Manager- Finance & Admin, New Delhi

Ground Zero; New Delhi; On-site; INR 10 - 12; Full time

Job summary

Ground Zero in New Delhi seeks a Manager- Finance & Admin (Governance, Compliance & Operations) to lead board governance, financial compliance and grant management. 5+ years of relevant non-profit experience required; salary ₹9.5–12 LPA, full-time, reporting to the Director.

You will manage regulatory filings, statutory audits and day-to-day administration, building scalable processes that ensure audit-readiness and strong oversight for funders and regulators.

Qualifications

• 5–7 years of experience across finance, compliance, governance and administration in the non-profit sector.
• Hands-on knowledge of Section 8 company governance and Companies Act, 2013 filings.
• Knowledge of non-profit tax and regulatory requirements: 12A/80G, CSR-1, TDS, and FCRA.
• Experience managing grants including budgeting and reporting.
• Proficiency with accounting software (Tally, Zoho Books) and strong spreadsheets.
• Graduate or postgraduate degree in commerce, finance, business administration, law or related field.
• Excellent written and verbal communication in English and Hindi.
• Ability to explain compliance to non-specialists and work independently in a small team.

Responsibilities

• Regulatory and tax compliance: renewals and forms (12A, 80G, CSR-1, TDS, GST).
• Oversee bookkeeping, monthly closes and payroll; manage cash flow.
• Grant management: budgeting, reporting, and funder communications.
• Board governance and company secretarial: minutes, filings, policies.
• Administration and operations: office contracts, procurement, vendors.

Skills

Leadership

Communication

Regulatory knowledge

Financial acumen

Audit readiness

Education

Graduate or postgraduate degree in commerce, finance, business administration, law or related field

Tools

Tally

Zoho Books

Job description

Role: Manager- Finance & Admin (Governance, Compliance & Operations), New Delhi
Experience: 5+ years
Salary: 9.5-12 LPA

About the role:

We are hiring one person to run the institutional backbone of the organisation: board governance, statutory and financial compliance, grant management and day-to-day administration. Based in New Delhi, full-time, reporting to the Director.

Why this role matters. As we grow, our credibility depends as much on how well we are run as on the quality of our research. This role keeps the organisation compliant, well-governed and audit-ready, so the research team can focus on its work. You will be the go-to person for the board, auditors, funders and regulators, and will build systems that scale with us.

Key responsibilities:

1.Regulatory and tax compliance

• Keep 12A and 80G registrations current, including renewals, and issue Form 10BE donor certificates and file Form 10BD.
• Manage CSR-1 registration and documentation for CSR-funded projects.
• Handle income tax filings for the organisation (ITR-7, audit report in Form 10B/10BB), TDS deductions, returns and certificates, and GST where applicable.
• If the organisation holds FCRA registration: maintain the designated FCRA account, utilisation records and quarterly and annual returns (FC-4), and track renewal timelines.
• Ensure compliance with labour laws: PF, ESI, professional tax, gratuity, POSH committee and annual report.
• Maintain a compliance calendar so no filing or renewal is missed.

2.Finance and accounts

• Oversee bookkeeping, monthly closes and bank reconciliations, working with an external accountant where needed.
• Prepare the annual budget with the Executive Director and track spend against it monthly.
• Run payroll, vendor payments and reimbursements, with clear approval workflows.
• Manage cash flow and fund accounting across restricted and unrestricted funds.
• Coordinate statutory and internal audits, and any funder or due-diligence audits.
• Prepare financial reports for management, the board and the annual report.

3.Grant Management

• Support proposal development with budgets, budget narratives and organisational documents.
• Review grant agreements for financial, reporting and compliance terms, and flag risks before signing.
• Track all grants: deliverables, reporting deadlines, spend against budget, and restrictions.
• Prepare or coordinate financial and narrative reports to funders, working with programme leads.
• Maintain funder due-diligence documentation and relationships on the operations side.

4.Board governance and company secretarial

• Plan and run board and general meetings: calendars, notices, agendas, board papers, minutes and resolutions under the Companies Act, 2013 and Secretarial Standards.
• Maintain statutory registers, the minute book and the record of directors' disclosures and interests.
• File annual and event-based returns with the Registrar of Companies (e.g. AOC-4, MGT-7/7A, DIR-3 KYC, changes in directors or registered office), working with the company secretary in practice.
• Help the board review and update governance policies: conflict of interest, whistleblower, POSH, data protection, delegation of authority.
• Keep board members briefed on compliance status and governance risks.

5. Administration, and operations

• Run office administration: lease, vendors, IT, insurance, assets and procurement.
• Manage contracts with consultants, research partners and service providers.
• Supervise any administrative or finance support staff or interns.

Who we are looking for:

Required

• 5-7 years of experience across finance, compliance, governance and administration, with at least part of it in the non-profit sector.
• Hands-on knowledge of Section 8 company governance and compliance under the Companies Act, 2013, including board processes and ROC filings.
• Working knowledge of non-profit tax and regulatory requirements: 12A/80G, CSR-1, TDS, and FCRA.
• Experience managing grants from institutional donors, foundations or CSR funders, including budgeting and financial reporting.
• Comfort with accounting software (e.g. Tally, Zoho Books) and strong spreadsheet skills.
• A graduate or postgraduate degree in commerce, finance, business administration, law or a related field.
• Clear written and verbal communication in English and Hindi, including with board members and funders
• Able to explain compliance requirements simply to colleagues who are not specialists.
• Comfortable working independently in a small team and doing hands-on work as well as oversight.

Preferred:

• Experience in a policy research, advocacy or think-tank organisation, ideally in law, justice or governance.
• A professional qualification such as CA (inter or final), CS, CMA or an MBA in finance.
• Experience setting up systems and policies in a small or growing organisation.

For any questions, ping us on WhatsApp chat: [phone]