Meeting Planner

travelhrportal; Hyderabad; On-site; INR 600,000 - 900,000; Full time

Benefits offered by this job

Health benefits

Retirement plans

Parental leave

Adoption assistance

Wellbeing resources

Travel perks

Learning & development

Job summary

Amex GBT in Hyderabad, India is seeking an Event Planner to work with clients to understand and deliver on meeting program goals, from contract execution to final billing, while providing unparalleled levels of customer service across travel programs.

You will lead program logistics, research and coordinate vendor relationships, manage budgets, registrations, venue operations, and post-event debriefs, with travel up to 25% internationally and domestically.

Qualifications

• Min 2 yrs of experience in Meetings & Events.
• Strong project management and client management skills.
• Experience working within budgets.
• Excellent written and verbal communication.
• Willingness to travel up to 25% internationally and domestically.
• Must be local to Hyderabad, India.

Responsibilities

• Lead coordinating and implementing program logistics to achieve impact.
• Conduct research and coordinate relationships with vendors, selecting high-quality vendors.
• Ensure supplier contracts protect both Amex GBT and client.
• Lead program costs, review invoices, and handle client payments as defined.
• Determine program needs for online registration and assist attendees with registration.
• Handle logistics with venue staff and coordinate vendor performance.
• Conduct program debrief with client and provide post-event briefing report.
• Develop and maintain knowledge of technology solutions (Cvent).

Skills

Event planning

Project management

Vendor management

Budgeting

Client management

Communication

Job description

Amex GBT is a place where colleagues find inspiration in travel as a force for good and - through their work - can make an impact on our industry. We're here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.

As an Event Planner, you'll work closely with clients to understand and deliver on their meeting program goals. Working closely with your team, you'll lead program planning from contract execution to final billing, while providing unparalleled levels of customer service on all travel programs.

What You’ll Do

• Lead coordinating and implementing program logistics to achieve impact
• Conduct research and coordinate relationships with vendors, making use of preferred relationships to ensure the selection of high-quality vendors
• Ensure supplier contracts are legally protective of both Amex GBT and client
• Lead program costs, identify cost savings strategies, review all invoices and report them to a reconciliation specialist to ensure accurate charges, and handle client's payment requirements as defined per program or account
• Determine program needs for on-line registration and assist event owners with communication to attendees, ensuring a user-friendly registration site that captures all vital data
• Handle logistics with venue staff, coordinate vendor performance, and act as a resource for event staff
• Conduct program debrief with client and provide full briefing report post event
• Develop service recovery plans for events and ensure improvement goals are achieved or exceeded
• Develop and maintain knowledge of technology and/or software solutions (Cvent)

What We’re Looking For

• Min 2 yrs of experience in Meetings & Events
• Passionate about project management, meetings management and client management experience
• Experience working within budgets
• Strong prioritization skills
• Excellent written and verbal communication skills
• Flexibility to travel internationally and domestically up to 25% of the time
• Must be local to Hyderabad, India

Location

Hyderabad, India

The #TeamGBT Experience

Work and life: Find your happy medium at Amex GBT.

Flexible benefits are tailored to each country and start the day you do.

• health and welfare insurance plans
• retirement programs
• parental leave
• adoption assistance
• wellbeing resources to support you and your immediate family
• Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.
• Develop the skills you want when the time is right for you, with access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.

We strive to champion Inclusion in every aspect of our business at Amex GBT. You can connect with colleagues through our global INclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.

A ll applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.

Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities.

Please let your recruiter know if you need an accommodation at any point during the hiring process.

For details regarding how we protect your data, please consult the Amex GBT Recruitment Privacy Statement.