Operations Manager

VIBGYOR Group of Schools; Bengaluru; On-site; INR 1,200,000 - 2,400,000; Full time

Job summary

VIBGYOR Group of Schools is seeking a School Operations Lead (Deputy Manager/Manager - Operations) to oversee administrative activities across our Bengaluru campuses. The role focuses on directing admin staff, managing budgets and contracts, and ensuring smooth operations for facilities and transport.

The incumbent will work with the SLT and Board to devise strategy, mentor the admin team, and optimize processes, while ensuring compliance with educational governance and budgets.

Qualifications

• Graduate (B.tech/B.E.) or Postgraduate (PG- Operation/Admin/Facility) from a recognized University in India or abroad
• School Administration experience preferred
• Post-graduate / MBA with good communication skills and ability to correspond independently
• Minimum experience of 5 to 8 years in reputed school
• Should have prior experience of dealing with Education Department and ICSE/CBSE Boards
• Knowledge of finance and budget essential
• Candidates should have a good command over English and good man management skills

Responsibilities

• Direct the activities of subordinate staff in coordination and management of administrative activities for a school
• Monitor budgets with actual expenses to ensure high efficiency at low cost
• Ensure AMC contracts are live and maintenance of office premises including AMC and repair of assets
• Transport management - monitor bus movement and ensure student safety during arrival and dispersal
• Utilize resources to support department strengths and personnel aspirations
• Handle emergencies and manage crises
• Vendor management - evaluate vendors, negotiate, ensure timely services and follow up on payments
• Supervise, advise and mentor the admin team
• Develop and maintain school administrative activities
• Work with SLT and Board in devising strategy
• Supervise, advise and mentor the admin team

Skills

Situational Adaptability

Instills trust

Customer Service

Tech Savvy

Accountability

Result Driven

Communication

Interpersonal Skills

Collaboration

Optimizing work processes

Education

B.Tech / BE or MBA (Operation/Admin/Facility)

Tools

MS Word

MS Excel

MS PowerPoint

Job description

JOB DESCRIPTION :

SCHOOL OPERATIONS LEAD
About Us -Established in 2004, we are a chain of schools offering national and international curriculums across 41 schools pan India. With our well-researched curriculum, modern teaching methodologies and wide range of extra-curricular activities and facilities we constantly strive to enthuse our students with fascinating learning experiences every single day.
Role :School Operations Lead
Department :Operations
Designation :Deputy Manager/Manager - Operations
Band and GradeM1/M2

Location :School
Reporting ;Principal
Primary Purpose of the Job -

Administrator is responsible for directing the activities of subordinate staff in the coordination and management of various administrative activities for an organization. Administrator is responsible for managing various operations at a facility. The work requires knowledge of the policies, procedures, and regulations of administrative and departmental programs, and supervisory techniques.

Key Responsibilities :

• Administrator is responsible for directing the activities of subordinate staff in the coordination and management of various administrative activities for a school.
• Monitoring budgets with actual expenses to ensure high efficiency at low cost.
• Ensuring all the AMC & Contracts are live and Maintenance of Office Premises including AMC, Repair of assets etc.
• Transport Management -Regular monitoring bus movement and ensuring safety of students during arrival and dispersal.
• Make effective use of all resources available to the department, nurturing the strength and aspirations of existing key personnel.
• Handle emergencies & manage crisis.
• Vendor Management - Validation and evaluation of vendors. Negotiations, ensuring the services are rendered within the timeline and follow up on their payments.
• Supervise, advice and mentor the admin team
• Developing and maintaining school administrative activities.
• Work with the schools Senior Leadership Team (SLT) and Board in devising strategy.
• Supervise, advice and mentor the admin team

Key Interactions Internal : All Staff
External: Vendors

Desired Qualification

• Graduate (B.tech/B.E.) or Postgraduate (PG- Operation/Admin/Facility) from a recognized University in India or abroad

Years of Experience

• School Administration experience preferred
• Post-graduate / MBA with good communication skills and ability to correspond independently.
• Minimum experience of 5 to 8 years in reputed school
• Should have prior experience of dealing with Education Department and ICSE/CBSE Boards.
• Knowledge of finance and budget essential
• Candidates should have a good command over English and good man management skills.

Expected Competencies

• Situational Adaptability
• Instills trust.
• Customer Service
• Tech Savvy
• Accountability
• Result Driven
• Communication
• Interpersonal Skills
• Collaboration
• Optimizing work processes

Skills and Knowledge

• Knowledge of Administration (Facility Management, Canteen, Sickbay, Security, Budgeting, Billing, Events & Functions).
• Understanding of budgeting, asset management & compliance.
• Proficient in MS Office suite especially MS-Word, MS-Excel, and MS-PowerPoint.

Human Resources and Development Job Description