Manager - Coal Sourcing & Logistics -

GMR Group; Angul; On-site; INR 1,400,000 - 2,400,000; Full time

Job summary

GMR Group is seeking a dynamic Head – Coal Sourcing & Logistics to drive coal procurement from domestic and imported sources while optimizing landed costs and ensuring timely delivery to power plants in Odisha. You will lead strategy, vendor negotiations, and cross-functional coordination with railways and port authorities.

The role requires extensive experience in coal procurement, contract management, and cost optimization, with strong liaisoning skills and team leadership across the coal

Qualifications

• Bachelor's degree in Mechanical Engineering is required.
• 10–15 years of experience in coal procurement, logistics and operations.
• Experience in procurement methods like RFQ/tender, e-auction, and contract management.

Responsibilities

• Formulate and execute coal procurement strategy from multiple sources.
• Coordinate with suppliers, railways, ports, and logistics for timely delivery.
• Prepare RFQ/tender documents, evaluate bids and fix landed costs.
• Monitor fuel management and optimize coal cost per schedule.
• Lead a team of 15–20 personnel and ensure compliance and risk controls.

Skills

Liaisoning with suppliers

Negotiation

Strategic planning

Analytical thinking

Team coordination

Education

Bachelor's Degree in Mechanical Engineering

Tools

MIS

Job description

JOB PURPOSE

To drive & execute the coal sourcing function effectively with proper planning ,Liasioning and analysis of various sources of coal with better quality and optimized cost

ORGANISATION CHART

Head âCoal Sourcing &Logistics --> Manager- Coal Sourcing & Coal Logistics --> Reports To --> Position Title

Responsibilities

KEY ACCOUNTABILITIES

Key Performance Indicators (KPIs)

Key Accountabilities:

• Formulation of Strategy and planning for coal procurement through various modes like FSA, E-Auction, Imported Coal and open market to meet the Business Plan Targets.
• Review the coal AOP plans prepared by the planning / Head Operations.
• Participation and procurement of coal Under E-auction (Forward & Shakti)
• Financial Proposals for coal procurement.
• Review parity sheets to evaluate landed cost of alternate grades of coal.
• Preparation of Monthly MIS and MRM data.
• Review & assist in awarding of contracts relating to transportation, open market, AMM & Handling.
• GRN processing and Reconciliation of Coal quantity with vendors.
• Clearing of GRIR and open items dump of Coal Companies, Railways and Vendors.
• Liasioning with WCL for planning, procurement, Coal materialization, quality and reconciliation.
• Liasioning with Railways for rake movement and Waival of Demurrage Charges.
• Finalize on the sourcing of coal from the respective geographies.
• Finalize on the pricing benchmarks for coal procurement by geography Oversee physical coal procurement process.
• Supervise Operation of coal movement by Rail, Road.
• Rake loading and movement of import coal at Port.
• Review and assist actual dealing activities for coal procurement.
• Preparation of RFQ/tender document, inviting offers, bid evaluation & preparation of price comparison chart.
• Formulation of Standard Operating Procedure for procurement activities & circulation to all team members.
• Network with suppliers & negotiate term contracts with suppliers.
• Implement risk management processes and systems.
• Oversee execution of the Risk Committee mandates.
• Implement processes and a limit framework to monitor activities on an ongoing basis.
• Implement performance management and reporting systems and MIS Standardize processes.
• Monitoring and control of the Fuel (Coal) Management Activities to achieve fuel availability at optimum cost and as per scheduled generation plans.
• Monitoring and controlling turnaround time of orders & dispatches and Just-in-time (JIT) inventories in the port /warehouses/mines.
• Plan Vs Actual.
• Audit Remark.
• Reviews.

Cost Control:

• Procurement of coal from domestic sources at optimum cost through tenders, inviting offers and negotiations.
• Monitoring and control of the Fuel (Coal) Management Activities to achieve fuel availability at optimum cost and as per scheduled generation plans.
• Assist in finalize on the benchmark pricing in case of e-Auction and term agreements with suppliers.
• Assist in negotiate and finalize contracts relating to transportation, open market, AMM & Handling with a view to fix landed cost of coal.
• Benchmarked Vs Actual.
• Audits.
• Reviews.

Responsibilities

KEY ACCOUNTABILITIES - Additional Details

Key Performance Indicators (KPIs)

Stake holder Management:

• Lisioning with coal companies (WCL & SECL), Railways, Port & other external & internal vendors.
• Liasioning with Supplier, Transporter, AMM agents, Shipping Company, port, Customs, Stevedore & Railways for smooth, hassle free & timely delivery of coal at power plant.
• Liasioning and Coordination with Third party Coal sampling agencies for assurance of quality.
• Counterparty/Supplier relationship management.
• Goodwill established.
• NCRS/ Noncompliance received.
• Targeted timeline Vs Actual.

Team Development:

• Engage with team members to motivate and foster teamwork;
• Understand and address concerns in getting desired result in terms of output.
• Collaborative environment with internal stake holders.
• Team feedback.
• No of attrition.

EXTERNAL INTERACTIONS

• Regular interaction with different ranks official of, CIL, WCL, SECL and Railways.
• Liaising with coal companies (CIL, SECL & WCL), Railways, Coal company laboratories, sales Deptt, and Coal Sampling Agencies.
• Coordination with coal companies, transport agency and mine end team along with railways for smooth, hassle free & timely delivery of coal at power plant.

INTERNAL INTERACTIONS

• Interaction with Cross functional team, COO, Dy. Plant Head, Head CHP, Head Chemistry, MAG etc.
• Coordination with Coal Handling team for proper coal yard management
• C & C: for GRN Process, Service entry & issue of work orders.
• Coordination with stores department.
• Security Dept : for in plant Traffic control.

FINANCIAL DIMENSIONS

• Project handled for inward Outward coal movement to the tune of Rs 1500 Cr.
• AOP around 1000 Cr

OTHER DIMENSIONS

• Handle the team size of 15-20 people for coal yard unloading operation and coal loading at mines.

EDUCATION QUALIFICATIONS

• Bachelorâs Degree in Mechanical Engineering

RELEVANT EXPERIENCE

• 10 to15 Years of Experience in Coal Washery Operation, Procurement and Logistics.

COMPETENCIES

• Personal Effectiveness
• Social Awareness
• Entrepreneurship
• Problem Solving & Analytical Thinking
• Planning & Decision Making
• Capability Building
• Strategic Orientation
• Stakeholder FocusNetworking
• Execution & Results
• Teamwork & Interpersonal influence
• Tender and Bid Management (Practitioner)
• Supplier Management (Practitioner)
• Contract Management (Proficient)
• Domestic Transportation and Logistics Management (Practitioner)
• Coal Quality Management (Practitioner)
• Coal Import Management (Practitioner)
• Performance Measurement (Practitioner)
• Cost Optimization (Practitioner)
• Regulatory Compliance (Proficient)