Office Admin Specialist

LRN

Mumbai

On-site

INR 800,000 - 1,200,000

Full time

14 days+

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Benefits offered by this job

Medical benefits

PTO & holidays

Competitive salary

Job summary

LRN is seeking an Office Admin Specialist in Mumbai to oversee day-to-day administration and facilities operations for the India office. You will ensure a safe, efficient workplace by coordinating vendors, maintenance, transportation, compliance, and employee support.

As a key operations contact, you will drive improvements to enhance the employee experience and partner with People & Culture on workplace initiatives, events, and program logistics.

Qualifications

Bachelor's degree in business administration or related discipline.
Strong organizational and problem-solving abilities.
Proficient in MS Office and administration systems.

Responsibilities

Oversee daily office administration and facilities operations.
Manage housekeeping, pantry services, maintenance, and office supplies.
Identify workplace improvements to boost efficiency and employee experience.
Coordinate with vendors, contracts, and AMCs.
Support budgets and expenses reporting.

Skills

Organizational skills

Problem-solving

Stakeholder management

MS Office

Administration systems

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Administration software

Job description

LRN is the world's leading dedicated ethics and compliance SaaS company, helping more than30 million peopleevery year navigate complex regional and global regulatory environments and build ethical, responsible cultures. With over 3,000 clients across the US, EMEA, APAC, and Latin America—including some of the world's most respected and successfulbrands,we'reproud to be the long-term partner trusted to reduce organizational risk and drive principled performance.

Named one of Inc Magazine's 5000 Fastest-Growing Companies, LRN is redefining how organizations turn values into action. Ourstate-of-the-artplatform combines intuitive design, mobile accessibility, robust analytics, and industry benchmarking—enabling organizations to create, manage, deliver, and audit ethics and compliance programs with confidence. Backed by a unique blend of technology, education, and expert advisement, LRN helps companies turn their values into real-world behaviors and leadership practices that deliver lasting competitiveadvantage.

About the role:

The Office Admin Specialist is responsible for overseeing day-to-day administration and facilities operations for the India office. The role ensures a safe, efficient, and well-maintained workplace by managing vendors, facilities, transportation services, compliance activities, office infrastructure, and employee support. The role serves as a key point of contact for workplace operations and drives continuous improvements to enhance the employee experience.

Position: Office Admin Specialist

Location: Mumbai, India

About LRN:

About the role:

Requirements

What you'll do:

Administration & Facilities Management:

Oversee daily office administration and facilities operations.
Ensure office infrastructure, assets, equipment, and workplace services are maintained effectively.
Manage housekeeping,pantryservices, maintenance activities, and office supplies.
Identify and implement workplace improvements to enhance operational efficiency and employee experience.

Procurement & Vendor Management:

Manage procurement of office supplies, equipment, services, and workplace-related purchases.
Manage vendor relationships, contracts, and Annual Maintenance Contracts (AMCs).
Monitor vendor performance and ensure agreed service levels are met.
Review invoices and coordinate timely processing of vendor payments.
Identify opportunities for cost optimization and operational efficiencies.

Budget Management:

Support the development and management of the administration and facilities budget.
Track expenses, maintain records, and provide budget utilization reports.
Ensure administration expenses are managed effectively and within approved budgets.

Transportation & Employee Support:

Manage employee transportation services and office vehicle operations.
Address administration and facilities-related employee queries and concerns.
Partner with People & Culture to support employee engagement activities and workplace initiatives.
Coordinate with internal stakeholders to support business and workplace needs.

Compliance & Workplace Safety:

Maintain office licenses, permits, lease documentation, and compliance records.
Ensure adherence to workplace safety standards and regulatory requirements.
Support audits and compliance reviews related to office operations.
Oversee office security, CCTV systems, and access management.

Employee Engagement & Workplace Experience:

Partner with People & Culture to support employee engagement activities, office events, and cultural initiatives.
Coordinate logistics for town halls, celebrations, wellness activities, and employee programs.
Gather employee feedback and recommend workplace enhancements.
Act as a key point of contact for administration and workplace-related employee support.

What we're looking for:

Bachelor's degree in business administration or a related discipline.
7- 10years of experience in office administration, facilities management, or workplace operations.
Strong experience in vendor management, contract administration, and facility operations.
Knowledge of workplace compliance and safety requirements.
Strong organizational, problem-solving, and stakeholder management skills.
Proficiency in Microsoft Office and administration systems.

Benefits