Manager – Space Planning

Jobtailor; Bengaluru; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Jobtailor in Bengaluru, India seeks an experienced Space Planner to align real estate strategy with business goals across the region. You will manage space planning initiatives, create scenarios for portfolio expansion or contraction, and present insights to senior leadership.

The role requires 7+ years in space planning, strong data analysis, and proficiency with CAFM systems such as Serraview. You will collaborate with cross-functional teams and use Google and Microsoft tools to deliver

Qualifications

• 7+ years of experience in Space & Occupancy Planning or Workplace Services.
• Strong written and presentation communication skills.
• Expert data analysis skills to tell a data-driven story.
• Experience in fast-paced tech sector preferred.
• Proven track record of delivering exceptional customer experiences.
• Experience working with cross-functional teams and influencing consensus.
• Familiarity with CAFM systems; Serraview preferred.
• Proficient in Google Suite and Microsoft Office; Tableau and Slack preferred.

Responsibilities

• Serve as Space Planning point of contact for the India region and oversee space planning activities.
• Develop and recommend scenario plans for portfolio expansion and contraction.
• Coordinate with stakeholders and gather requirements for occupancy needs.
• Analyze attendance and utilization data to inform space strategy.
• Manage space planning escalations with Workplace Services and partners.
• Create executive-level presentations including stacking plans and data visualizations.
• Collaborate with Global Space Strategy to align reporting and processes.
• Support regional space strategy and mid-range site plans (2–3 years).
• Produce regional occupancy metrics, trends, and forecasts for stakeholders.
• Deliver campus/building stack and migration plans quarterly or as needed.
• Conduct post-restack analysis to drive improvements and customer experience.
• Maintain occupancy data in CAFM platforms.

Skills

Space & Occupancy Planning

Data analysis

Communication skills

Cross-functional collaboration

Google Workspace

Microsoft Office

Tableau

Slack

CAFM systems

Tools

Serraview

Job description

Responsibilities

• Serve as a Space Planning point of contact for the India region and oversee space planning activities to align real estate strategy with business unit goals and objectives.
• Develop and recommend scenario plans to support the expansion and contraction of the portfolio in alignment with the needs of the business at the site level including new office builds, restacks, refreshes, migration plans and alternative workplace solutions.
• Facilitate business engagement across all levels of management, gather client requirements and provide space planning solutions to meet business unit day-to-day occupancy needs.
• Analyze attendance and utilization data to support and inform space strategy and occupancy planning across the India region and at the building and floor level.
• Manage space planning related escalations while partnering with Workplace Services and REWS Business Partners to deliver solutions and communicate to key stakeholders.
• Create executive level presentations including blocking and stacking plans, data analysis and visualization, hybrid work solutions and space programming concepts for key stakeholders and REWS senior leadership.
• Collaborate with Global Space Strategy and Planning Regional Leads to deliver global initiatives supporting alignment of space planning processes, tools and reporting.
• Support the Regional Space Planning Lead in the development of space strategy recommendations to optimize the portfolio, enhance operational efficiency and cost‑effectiveness across the region.
• Produce and present consistent reporting for the region including key occupancy metrics, trends, space utilization, attendance, forecasted growth and regional portfolio performance to key stakeholders.
• Deliver campus/building stack, block and migration plans for all sites within the region on a quarterly basis or as needed.
• Conduct post‑restack and project analysis to enhance process improvements and deliver exceptional customer experiences.
• Maintain and ensure accurate occupancy data within the Computer‑Aided Facility Management (CAFM) platform.
• Oversee space and neighborhood allocations and establish desk sharing target ratios.
• Assist the Regional Space Planning Lead and REWS Strategy to develop and maintain headcount forecasts and translate business needs into strategic mid‑range (2‑3 years) site plans.
• Support REWS Strategy with supply and demand analysis at the site‑level for the region.
• Collect feedback on flexible and hybrid work and provide recommendations and solutions to meet business specific challenges.
• Oversee the implementation of space and occupancy pilots; document key learnings; partner with Workplace Innovation on future pilots and special projects to enhance the customer experience.
• Recommend, socialize and enforce space policies, standards and procedures.
• Support physical space and occupancy audits for the region.

Requirements

• 7+ years of experience in Space & Occupancy Planning or Workplace Services.
• Strong communication skills both written and with presentation development and delivery.
• Expert level data analysis skills with the ability to use data to tell a story.
• Experience working in a fast‑paced environment; technology sector experience is highly desired.
• Proven track record in delivering exceptional customer experiences and providing best‑in‑class customer service.
• Experience working with cross‑functional teams and ability to influence and arrive at consensus.
• Experience with CAFM management systems, Serraview is preferred.
• Proficient at using Google Suite and Microsoft Suite.
• Tableau and Slack experience is preferred.