Novargi India: Front Office & Administration Executive - Gurgaon Office

NOVARGI; Gurugram District; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

NOVARGI INDUSTRIES in Gurgaon, India seeks a General Administration Specialist to support management with broad admin duties in a multinational environment.

The role requires a Master\'s or Bachelor\'s in Business Administration, 10+ years experience in general admin, and strong English; you will coordinate across departments, manage travel and visas, and ensure compliance.

Qualifications

• Master or Bachelor's Degree in Business Administration.
• Minimum 10 years of experience in similar functions.
• Expertise in Administrative General management including accounting, HR, and international relations.

Responsibilities

• General support to CEO in administrative and organizational tasks.
• Oversee HR administration and international relations activities.
• Manage travel, visas, and mobility for staff.
• Handle filing, correspondence with clients, suppliers, and authorities.
• Coordinate accounting-related transactions.
• Support departments (Commercial, Engineering, Projects) with admin tasks.
• Manage switchboard and communications.
• Oversee HSE matters.
• Maintain up-to-date legal and admin documentation.
• Travel internationally as required.

Skills

Communication

Coordination

Teamwork

Initiative

Creativity

Proactivity

Professional English

Education

Bachelor's or Master in Business Administration

Tools

Microsoft Office

ERP

Job description

NOVARGI INDUSTRIES is globally recognized for its expertise in process equipment design. Our proven engineering and project management capabilities have established us as experts in thermal and process engineering since our beginnings in early 2004. With hundreds of solutions delivered worldwide and a strong commitment to our clients and partners, our teams have demonstrated unparalleled technical expertise across a wide range of applications.

NOVARGI supports its partners throughout the entire lifecycle of thermal and process equipment in the Oil, Gas, Petrochemical, Power, and Industrial sectors. The global experience gained from previous projects, together with the proximity of our local offices and an extensive network of local partners, enables us to better serve our clients by delivering quality products, excellent service, and competitiveness at the same time.

As part of our growth, we are currently seeking a General Administration Specialist to join our Gurgaon office.

About The Role

General Administration Specialist will be in charge of general assistance and support to the Management of the Company.

Key Responsabilities

• General support to the CEO of the Company in administrative and organizational tasks.
• General management of activities related with Human resources management.
• Carry out activities related with Travels and mobility of the people of the Company, such as: Management of VISA permits, Travels management and others.
• Carry out administrative activities of filing, control and preparation of correspondence with Clients, Suppliers, local administrative entities.
• Carry out activities of coordination related to the accounting transactions of the company's operations.
• Support to the different departments of the company (Commercial, Engineering and Projects management) in administrative tasks related to their specific activities.
• General management of the telephone calls through the telephone switchboard.
• General management of HSE Company matters.
• To keep updated all the legal and administrative documentation to be available whenever is required.
• All these activities will be in the context of Indian and International relations.
• To travel internationally when and as required.

About Your profile

• Master or Bachelor´s Degree in Business Administration.
• Minimum 10 years experience in similar functions.
• Expertise in Administrative General management in activities such as accountancy, HHRR, international relations between Companies, other administrative activities of support to other departments (Commercial, Procurements, …).
• Team work capacities.
• Very good skills in administrative software tools such as Microsoft administrative tools, ERP, and others.
• Very good communication and coordination skills to be applied with both internally with other Company departments and centers (headquarters, …) and externally with Clients, Suppliers, local administration, and others.
• Initiative, creativity, prudence and proactivity
• Professional English level.