Opportunity Management And Automation Specialist

Stantec Consulting International Ltd.; Pune District; On-site; INR 800,000 - 1,200,000; Full time

Job summary

Stantec Consulting International Ltd. is seeking a proactive professional to manage tender opportunities and governance for pipeline development. You will coordinate intake, dissemination, and submission tracking while maintaining data integrity across systems and portals.

Role emphasizes automating processes, improving workflows, and leveraging Microsoft 365 tools to support Go/No-Go decisions and client-facing documentation.

Qualifications

• Bachelor’s degree in Business/Information Systems/Engineering or related discipline.
• 1-3 years in Tender/Opportunity Management, Information Management, and Workflow Automation.
• Experience with Microsoft 365 tools, including SharePoint, Teams, PowerPoint, and Excel.
• Strong communication, organizational, analytical, and problem-solving skills.
• Experience using GenAI tools such as Microsoft Copilot for content development and knowledge management.

Responsibilities

• Monitor opportunities from multiple sources and track submission updates.
• Disseminate opportunities to leaders and teams for timely qualification and Go/No-Go decisions.
• Maintain stakeholder lists, routing protocols, and mailbox ownership for communication continuity.
• Manage addenda, clarifications, and client updates; update trackers accordingly.
• Support final submissions through Australian client portals and track submission status.
• Create and maintain pipeline opportunities; ensure data accuracy across systems.
• Perform pipeline hygiene and identify outdated or inconsistent information.
• Design and maintain automated workflows and dashboards for reporting.

Skills

Strong communication

Organizational skills

Analytical skills

Problem-solving

Multi-tasking

Education

Bachelor’s degree in Business/Information Systems/Engineering or related discipline

Tools

SharePoint

Power BI

Microsoft 365

Power Platform

Job description

Job Description:

Key Responsibilities:

1. Opportunity Management & Dissemination

• Monitor multiple opportunity sources, portals, central mailboxes, inboxes, and procurement platforms daily for new opportunities, addenda, clarifications, compliance requests, and submission updates.




• Manage intake, assessment, categorization, and registration of opportunities within designated tracking systems, ensuring mandatory information is captured in the register, including client, opportunity title, scope, due date, due time, state, lead recipients, project value where available, submission requirements, and status.




• Disseminate opportunities and tender documentation to relevant business leaders, technical teams, pursuit stakeholders, and Key Points of Contact within agreed service levels to support timely qualification, Go/No-Go decisions, and pipeline management.




• Maintain stakeholder distribution lists, keyword mapping, routing protocols, and central mailbox ownership arrangements to support targeted communication and business continuity.




• Manage addenda, clarifications, specification changes, deadline extensions, and client-issued updates by promptly communicating revisions to pursuit teams and updating tracker accordingly.




• Provide critical support for final submissions through Australian client portals for proposals developed independently by the technical team.




• Support final submission tracking by capturing confirmation records, updating trackers to reflect submitted status, and ensuring relevant documentation is saved to the correct repository or server location.

1. Governance, Reporting & Business Database Quality

• Create and maintain pipeline opportunities, supporting accurate tracking of opportunities through different pursuit stages.




• Maintain data accuracy and completeness across Pipeline, ensuring client and business opportunity information is current and reliable.




• Perform regular pipeline hygiene, identifying and correcting outdated, incomplete, or inconsistent information




• Ensure opportunity records are accurate, complete, current, and aligned with agreed data quality standards.




• Monitor adherence to opportunity management procedures, governance requirements, mailbox protocols, and audit trail expectations.




• Route compliance documentation and portal maintenance requests to the appropriate support mailbox or responsible team on the same day to protect access, compliance, and client database continuity.




• Maintain data integrity across opportunity management systems (Pipeline) and support periodic reviews of process performance, risks, and improvement actions.

1. Workflow Automation & Process Improvement (Optional /Good to Have)

• Design, develop, and maintain workflows to automate opportunity identification, registration, notifications, approvals, and reporting.




• Create automated dashboards, alerts, reminders, and escalation mechanisms.




• Identify manual process inefficiencies and implement automation solutions to improve productivity and compliance.




• Support continuous improvement initiatives through workflow optimization and digital transformation projects.




• Maintain workflow documentation, process maps, and technical specifications.

Monitor post-submission communications, outcomes, feedback, and results, and circulate relevant updates to stakeholders for reporting, lessons learned, and future pursuit improvement.

Qualifications

Education

• Bachelor’s degree in Business/Information Systems/Engineering or related discipline.

Experience

• 1-3 years of experience in Tender/Opportunity Management, Information Management, and Workflow Automation.


• Experience working with Microsoft 365 tools, including SharePoint, Teams, PowerPoint, and Excel.


• Strong communication, organizational, analytical, and problem-solving skills.


• Ability to manage multiple priorities in a fast-paced, collaborative environment.


• Experience using GenAI tools such as Microsoft Copilot, or similar AI-enabled productivity solutions to improve content development, research, knowledge management, or operational activities.


• Experience with Microsoft Power Platform solutions (Good to have)

Technical Skills

• Automation Tools


• SharePoint


• Power BI (Optional)


• Microsoft 365 ecosystem


• Business process mapping and workflow design

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible. The Stantec community unites approximately 32,000 employees working in over 450 locations across 6 continents.