Maersk Owned Controlled Operations Specialist

Damco Spain SL; India; On-site; INR 650,000 - 1,050,000; Full time

Job summary

Maersk is seeking an Operations Specialist to manage end-to-end Air Export and Import activities for MOCA, ensuring accurate invoicing and revenue recognition in line with contracts and rates. The role emphasizes strict SLA adherence, detailed documentation, and cross-functional coordination across global teams.

The candidate will handle order management, system updates, and shipment visibility while maintaining strong financial controls and process compliance in a dynamic logistics environment.

Qualifications

• 3–5 years of relevant experience in freight forwarding, preferably in Air Export/Import operations.
• Strong knowledge of shipment documentation, order management, billing and operational processes.
• Graduate or equivalent qualification; MS Excel proficiency.

Responsibilities

• Manage end-to-end Air Export and Import operations, including booking, documentation, milestone updates, manifesting, handover and cargo release.
• Create and maintain accurate Sales Orders (SO) and Purchase Orders (PO) within defined timelines.
• Maintain accurate shipment details, contracts, rates, tariffs, and other mandatory system information.
• Monitor shipment milestones and provide timely shipment visibility to relevant stakeholders.
• Identify and proactively communicate shipment delays, exceptions, and potential operational risks.
• Ensure adherence to SOPs, SLAs, regulatory requirements, and operational controls.
• Investigate and resolve operational exceptions and delays; manage customer invoicing accurately and within timelines.

Skills

Attention to detail

Stakeholder management

Communication

Analytical thinking

Education

Graduate degree

Tools

MS Excel

Job description

Maersk Owned Controlled Operations Specialist

Owns the job file and also has responsibility for creating and updating
relevant documentation and Customer Invoices in the system.

At Maersk, we are a global leader in integrated logistics, pioneering the industry for over a century. Our commitment to innovation and transformation continuously redefines the boundaries of what’s possible—setting new benchmarks for efficiency, sustainability, and excellence.

We believe in the power of diversity, collaboration, and continuous learning, and strive to ensure our people reflect the customers we proudly serve. With a workforce of over 100,000 employees across 130 countries, we work together to shape the future of global trade.

Join us as we leverage cutting-edge technologies and create global opportunities. Let’s sail together towards a brighter, more sustainable future with Maersk.

Purpose of the role

The role is responsible for executing Air Export and Import operational and financial activities for Maersk Own Controlled Air (MOCA) in line with Maersk standards and established processes. The position involves managing end-to-end shipment activities, order management, system updates, shipment visibility, revenue and cost recognition, customer billing, and exception management. The role requires strong attention to detail, accuracy, SLA adherence, financial controls, and effective stakeholder coordination.

You will be Responsible for

• Managing end-to-end Air Export and Import operations , including booking, documentation, milestone updates, manifesting, handover, and cargo release.
• Creating and maintaining accurate Sales Orders (SO) and Purchase Orders (PO) within defined timelines.
• Maintaining accurate shipment details, contracts, rates, tariffs, and other mandatory system information.
• Monitoring shipment milestones and providing timely shipment visibility to relevant stakeholders.
• Identifying and proactively communicating shipment delays, exceptions, and potential operational risks.
• Ensuring adherence to defined SOPs, SLAs, regulatory requirements, and operational controls .
• Investigating and resolving operational exceptions and delays within agreed timelines.Managing customer invoicing accurately and within defined timelines, ensuring alignment with contracts, rates, tariffs, and customer requirements.
• Ensuring accurate revenue recognition, cost accruals, and SO–PO correlation .
• Performing system checks, reconciliations, and discrepancy resolution to maintain financial and operational accuracy.
• Supporting billing queries and customer or internal disputes through investigation, resolution, and appropriate corrective actions.
• Identifying recurring billing and financial issues and supporting Root Cause Analysis (RCA) and corrective action plans.
• Maintaining accurate operational and financial trackers, reports, and performance data.
• Monitoring process performance against agreed productivity, quality, accuracy, timeliness, SLA, and compliance requirements.
• Identifying performance gaps, exceptions, and risks and proactively communicating them to relevant stakeholders.
• Providing regular updates on operational and financial issues and supporting RCA and corrective actions.
• Acting as an operational and financial subject-matter contact for assigned processes and issues.
• Building effective working relationships with global and regional stakeholders to ensure timely resolution of operational and financial matters.
• Partnering with business teams to develop RCA and action plans for recurring issues impacting service performance.
• Ensuring adherence to Maersk processes, controls, governance, and compliance standards.

Qualifications

• Graduate or equivalent qualification.
• 3–5 years of relevant experience in freight forwarding, preferably in Air Export and/or Import operations .
• Experience handling global air-freight customers is preferred.
• Good understanding of Air Freight operations and basic FinOps processes .
• Strong knowledge of shipment documentation, order management, billing, and operational processes.
• Good analytical and problem-solving skills, including experience with reconciliations and Root Cause Analysis .
• Strong attention to detail with a high focus on accuracy and timely execution.
• Good communication and stakeholder management skills.
• Ability to manage multiple activities while adhering to defined SLAs and deadlines.
• Proficiency in MS Excel .

What We Offer:

• Impact: Be part of a team that directly contributes to global accounting.
• Opportunity: Unlock professional and personal growth through diverse career pathways.
• Innovation: Work with a team that embraces technology and continuous improvement.
• Global Exposure: Collaborate across geographies and cultures.
• Work-Life Balance: Flexible working arrangements to support your well-being.

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

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