations and statutory compliance for a growing organisation in Bengaluru.

This is a hands-on role suited for a payroll professional who can independently manage the complete payroll lifecycle, strengthen statutory compliance, resolve existing compliance gaps, and establish robust, audit-ready payroll processes. The ideal candidate will combine strong payroll expertise with excellent attention to detail, ownership, and the ability to work effectively with external consultants and service providers.

Requirements

KEY RESPONSIBILITIES

• Own the complete monthly payroll cycle for approximately 150 employees using Zoho Payroll or a similar payroll platform.
• Process new joiners, salary changes, arrears, deductions, adjustments, and full and final settlements accurately and on time.
• Manage end-to-end EPF and EPFO compliance, including portal activities, filings, payments, and supporting documentation.
• Manage Professional Tax, ESI, and TDS on salaries, ensuring timely payments, filings, and evidence.
• Identify, investigate, and clear existing statutory compliance backlogs.
• Maintain audit-ready payroll registers, challans, reconciliations, employee records, and statutory documentation.
• Prepare and manage Form 16 and Form 24Q requirements.
• Manage employee investment declarations, tax proofs, and related payroll documentation.
• Perform monthly reconciliation of payroll figures with the general ledger and books of accounts.
• Ensure payroll-related balances, deductions, statutory liabilities, and payments are accurately reconciled.
• Coordinate with the payroll calculation vendor and ensure timely and accurate payroll processing.
• Manage relationships with the CA firm, EPF consultant, and other payroll service providers.
• Monitor statutory deadlines and ensure all payroll compliance obligations are completed within prescribed timelines.
• Support internal and external audits by providing accurate payroll records, reconciliations, filings, and supporting evidence.
• Identify payroll and compliance risks and implement corrective actions to strengthen controls.
• Maintain accurate employee-level statutory records and ensure payroll documentation is complete and accessible.
• Partner with HR and Finance teams to resolve payroll discrepancies and improve payroll processes.
• Continuously improve payroll controls, documentation, reconciliation processes, and compliance governance.

WHAT MAKES YOU A GREAT FIT

• 4–7 years of hands-on experience managing India payroll end to end, with at least 2 years as the primary payroll owner.
• Strong practical knowledge of Indian payroll processing and statutory compliance.
• Hands-on experience with the EPFO portal, Professional Tax payment portals, TDS challans, and Form 24Q.
• Strong understanding of EPF, ESI, Professional Tax, TDS, Form 16, investment declarations, and payroll taxation.
• Experience using payroll platforms such as Zoho Payroll, Keka, Darwinbox, greytHR, or RazorpayX Payroll.
• Proven experience cleaning up a statutory compliance backlog or managing payroll through a statutory/financial audit.
• Strong experience with payroll-to-ledger reconciliation and payroll accounting controls.
• Excellent attention to detail with a strong focus on accuracy, compliance, and documentation.
• Strong understanding of payroll audit requirements and evidence management.
• Experience managing external payroll vendors, consultants, CA firms, and statutory advisors.
• Strong analytical and problem-solving skills with the ability to investigate discrepancies and resolve issues independently.
• Excellent organisational and time-management skills, particularly when managing statutory deadlines.
• Strong communication and stakeholder-management skills across HR, Finance, employees, vendors, and consultants.
• High level of ownership, integrity, confidentiality, and accountability when handling sensitive payroll information.
• Comfortable working in-office in Bengaluru and taking full ownership of payroll and compliance operations.