Legal Administrative & Data Coordinator – U.S. Real Estate

Myfinser; Hyderabad; On-site; INR 400,000 - 600,000; Full time

Job summary

Myfinser in Hyderabad is seeking a highly organized Legal Operations & Data Administrative Coordinator to support the Legal and Closing & Settlement team on data entry, document management, transaction tracking and administrative coordination across real estate auction transactions.

The role requires handling large volumes of information, maintaining accurate records, organizing documents and spreadsheets, and coordinating with a U.S.-based legal and transaction team.

Qualifications

• 3–5+ years of experience in data entry, administrative support, legal operations, real estate operations, transaction coordination or a similar role
• Excellent attention to detail and accuracy
• Strong written and spoken English communication skills
• Strong Excel and Microsoft Office skills
• Comfortable working with spreadsheets, databases and document management systems
• Ability to manage repetitive tasks without sacrificing accuracy
• Strong organizational and time-management skills
• Ability to manage multiple priorities and deadlines
• Comfortable working with confidential information
• Ability to work independently and communicate effectively with a U.S.-based team

Responsibilities

• Enter and maintain accurate transaction and property information in internal systems and databases.
• Update transaction status, deadlines, contacts, documents and other required information.
• Perform regular data quality checks and correct discrepancies.
• Maintain accurate spreadsheets, trackers and transaction reports.
• Assist with compiling transaction data and preparing reports for the Legal/Closing team.
• Ensure information is entered accurately and within required timelines.
• Organize and maintain electronic transaction and legal files.
• Upload, download, rename and categorize documents according to established procedures.
• Ensure documents are stored in the correct transaction folders and locations.
• Maintain records of executed agreements, disclosures, closing documents and correspondence.
• Assist with document retrieval and preparation when requested by the Legal team.
• Monitor files for missing documents and flag outstanding items.
• Provide day-to-day administrative support to the Legal and Closing team.
• Maintain transaction checklists and follow up on outstanding items.
• Assist with scheduling, email coordination and internal communications.
• Prepare routine correspondence, reports and spreadsheets.
• Support document distribution and electronic signature processes.
• Coordinate routine follow-ups with internal teams and external transaction parties.
• Assist with other administrative projects assigned by the Legal/Closing team.
• Review entered information for accuracy and completeness.
• Identify missing information or inconsistencies and escalates them appropriately.
• Maintain confidentiality of legal, financial and transaction information.
• Follow established processes, checklists and documentation standards.
• Assist the team with improving data organization and administrative workflows.

Skills

Data entry

Administrative support

Legal operations

Real estate operations

Transaction coordination

Attention to detail

English communication

Excel

Microsoft Office

Spreadsheets and databases

Confidential information handling

Independent work

Tools

CRM

Document management systems

e-signature platforms

Workflow platforms

Job description

We are seeking a highly organized and detail-oriented Legal Operations & Data Administrative Coordinator to support the Legal and Closing & Settlement team. This position will focus on data entry, document management, transaction tracking, administrative coordination and follow-up across real estate auction transactions. The ideal candidate will be comfortable working with large amounts of information, maintaining accurate records, organizing documents and spreadsheets, and supporting a fast-paced U.S.-based legal and transaction team.

Key Responsibilities

Data Entry & Transaction Records

• Enter and maintain accurate transaction and property information in internal systems and databases.
• Update transaction status, deadlines, contacts, documents and other required information.
• Perform regular data quality checks and correct discrepancies.
• Maintain accurate spreadsheets, trackers and transaction reports.
• Assist with compiling transaction data and preparing reports for the Legal/Closing team.
• Ensure information is entered accurately and within required timelines.

Document Management

• Organize and maintain electronic transaction and legal files.
• Upload, download, rename and categorize documents according to established procedures.
• Ensure documents are stored in the correct transaction folders and locations.
• Maintain records of executed agreements, disclosures, closing documents and correspondence.
• Assist with document retrieval and preparation when requested by the Legal team.
• Monitor files for missing documents and flag outstanding items.

Administrative Support

• Provide day-to-day administrative support to the Legal and Closing team.
• Maintain transaction checklists and follow up on outstanding items.
• Assist with scheduling, email coordination and internal communications.
• Prepare routine correspondence, reports and spreadsheets.
• Support document distribution and electronic signature processes.
• Coordinate routine follow-ups with internal teams and external transaction parties.
• Assist with other administrative projects assigned by the Legal/Closing team.

Quality & Process Support

• Review entered information for accuracy and completeness.
• Identify missing information or inconsistencies and escalates them appropriately.
• Maintain confidentiality of legal, financial and transaction information.
• Follow established processes, checklists and documentation standards.
• Assist the team with improving data organization and administrative workflows.

Required Qualifications

• 3–5+ years of experience in data entry, administrative support, legal operations, real estate operations, transaction coordination or a similar role.
• Excellent attention to detail and accuracy.
• Strong written and spoken English communication skills.
• Strong Excel and Microsoft Office skills.
• Comfortable working with spreadsheets, databases and document management systems.
• Ability to manage repetitive tasks without sacrificing accuracy.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and deadlines.
• Comfortable working with confidential information.
• Ability to work independently and communicate effectively with a U.S.-based team.

Preferred Qualifications

• Experience supporting a U.S.-based real estate, legal, title, escrow or transaction team.
• Experience with real estate transaction documentation.
• Previous experience in a legal support or legal operations environment.
• Familiarity with CRM, document management, e-signature or workflow platforms.
• Experience working with U.S. clients or U.S. time zones.
• Strong Excel skills, including sorting, filtering, data validation and basic reporting.

LOCATION: Hi-Tech City, Hyderabad