Legal Administrative Support Specialist

NielsenIQ; Pune District; Hybrid; INR 600,000 - 800,000; Full time

Benefits offered by this job

Flexible working environment

Volunteer time off

LinkedIn Learning

Employee-Assistance-Program (EAP)

Job summary

A leading market research firm is seeking a dedicated Legal Support Specialist in Pune, India. The role involves managing legal administration, vendor procurement, and invoice processing. Candidates should possess a Bachelor's degree and proven experience in legal administration, alongside strong organizational, communication, and multitasking skills. The company offers a flexible working environment with benefits like volunteer time off and professional development resources.

Qualifications

• Proven experience in legal administration.
• Ability to work independently and as part of a team.
• Strong proficiency in management software.

Responsibilities

• Manage onboarding of law firms into Legal Tracker system.
• Review and approve legal invoices.
• Create and manage Purchase Orders in Ariba.

Skills

Organizational skills

Multitasking abilities

Communication skills

Interpersonal skills

Attention to detail

Problem-solving approach

Education

Bachelor’s degree in business administration or related field

Tools

Microsoft Office Suite

Excel

ServiceNow

Ariba

Job description

Legal Support Specialist – India (Pune)

We are seeking a dedicated and detail‑oriented Legal Support Specialist to join our global team. This role will be responsible for supporting various legal administrative tasks, managing the Legal Tracker Administration, providing Vendor Management & Procurement Support and processing invoices to ensure smooth operations.

Responsibilities

• Legal Tracker Administration
  • Manage onboarding of law firms and legal vendors into the Legal Tracker system
  • Create and maintain legal matters within Legal Tracker, ensuring accurate and timely setup (analogous to PO creation in procurement systems)
  • Review and approve legal invoices as part of the initial approval workflow
  • Configure and manage approval workflows for legal matters and invoice processing
  • Generate and distribute reports for Legal and Finance teams, providing insights into legal spend and budget tracking
• Vendor Management & Procurement Support
  • Facilitate vendor registration and onboarding in Ariba for legal service providers outside of law firms
  • Create and manage Purchase Orders (POs) in Ariba for applicable legal vendors
  • Manage Urgent Payment Request
• Invoice Processing
  • Submit invoices via ServiceNow for processing

Qualifications

• Bachelor’s degree in business administration, or a related field
• Proven experience in legal administration
• Strong organizational and multitasking skills
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite, Excel and management software
• Ability to work independently and as part of a team
• Attention to detail and a proactive approach to problem‑solving

Benefits

• Flexible working environment
• Volunteer time off
• LinkedIn Learning
• Employee‑Assistance‑Program (EAP)

EEO Statement

At NIQ, we are steadfast in our commitment to fostering an inclusive workplace that mirrors the rich diversity of the communities and markets we serve. We believe that embracing a wide range of perspectives drives innovation and excellence. All employment decisions at NIQ are made without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable laws. We invite individuals who share our dedication to inclusivity and equity to join us in making a meaningful impact. To learn more about our ongoing efforts in diversity and inclusion, please visit the https://nielseniq.com/global/en/news-center/diversity-inclusion.