Executive Assistant Manager

Amtech Software; Bengaluru; On-site; INR 600,000 - 800,000; Full time

Job summary

Amtech Software in Bengaluru is seeking an organized and proactive professional for an office management role. This position blends executive support with employee engagement to ensure a smooth operational flow in a full-time, work-from-office environment.

The ideal candidate will have 4-7 years of experience in office management, excellent communication skills, and a high level of attention to detail, ensuring effective coordination among teams and stakeholders.

Qualifications

• 4-7 years of experience in Office Management / Executive Assistant / Workplace Operations.
• Strong organizational and multitasking skills.
• High level of ownership and attention to detail.
• Excellent communication and stakeholder management skills.
• Ability to handle ambiguity and work in a fast-paced environment.
• Comfortable working from office and managing on-ground operations.

Responsibilities

• Provide end-to-end support to senior leadership.
• Manage complex scheduling across stakeholders and time zones.
• Ensure smooth day-to-day office operations in a hybrid setup.
• Plan and execute office engagement initiatives.
• Act as a bridge between leadership, teams, and external stakeholders.

Skills

Organizational skills

Multitasking

Communication skills

Stakeholder management

Attention to detail

Ability to handle ambiguity

Job description

Vista Equity Partners is a leading global investment firm focused exclusively on enterprise software, data, and technology-enabled businesses. With over $100B in assets under management and a portfolio of 90+ software product companies worldwide, Vista accelerates growth through operational excellence, shared expertise, and long-term partnership. In India, Vista’s presence continues to expand with 45+ portfolio companies employing more than 17,000 professionals across technology, product, customer success, and operations — reinforcing India’s strategic role as a hub of innovation and talent within the Vista ecosystem.

Through its Agentic AI Factory, Vista is embedding Generative AI across its global portfolio — enabling companies to integrate intelligent, responsible AI into products, operations, and decision-making. This initiative is strengthened through portfolio-wide learning programs, leadership workshops, and AI hackathons that foster innovation, build fluency, and accelerate practical AI adoption across teams.

About Amtech

Amtech is a leading provider of enterprise software solutions for the packaging, printing, and manufacturing industries. Our integrated systems streamline order management, production planning, scheduling, inventory, and business analytics — empowering customers to drive efficiency, reduce costs, and improve operational performance. With a strong commitment to innovation and customer success, Amtech delivers reliable technology backed by deep industry expertise.

With Vista’s investment and strategic guidance, we combine the agility of a growing technology organization with the scale, stability, and career mobility of a global software ecosystem.

Role Description

We’re looking for someone who enjoys being at the center of things—keeping the office running smoothly, enabling leaders to focus on what matters most, and creating a workplace where people feel engaged and supported.

This role blends office management, executive support, and employee engagement, making it ideal for someone who is organized, proactive, and people-oriented.

This is a full-time, work-from-office role, and requires flexibility in working hours based on business and leadership needs.

Key Responsibilities

1. Executive Support (Primary Focus)

• Provide end-to-end support to senior leadership (calendar, meetings, travel, priorities)
• Manage complex scheduling across stakeholders and time zones
• Prepare agendas, track action items, and ensure follow-ups
• Handle confidential information with discretion and professionalism

2. Office Operations & Administration

• Ensure smooth day-to-day office operations in a hybrid (WFO) setup
• Manage vendors (facilities, housekeeping, IT, supplies, etc.)
• Oversee office budgets, procurement, and inventory
• Coordinate with internal teams for infrastructure and workplace needs
• Maintain a safe, well-functioning, and welcoming office environment

3. Employee Experience & Engagement

• Plan and execute office engagement initiatives (events, celebrations, team activities)
• Drive in-office experience to make WFO meaningful and enjoyable
• Support onboarding experience for new hires
• Partner with HR to create a positive workplace culture

4. Coordination & Stakeholder Management

• Act as a bridge between leadership, teams, and external stakeholders
• Support cross-functional coordination for key initiatives
• Ensure smooth communication and execution across teams

Skills & Qualifications

• 4-7 years of experience in Office Management / Executive Assistant / Workplace Operations
• Strong organizational and multitasking skills
• High level of ownership and attention to detail
• Excellent communication and stakeholder management skills
• Ability to handle ambiguity and work in a fast-paced environment
• Comfortable working from office and managing on-ground operations

Why Join Amtech

At Amtech, you will drive meaningful financial impact in a growing enterprise software organization while benefiting from Vista’s world‑class ecosystem. You’ll collaborate with talented peers, leverage cross‑portfolio learning programs, and help shape the future of Amtech’s financial operations and systems. Build your career with Amtech — backed by the strength, scale, and innovation culture of Vista.