Office Manager

Pixel Image India Pvt Ltd; Pune District; On-site; INR 1,200,000 - 1,800,000; Full time

Benefits offered by this job

Senior role with ownership over studio

Competitive salary and benefits

Collaboration with UK head office

Job summary

Pixel, a dynamic software and content studio in Pune, seeks a senior Office Manager/Assistant Office Manager to bring structure, discipline, and smooth day-to-day operations to our Pune studio.

You will oversee the floor across 8 PODs, manage facilities and HK vendors, and coordinate with UK head office, HR, and production leads. This role requires senior presence, ownership, and a calm, non-micromanaging leadership style.

Qualifications

• 8–12+ years in office administration, facilities/operations management, or floor supervision in a mid-to-large organisation (100+ seats).
• Proven track record supervising floor-based teams (BPO/ITES, studio/production, or back-office).
• Experience managing housekeeping and facilities vendors and day-to-day office services.

Responsibilities

• Ensure floor discipline and punctuality across both floors by 9:30 AM.
• Walk the floor to confirm SOPs and checklists are followed and flag deviations.
• Supervise production staff without dictating creative/technical work.

Skills

Office administration

Facilities management

Floor supervision

Vendor management

Communication

Maturity & gravitas

Education

Graduate degree

Job description

Pixel is an international company that creates cutting edge software products and content for the property industry.

Job Description

Job Title: Office Manager / Assistant Office Manager

Location: Pune, Maharashtra, India

Reports to: Operations Manager

Working Mode: 5 Days in office (Full-Time)

Company Overview

We are a dynamic software and content creationcompany headquartered in Scotland, UK, with a talented development andproduction team based in Pune, India. We specialise in creating high-qualityArchitectural digital experiences and producing immersive visual content for UKresidential developers. Our Pune studio operates across two floors and around 8production PODs, each working collaboratively to deliver 3D visualisation, CGIrenders, and virtual tours. We foster a collaborative, international working environmentfocused on innovation, quality, and discipline.

Role Summary

We are looking for a senior, mature, andhigh-ownership Office Manager / Assistant Office Manager to bring structure,discipline, and smooth day-to-day operations to our Pune studio. This personwill oversee the studio floor across all 8 production PODs on both floors —ensuring punctuality, process adherence, and a professional, disciplinedworking environment — without micromanaging the creative or technical workowned by POD Facilitators and production leads. Beyond the floor, this personwill also manage office infrastructure, the housekeeping (HK) agency, and otherfacility vendors, acting as the calm, dependable backbone of daily studiooperations.

Key Responsibilities

• Floor Discipline &Punctuality: Ensure all employees areseated and beginning work punctually at 9:30 AM sharp across both floors,addressing lapses directly, firmly, and respectfully as they arise.
  
• Process & ChecklistAdherence: Walk the floor regularlyacross all 8 PODs to confirm production teams are following defined processes,SOPs, and checklists, flagging any deviations to the relevant POD Facilitatoror HR.
  
• Staff Supervision(3D Production): Oversee general workplaceconduct, professionalism, and floor etiquette across production staff, whilestaying clear of creative or technical production decisions, which remain ownedby POD Facilitators.
  
• Two-Floor Coordination: Maintain a consistent, visible presence across bothfloors so that standards, cleanliness, and operational rhythm remain uniformstudio-wide, not concentrated on one floor.
  
• Office InfrastructureManagement: Oversee the upkeep ofworkstations, furniture, seating plans, meeting rooms, and general officefacilities, coordinating repairs and maintenance promptly so production isnever disrupted.
  
• Housekeeping (HK) AgencyManagement: Manage the relationship withthe outsourced housekeeping agency — staffing levels, daily quality checks,schedules, and quick resolution of any lapses in upkeep.
  
• Vendor & FacilitiesCoordination: Liaise with otherthird-party vendors — security, pantry/cafeteria, courier, AMC providers, andsimilar — to ensure office operations run without interruption.
  
• Admin & ComplianceSupport: Support HR and Operationswith day-to-day administrative tasks such as visitor management, accesscontrol, asset movement, and ID card issuance.
  
• Escalation & Reporting: Maintain a simple, consistent log of floordiscipline issues, facility issues, and vendor performance, escalatingrecurring or serious matters to the Operations Manager or Directors.
  
• Culture & Tone Setting: Act as a calm, senior, approachable authority figureon the floor — someone employees respect rather than fear — reinforcing studioculture and the P.I.X.E.L values in everyday conduct.
  

Requirements

• Experience: 8–12+ years in office administration,facilities/operations management, or floor supervision within a mid-to-largeorganisation, ideally a 100+ seat setup.
  
• Floor SupervisionBackground: Demonstrated experiencesupervising floor-based teams — whether in a BPO/ITES environment,studio/production floor, back-office operations, or similar — even if not amanufacturing shop floor.
  
• Vendor & FacilitiesManagement: Proven track record managinghousekeeping agencies, security vendors, and day-to-day office facilitiesend-to-end.
  
• Maturity & Gravitas: Senior enough in experience and presence to commandnatural respect on the floor without needing to raise their voice ormicromanage.
  
• Communication: A firm, clear, and calm communicator, comfortablehaving direct conversations about discipline and standards without creatingfriction.
  

Education

• Education: Graduate in any discipline; additional certificationin facilities or office management is an advantage.
  

Personal Attributes

• Calm Authority: Naturally commands respect through presence andconsistency, not through control or force.
  
• Non-Micromanager: Trusts production teams to own their technical work;focuses on discipline, process adherence, and environment rather than the 'how'of production.
  
• Structured &Process-Oriented: Believes in checklists,SOPs, and consistency as the foundation of a well-run floor.
  
• Approachable but Firm: Employees should feel they can approach this persondirectly, while also knowing that standards are non-negotiable.
  
• High Ownership: Treats the smooth running of the office and floor aspersonally owned, not just a checklist of duties.
  

What We Offer

• A senior, high-visibilityrole with real ownership over studio operations and floor discipline.
• The opportunity to shape theworking culture and daily rhythm of a fast-growing creative studio.
• The chance to work closelywith leadership, HR, and production heads across both the Pune studio and UKhead office.
• A competitive salary andbenefits package, reflective of the seniority this role carries.