Operational Sourcer

Jobtailor; Pune District; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Jobtailor in Pune, India, is seeking an experienced Sourcing Operations professional to support strategic sourcers in complex deals and run RFx activities.

The role requires 3+ years in sourcing operations, familiarity with Source-to-Contract and Procure-to-Pay, and strong English communication; proficiency in Excel and Office is essential.

You will coordinate with internal and client stakeholders, maintain documentation, and help improve efficiency across indirect spend categories.

Qualifications

• Bachelor's degree in Business Administration, Finance, Economics, Supply Chain Management or equal (bachelor’s degree).
• 3+ years of experience in Sourcing Operations, Procurement Operations, Tactical Sourcing, Contract Administration or Indirect Procurement Support.
• Strong understanding of Source-to-Contract and Procure-to-Pay processes, including sourcing intake, RFx execution, supplier evaluation, contract coordination and project closure.
• Experience in supporting or executing tenders such as RFI, RFP, RFQ, spot buy, single source or renewal activities.
• Exposure to indirect procurement categories; experience in Professional Services, BPO, Consulting, Personnel Services, Audit or Tax services will be an advantage.
• Basic understanding of commercial negotiations, supplier communication, proposal analysis and contract documentation.
• Ability to manage multiple sourcing requests, follow defined processes, maintain accurate documentation and meet agreed timelines.
• Good written and verbal English communication skills.
• Proficiency in Microsoft Office, especially Excel, PowerPoint, Word and Outlook.

Responsibilities

• Support Strategic Sourcers in executing strategic and higher-complexity sourcing deals, including preparation of sourcing documents, supplier communication, follow-ups, bid consolidation and project administration
• Assist in running RFI, RFP, RFQ and eAuction activities, including creating and managing events in the applicable e-sourcing tools
• Independently execute simple and low-complexity sourcing requests such as spot buys, renewals, single-source requests, contract extensions and low-risk RFx activities in line with defined processes
• Coordinate with internal stakeholders, client stakeholders, suppliers, contract managers, risk teams, legal teams and procurement operations teams to ensure timely progression of sourcing requests
• Support end-to-end sourcing activities within Indirect Spend categories, primarily in the Professional Services and BPO category, including consulting, personnel services, audit, tax, outsourcing and other related services
• Prepare and maintain sourcing documentation, including supplier lists, RFx templates, commercial comparison sheets, savings inputs, award recommendations, meeting notes, approvals and project closure documentation
• Support analysis of supplier proposals, summarize commercial outcomes and assist Strategic Sourcers in preparing recommendations for stakeholder review
• Support contract drafting using client standard templates and coordinate contract review, approvals, signature follow-ups and document uploads as per defined procedures
• Ensure adherence to client policies, internal procurement standards, sourcing tools, approval workflows, risk requirements and compliance procedures
• Monitor project milestones, follow up on pending actions, update sourcing systems accurately and elevate delays or blockers in a timely manner
• Contribute to KPI and SLA achievement by ensuring timely project execution, accurate data maintenance, clear communication and proactive stakeholder follow-up
• Identify opportunities to improve business-as-usual processes, reduce cycle time, improve documentation quality and enhance operational efficiency

Skills

Sourcing Operations

Procurement Operations

Tactical Sourcing

Contract Administration

Indirect Procurement

RFx Tendering

Excel

PowerPoint

Communication

Education

Bachelor's degree in Business Administration

Tools

Excel

PowerPoint

Word

Outlook

Job description

Responsibilities

• Support Strategic Sourcers in executing strategic and higher-complexity sourcing deals, including preparation of sourcing documents, supplier communication, follow-ups, bid consolidation and project administration
• Assist in running RFI, RFP, RFQ and eAuction activities, including creating and managing events in the applicable e-sourcing tools
• Independently execute simple and low-complexity sourcing requests such as spot buys, renewals, single-source requests, contract extensions and low-risk RFx activities in line with defined processes
• Coordinate with internal stakeholders, client stakeholders, suppliers, contract managers, risk teams, legal teams and procurement operations teams to ensure timely progression of sourcing requests
• Support end-to-end sourcing activities within Indirect Spend categories, primarily in the Professional Services and BPO category, including consulting, personnel services, audit, tax, outsourcing and other related services
• Prepare and maintain sourcing documentation, including supplier lists, RFx templates, commercial comparison sheets, savings inputs, award recommendations, meeting notes, approvals and project closure documentation
• Support analysis of supplier proposals, summarize commercial outcomes and assist Strategic Sourcers in preparing recommendations for stakeholder review
• Support contract drafting using client standard templates and coordinate contract review, approvals, signature follow-ups and document uploads as per defined procedures
• Ensure adherence to client policies, internal procurement standards, sourcing tools, approval workflows, risk requirements and compliance procedures
• Monitor project milestones, follow up on pending actions, update sourcing systems accurately and elevate delays or blockers in a timely manner
• Contribute to KPI and SLA achievement by ensuring timely project execution, accurate data maintenance, clear communication and proactive stakeholder follow-up
• Identify opportunities to improve business-as-usual processes, reduce cycle time, improve documentation quality and enhance operational efficiency

Requirements

• University degree in Business Administration, Finance, Economics, Supply Chain Management or equal (bachelor’s degree)
• 3+ years of experience in Sourcing Operations, Procurement Operations, Tactical Sourcing, Contract Administration or Indirect Procurement Support
• Good understanding of Source-to-Contract and Procure-to-Pay processes, including sourcing intake, RFx execution, supplier evaluation, contract coordination and project closure
• Experience in supporting or executing tenders such as RFI, RFP, RFQ, spot buy, single source or renewal activities
• Exposure to indirect procurement categories; experience in Professional Services, BPO, Consulting, Personnel Services, Audit or Tax services will be an advantage
• Basic understanding of commercial negotiations, supplier communication, proposal analysis and contract documentation
• Ability to manage multiple sourcing requests, follow defined processes, maintain accurate documentation and meet agreed timelines
• Good analytical skills with the ability to prepare comparisons, summarize supplier responses and highlight key commercial points
• Strong interpersonal and communication skills with a customer-service mindset and ability to coordinate across multiple stakeholders
• Good written and verbal English communication skills
• Proficiency in Microsoft Office, especially Excel, PowerPoint, Word and Outlook.