Material Management Vendor Management Expert-Fixed Term

ICF Consulting; New Delhi; On-site; INR 1,500,000 - 2,100,000; Full time

Job summary

ICF Consulting seeks an experienced professional to oversee end-to-end procurement, materials governance and vendor performance for renewable energy scheme implementation. The role emphasizes ALMM, DCR and BIS compliance, digital asset traceability, and monitoring of warranties and SLAs.

Based in New Delhi, the candidate will travel to client sites as required and support KPIs, risk management and contract governance within a fixed-term 3-year assignment.

Qualifications

• Bachelor's degree in Engineering or equivalent with relevant management qualification.
• Minimum 5 years of procurement, materials management, warehousing or supply-chain experience, preferably in large projects.

Responsibilities

• Audit installation quality and compliance with ALMM, DCR and BIS.
• Verify portal registration and tagging of assets for traceability.
• Ensure equipment and configurations match sanctioned site plans.
• Reconcile quantities, utilisation and installations.
• Review FAT protocols, material test certificates and storage arrangements.
• Assess insurance, commissioning and O&M spare-part needs.
• Evaluate vendor eligibility for empanelment and participation.
• Develop KPI scorecards for vendor performance and SLA adherence.
• Monitor warranty replacements and require RCA for failures.
• Manage complaint workflows and turnaround on replacements.
• Support milestone-linked performance, penalties and payments.

Skills

ALMM compliance

DCR compliance

BIS compliance

Materials tracking

Vendor evaluation

Warranty monitoring

SLA monitoring

Grievance handling

Inventory governance

Contract management

Education

Bachelor's degree in Engineering (Production or Industrial)

MBA or related PGDM

Masters in SCM/Materials/Operations

Tools

Portal registration systems

Audit & test protocols

Job description

Job Description

Description

POSITION SUMMARY

Provide end-to-end oversight of materials, installation quality, inventory governance, vendor empanelment and performance for renewable energy scheme implementation. The role focuses on compliance with technical and domestic-content requirements, digital asset traceability, physical verification, warranty and SLA monitoring, and vendor performance improvement.

Assignment

Programme Management Unit for Renewable Energy Schemes

Deployment

Fixed Term Contract(3years), client-site deployment with field travel as required

KEY RESPONSIBILITIES

• Audit installation quality and compliance with ALMM, DCR and BIS requirements.
• Verify portal registration and tagging of modules, motors, controllers and other scheme assets to strengthen traceability and prevent component swapping.
• Confirm that delivered equipment, pump drives and PV capacities match sanctioned site configurations.
• Reconcile approved supply quantities, material utilisation and physical installations.
• Review Factory Acceptance Test protocols, material test certificates, handling, storage and decentralized warehousing arrangements.
• Review insurance, commissioning and O&M spare-part requirements and monitor availability of mandatory spares.
• Evaluate vendor capabilities and eligibility compliance for empanelment and continued participation.
• Develop KPI scorecards to monitor vendor quality, technical responsiveness, defect rates, timelines, warranty commitments and CMC/SLAs.
• Monitor warranty replacements and require Root Cause Analysis for equipment failures.
• Manage vendor and beneficiary complaint workflows and track issue closure and replacement turnaround.
• Support transparent milestone-linked performance, penalty and payment-clearance inputs within delegated authority.

MINIMUM QUALIFICATIONS AND EXPERIENCE

Education

Bachelors degree in Engineering (Production or Industrial Engineering), Business Administration, Commerce or Supply Chain Management with a postgraduate diploma in management; or a Masters degree/2-year postgraduate diploma in Supply Chain Management, Materials Management, Operations Management, Contract Management, or an MBA.

Experience

Minimum 5 years of relevant experience in procurement, materials management, warehousing, inventory governance, vendor administration, contract management or supply-chain operations, preferably involving large power or infrastructure projects.

KEY COMPETENCIES

• ALMM, DCR and BIS compliance awareness
• Materials, inventory and asset tracking
• Vendor evaluation and performance scorecards
• Warranty, failure analysis and SLA monitoring
• Grievance handling and supply-chain coordination

WORKING RELATIONSHIPS AND DELIVERY EXPECTATIONS

• Work closely with Client, internal PMU colleagues and relevant state, utility, financial, vendor or technology stakeholders.
• Maintain role-specific work plans, action trackers, deliverable calendars and supporting records.
• Produce clear, accurate and decision-ready outputs within agreed timelines and quality standards.
• Handle programme, beneficiary, financial, portal and stakeholder information confidentially and follow approved access and information-security requirements.
• Undertake field travel and support urgent programme reviews when required by the assignment.

Please note that this role will be offered contingent upon winning the bid

Working at ICF

ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

Candidate AI Usage Policy

At ICF, we are committed to ensuring a fair and equitable interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process.

However, we understand that some candidates may require accommodations that involve the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance at [e-mail]. We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.

New Delhi Client Office (II88)