Manager Payroll Administration

Weekday AI (YC W21); Mumbai; On-site; INR 1,500,000 - 2,500,000; Full time

Job summary

Weekday AI (YC W21) is seeking an experienced Manager – Payroll Administration in Mumbai/Ghansoli to lead end‑to‑end payroll for the organization. The role demands hands‑on SAP HR/HCM Payroll expertise and robust payroll controls to ensure accurate salary processing.

You will oversee statutory compliance, payroll accounting, and cross‑functional collaboration with HR, Finance, IT, and external consultants, driving timely salary disbursements and process improvements.

Qualifications

• 5+ years of experience in end-to-end payroll administration, including leadership responsibilities.
• Hands-on SAP HR/HCM Payroll experience, troubleshooting, and reporting.
• Strong knowledge of Indian payroll statutory compliance (PF, ESI, PT, TDS, gratuity, bonus).

Responsibilities

• Manage the complete payroll cycle with accurate calculations and timely disbursements.
• Validate inputs: attendance, leave, revisions, incentives, arrears, reimbursements, F&F settlements.
• Execute, simulate, validate, and release SAP payroll runs; resolve errors.

Skills

End-to-end payroll

Leadership / team management

Analytical & attention to detail

Stakeholder management

Regulatory compliance

Tools

SAP HR/HCM Payroll

SAP FI integration

Job description

Job Description:

This role is for one of the Weekdays clients

Salary range: Rs 1500000 - Rs 2500000 (ie INR 15-25 LPA)

Experience: 5+ yrs

Location: Ghansoli Mumbai

We are looking for an experienced Manager – Payroll Administration with strong hands‑on expertise in SAP HR/HCM Payroll, end‑to‑end payroll processing, statutory compliance, and payroll accounting. The ideal candidate will be responsible for managing accurate and timely payroll operations, ensuring compliance with Indian payroll regulations, and maintaining robust controls across payroll processes.

This role requires a combination of technical SAP payroll expertise, financial accuracy, team leadership, and cross‑functional coordination. The successful candidate must be capable of independently managing the complete payroll cycle, troubleshooting SAP payroll errors, and ensuring reliable payroll execution.

Key Responsibilities

• Manage the complete payroll cycle, ensuring accurate calculations and timely salary disbursements.
• Validate payroll inputs, including attendance, leave, salary revisions, incentives, arrears, reimbursements, and full and final settlements.
• Independently execute, simulate, validate, and release payroll runs in SAP HR/HCM Payroll, resolving errors and exceptions.
• Maintain employee master data, infotypes, wage types, payroll schemas, personnel calculation rules (PCRs), and payroll control records.
• Handle retroactive accounting, off‑cycle payroll, payroll corrections, and payroll-related reporting.
• Coordinate SAP payroll configuration changes, system enhancements, user acceptance testing (UAT), and technical troubleshooting.
• Ensure accurate payroll posting and integration with SAP FI/General Ledger.
• Ensure compliance with applicable Indian statutory requirements, including Provident Fund (PF), Employee State Insurance (ESI), professional tax, income tax/TDS, gratuity, and bonus.
• Manage statutory deductions, payments, returns, reconciliations, and employee tax documentation.
• Monitor regulatory changes and ensure their timely implementation in payroll processes.
• Reconcile payroll records with the General Ledger, bank payments, employee records, and payroll liabilities.
• Support month‑end and year‑end closing, payroll provisions, and financial reporting.
• Lead the payroll team, manage payroll calendars, enforce standard operating procedures, and strengthen internal controls.
• Prepare payroll MIS, salary cost reports, variance analysis, and management reports.
• Support internal and statutory audits by maintaining accurate payroll records and SAP reports.
• Coordinate with HR, Finance, IT, and external consultants to resolve payroll issues and improve operational efficiency.

What Makes You a Great Fit

• 5+ years of experience in end‑to‑end payroll administration, including experience in a managerial or team leadership capacity.
• Strong hands‑on expertise in SAP HR/HCM Payroll, including payroll execution, validation, troubleshooting, and reporting.
• Practical knowledge of SAP payroll configuration concepts, including wage types, schemas, PCRs, infotypes, and payroll control records.
• Experience handling retroactive accounting, off‑cycle payroll, payroll corrections, and payroll posting.
• Strong understanding of Indian payroll statutory compliance, labour regulations, taxation, PF, ESI, professional tax, and TDS.
• Experience with SAP FI integration, General Ledger reconciliation, payroll accounting, and financial reporting.
• Ability to independently manage the complete payroll cycle and resolve complex SAP payroll errors.
• Strong analytical, problem‑solving, and reconciliation skills, with exceptional attention to detail.
• Experience managing payroll teams, maintaining internal controls, and handling confidential employee information.
• Proficiency in payroll reporting, MIS preparation, variance analysis, and audit documentation.
• Excellent communication and stakeholder‑management skills, with the ability to collaborate effectively across HR, Finance, IT, and external partners.
• A proactive approach to process improvement, automation, system optimisation, and payroll accuracy.

Requirements: