Office Administrator

The Associated Press; Dadri; On-site; INR 300,000 - 600,000; Full time

Job summary

The Associated Press seeks an office administrator for its global production hub in Noida, India. This in-office role, five days a week, helps maintain the smooth operation of the office and supports scheduling for colleagues across locations.

A proactive self-starter with strong English communication is essential. You will handle tasks from booking hotels and processing invoices to coordinating with vendors and ensuring timely payments.

Qualifications

• At least two years of office experience as an administrator, executive assistant or another function working in support of a team
• Knowledge of the Microsoft suite of products including Outlook, Excel and Word
• Exceptional attention to detail with strong organizational and communication skills
• Ability to be assigned work and take it to completion
• Exceptional spoken and written English

Responsibilities

• Assist in scheduling video producers and photo editors in Noida
• Coordinate with landlords, transport vendors and service providers
• Book hotels for visiting colleagues and manage travel arrangements
• Process invoices and supporting payments
• Ensure smooth running of the Noida office and support editorial operations

Skills

Coordination

English communication

Time management

Team support

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

The Associated Press is an independent global news organization dedicated to factual reporting. Founded in 1846, AP today remains the most trusted source of fast, accurate, unbiased news in all formats and the essential provider of the technology and services vital to the news business. More than half the world's population sees AP journalism every day.

The Associated Press seeks an office administrator for its global production hub in Noida, India. The production hub will soon employ almost 100 video producers and photo editors working as part of a global team dealing with our award-winning daily output of news photography and video. The administrator role is an in-office job in our newly opened newsroom, five days a week, and will help maintain both the smooth operation of the office and help with the scheduling of colleagues working there. Other tasks and duties will be assigned as needed.

The role

We are looking for a self-starter to be an enthusiastic and proactive member of the team, who is not afraid to jump in, and also knows when to ask questions and seek clarification. This will be a varied position with no two days being the same. We expect you to ensure the smooth running of our Noida office; to work with colleagues both in India and elsewhere; to deal with outside vendors, such as our landlord or transportation company to ensure they have all the information they need, or to ensure they are paid; to take on assigned work as needed, from booking hotels for visiting colleagues, processing invoices, or helping ensure the smooth running of our operation. A critical aspect of this role will be assisting in the scheduling of our video producers and photo editors in Noida.

Who You Are

You are an experienced coordinator or organizer. You are a great communicator in both spoken and written English, and have mastery of spreadsheets and calendars, time management and handling payments. You will be at ease speaking with representatives of outside companies as much as you are dealing with colleagues. You will also be able to handle detailed tasks such as booking taxis, tracking transport for multiple colleagues on a daily basis, or organizing schedules. This is not a management role, but it is a role in a global news organization where the pace of work is fast, and the issues we handle are global. We need someone who can jump in to support the work of our team in Noida wherever it is needed so they can focus on editorial work.

Required

• At least two years of office experience as an administrator, executive assistant or another function working in support of a team
• Knowledge of the Microsoft suite of products including Outlook, Excel and Word
• Exceptional attention to detail with strong organizational and communication skills
• Ability to be assigned work and take it to completion
• Exceptional spoken and written English

Please note, this is an administrative role only, and not suitable for those seeking a career in journalism. However, we strongly encourage an interest in the news and world affairs.

AP seeks to build an inclusive organization grounded in respect for differences. We support all aspects of diversity and provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, marital status, national origin, age, sexual orientation, gender identity, disability, status as a veteran, or other characteristic protected by law.