Onboarding Executive

Nxtwave Disruptive Technologies; Hyderabad; On-site; INR 1,080,000 - 1,320,000; Full time

Job summary

NxtWave is a leading ed-tech company in India seeking an Onboarding Executive who will own the end-to-end journey for every new joiner, from HR rounds to Day‑1 induction and 30/60/90-day settling in. You will work across HR Operations, Leadership, L&D, Facilities, Asset Management, and external vendors to ensure a smooth start for all hires.

The role requires hands-on execution, strong English communication, and ability to manage 50+ onboardings per month with careful documentation and

Qualifications

• 1+ years of in-house onboarding experience.
• Experience negotiating candidate salaries, including offers up to ~12 LPA.
• Track record of handling 50+ onboardings per month.
• Clear, professional English communication (verbal and written).
• Experience coordinating multiple internal and external stakeholders (Asset, Facilities, BGV vendors, accommodation vendors).
• Stable employment history; no stint shorter than 8 months.
• Personal laptop required.

Responsibilities

• Own the end-to-end onboarding journey for new joiners, coordinating across HR Ops, Leadership, L&D, Facilities, Asset Management and external vendors.
• Negotiate salary within the approved CTC band and release offer letters with stakeholders.
• Coordinate induction, Day-1 experience, and 30/60/90-day transitions.
• Manage vendor relations, background verification and accommodation arrangements for joiners.

Skills

Ownership

Negotiation

Stakeholder coordination

Attention to detail

Confidentiality

Vendor management

Time management

Job description

About NxtWave

NxtWave is one of India's fastest-growing ed-tech companies, founded by IIT alumni with a mission to close the gap between academia and industry. Through its Continuous Career Building Programs (CCBP 4.0), NxtWave trains learners regardless of educational background — in in-demand 4.0 technologies such as Full-Stack Development, Data Analytics, AI/ML, and Cybersecurity, and supports them into high-paying tech careers through hands‑on projects and placement assistance. NxtWave has built one of India's largest tech‑learner communities, spanning thousands of colleges and states across the country.

Role Summary

The Onboarding Executive owns the complete journey of every new joiner at NxtWave — from the HR round and offer release, through Day-1 induction, to the 30/60/90-day settling-in period. This is a hands‑on, execution‑first role: the person in this seat personally drives every step of the process, coordinating across HR Operations, Leadership, L&D, Facilities, Asset Management, and external vendors to ensure every joiner has a smooth, well-supported start.

Key Responsibilities

Pre-Offer & Documentation

• Conduct HR rounds — verify payslips, bank statements, offer letters, and appraisal letters
• Negotiate salary with candidates within the company-approved CTC band
• Collect Aadhar, PAN, and other required documents to enable offer letter release
• Verify resignation acceptance emails and relieving letters

Offer Release & Stakeholder Coordination

• Coordinate with HR Operations to process and release offer letters
• Coordinate with Directors to obtain timely sign-off on offer letters

Induction & Day-1 Experience

• Coordinate with the L&D team and Facilities team for induction arrangements
• Coordinate with the Asset team to ensure equipment is delivered on time
• Send induction communication, receive candidates on Day 1, and hand them over to their reporting managers

Vendor & Compliance Management

• Coordinate with the external background verification (BGV) vendor and ensure BGV reports are handled with strict confidentiality
• Coordinate with accommodation vendors to ensure outstation joiners are settled before arrival

Post-Joining Experience

• Run structured 30/60/90-day pulse feedback with new joiners and drive closure on any issues raised
• Own the overall onboarding experience for every stakeholder involved — candidates, HR Operations, Directors, managers, and vendors alike

Required Qualifications & Experience

• 1+ years of in-house (not agency-side) employee onboarding experience
• Demonstrated experience personally negotiating candidate salaries, including offers up to approximately 12 LPA
• A track record of independently handling 50+ onboardings/joiners per month
• Clear, professional English communication skills — verbal and written
• Experience coordinating multiple internal and external stakeholders (Asset, Facilities, BGV vendors, accommodation vendors)
• Stable employment history, with no stint shorter than 8 months
• Personal laptop required

Preferred Qualifications

• End-to-end recruitment experience
• Operations or payment-coordination exposure
• Experience independently running employee inductions and 30/60/90-day feedback assessments

Key Skills & Competencies

• Ownership and hands‑on execution
• Negotiation and stakeholder influence
• Attention to detail and documentation accuracy
• Confidentiality and sound judgment with sensitive data
• Vendor management and follow-through
• Time management across high transaction volumes
• Candidate-first, service‑oriented mindset

What NxtWave Offers

A fast-paced, high‑ownership environment at one of India's leading ed-tech companies, with direct exposure to leadership and cross‑functional teams, and the opportunity to shape the onboarding experience for a rapidly scaling organisation. Compensation and benefits will be discussed as per company policy and shared in the offer stage.

Working Days

6 days/week (Monday-Saturday)

Shift Timings

9:00 AM - 6:00 PM or 10:00 AM - 7:00 PM

Notice Period

Immediate to 15 days preferred