Payroll Manager (Staffing Industry)

2COMS Consulting Pvt. Ltd.; Bidhannagar; On-site; INR 600,000 - 900,000; Full time

Job summary

2COMS Consulting Pvt. Ltd. in Salt Lake, Kolkata is seeking an experienced Payroll Manager to oversee end-to-end payroll for a large workforce across multiple client locations.

The role requires 2–5 years of payroll experience, expertise in statutory compliance, billing coordination, and payroll audits, with hands-on leadership of a payroll team. You will drive accuracy and timely disbursements in a fast-paced staffing environment.

Qualifications

• Bachelor's degree in commerce or related field.
• 2–5 years payroll management experience.
• Experience with 1,000+ employees.
• Strong knowledge of Indian statutory compliance.
• Proficiency in MS Excel and payroll software.
• Ability to manage multiple client accounts.

Responsibilities

• End-to-end payroll management for large workforce across clients.
• Staffing industry payroll operations and billing coordination.
• Ensure statutory compliance and timely filings.
• MIS reporting and payroll cost reconciliation.
• Lead payroll team and drive process improvements.

Skills

High-volume payroll processing

Payroll for 1000+ employees

Statutory compliance

Client billing reconciliation

MS Excel (advanced)

Leadership / team management

Education

Bachelor's degree in Commerce, Finance, Accounting, or related field

Tools

HRMS

Payroll software

Job description

Job Description

JobTitle: PayrollManager
Department: Payroll Operations
Experience: 2–5 Years
Industry Preference: Staffing, Recruitment, Manpower Outsourcing, orContract Staffing
Location: Salt lake, Kolkata

Job Summary

We arelooking for an experienced and detail-oriented Payroll Manager with a strongbackground in the staffing and manpower outsourcing industry. The candidatewill be responsible for managing end-to-end payroll operations for a largeworkforce, including permanent employees, contractual employees, and deployedassociates across multiple client locations.

The idealcandidate should have extensive experience in managing high-volume payrollprocessing, statutory compliance, client billing coordination, salaryreconciliation, payroll audits, and employee query resolution.

Key Responsibilities

1. End-to-End Payroll Management

• Manage and oversee monthlypayroll processing for a large workforce of contractual and permanentemployees.
  
• Ensure timely and accuratesalary processing for employees deployed at multiple client locations.
  
• Manage attendance, leave,overtime, incentives, deductions, and final salary calculations.
  
• Ensure payroll accuracy andtimely salary disbursement.
  
• Handle full and finalsettlements, employee exits, and arrear calculations.
  

2. Staffing Industry Payroll Operations

• Manage payroll for employeesdeployed across multiple clients, projects, and locations.
  
• Coordinate with operationsand recruitment teams for employee joining, exit, attendance, andsalary-related information.
  
• Validate client-approvedattendance and timesheets before payroll processing.
  
• Manage different salarystructures, wage rates, billing models, and client-specific payrollrequirements.
  
• Ensure proper reconciliationbetween employee payroll costs and client billing.
  
• Monitor employee deploymentrecords and headcount reconciliation.
  

3. Statutory Compliance & Labour Laws

• Ensure compliance withapplicable statutory regulations, including:
  
• Employee State Insurance(ESI)
  
• Professional Tax (PT)
  
• Labour Welfare Fund (LWF)
  
• TDS and income taxdeductions
  
• Minimum Wages andapplicable labour laws
  
• Bonus, Gratuity, and otherstatutory benefits
  
• Ensure timely statutorypayments, returns, and filings.
  
• Coordinate with auditors,consultants, and statutory authorities.
  
• Maintain compliancedocumentation and payroll records.
  
• Coordinate with clientfinance and HR teams regarding payroll-related matters.
  
• Ensure reconciliation ofattendance, employee costs, overtime, reimbursements, and other payrollcomponents.
  
• Resolve payrolldiscrepancies and billing-related queries.
  
• Support client audits andprovide payroll reports as required.
  

5. MIS & Reporting

• Prepare monthly payroll MISand management reports.
  
• Generate reports on employeeheadcount, salary costs, statutory deductions, and payroll expenses.
  
• Monitor payroll budgets andidentify cost variances.
  
• Provide accurate payrolldata for financial reporting and audits.
  

6. Team Management & Process Improvement

• Lead and manage the payrollteam.
  
• Establish effective payrollprocesses, controls, and standard operating procedures.
  
• Ensure proper checks andbalances to minimize payroll errors.
  
• Train team members andimprove operational efficiency.
  
• Drive payroll automation andprocess improvements.
  

Required Skills & Qualifications

• Bachelor's degree inCommerce, Finance, Accounting, or a related field.
  
• 2–5 years of experience inpayroll management, preferably in the staffing or contract manpowerindustry.
  
• Strong knowledge ofhigh-volume payroll processing.
  
• Hands-on experience managingpayroll for 1,000+ employees (preferred).
  
• Excellent knowledge ofIndian statutory compliance and labour laws.
  
• Experience with payrollsoftware, HRMS, and advanced MS Excel.
  
• Strong understanding ofclient billing and payroll cost reconciliation.
  
• Excellent analytical,communication, and leadership skills.
  
• Ability to manage multipleclient accounts and payroll deadlines simultaneously.
  

Preferred Industry Background

Candidatesfrom the following industries will be preferred:

• Contract Staffing
  
• Recruitment & ManpowerOutsourcing
  
• Facility Management
  
• Security Services
  
• IT Staffing
  
• Workforce Management
  
• Payroll Outsourcing / PEOServices
  

Key Performance Indicators (KPIs)

• 100% timely payrollprocessing and salary disbursement.
  
• Payroll accuracy and minimumpayroll discrepancies.
  
• Timely statutory paymentsand compliance filings.
  
• Accurate employee attendanceand salary reconciliation.
  
• Timely resolution ofemployee and client payroll queries.
  
• Successful completion ofpayroll audits.
  
• Efficient management ofpayroll costs and team productivity.
  

IdealCandidate Profile: Ahands-on Payroll Manager who has managed large-scale contract staffing payrolloperations, handled multiple client accounts, possesses strong statutorycompliance knowledge, and can independently manage the complete payrollfunction from attendance validation to salary disbursement and statutoryreporting.