Lead, Lease Administration

Wework; Bengaluru; On-site; INR 1,500,000 - 2,000,000; Full time

Job summary

WeWork India is seeking a Lease Administration Lead to manage the lease lifecycle for the WeWork portfolio. You will ensure accurate lease data, timely tracking of critical contractual obligations, and seamless coordination with landlords and internal stakeholders.

The role requires strong lease administration expertise, high attention to detail, and the ability to drive system-led efficiencies across the lease administration function.

Qualifications

• 5+ years of relevant work experience in Lease Administration.
• Proficiency with SAP REFX and lease management systems.
• Strong ability to analyze Indian leases and understand commercial terms.

Responsibilities

• Manage lease lifecycle for ~400 leases with focus on critical dates, renewals and escalations.
• Maintain and update lease records in REFX and other systems; ensure rent tracking and abstracts.
• Support deployment of new lease administration software and develop standard reports.
• Coordinate with Operations, Facilities, Projects and Finance on payments (CAM, utilities).
• Onboard landlords and manage related documentation; act as single point of contact for landlord queries.
• Analyze lease data to provide insights on asset and portfolio performance.

Skills

Lease administration

Attention to detail

Stakeholder management

Communication

Analytical skills

Tools

SAP REFX

Lease management systems

Job description

About us

Launched in 2017, WeWork India is one of India s leading premium flexible workspace operators - GPTW certified (Nov 2024 - Nov 2025, Dec 2025 - Dec 2026). WeWork India has been the largest operator by total revenue for the past three fiscal years. Since its inception, WeWork India has expanded across 8 cities in Chennai, New Delhi, Gurugram, Noida, Mumbai, Bengaluru, Pune, and Hyderabad, with 79 operational centres spanning 9.1 million square feet. WeWork India has played a significant role in the growth of the flexible workspace sector and contributed to the evolution of its products and services, providing customized and curated solutions for various office space needs.

For more information, please visit our website.

About the role

We are looking for a Lease Administration Lead to join our Asset Management team. The role will serve as a key interface between Real Estate, Finance, Legal and Landlords The lease administrator will be responsible for managing and maintaining the lease lifecycle for ~400 leases for the WeWork portfolio ensuring accurate lease data, timely tracking of critical contractual obligations, effective rent and financial administration, and seamless coordination with landlords and internal stakeholders. The ideal candidate will bring strong lease administration expertise, a high level of attention to detail, and the ability to drive system-led efficiencies across the lease administration function.

Roles and Responsibilities

1. Lease Lifecycle Management
   1. Track and maintain all critical lease dates, including renewal, termination, escalation, notice, lock-in, and other contractual milestones.
   2. Ensure accurate and timely creation, maintenance, and updating of lease records in REFX and other lease management systems.
   3. Ensure Rent bill tracker for existing portfolio is maintained.
   4. Prepare and maintain comprehensive lease abstracts, capturing key commercial, financial, and contractual terms.
   5. Manage documentation for new leases, renewals, amendments, side letters and attornments.
   6. Ensure accuracy and completeness of lease data and supporting documentation.
   7. Ensure adherence to defined lease administration RACI, SOPs, and governance requirements.
2. Lease Management System Implementation
   1. Support the deployment and implementation of a new lease administration software, including migration, validation, adoption across the portfolio and on‑going data quality checks.
   2. Develop and maintain standard lease administration reports, including portfolio reports, critical-date reports, lease status reports, and other management reports.
   3. Support the development of dashboards and analytics to provide greater visibility into the lease portfolio.
3. Financial Administration and Invoicing support
   1. Maintain accurate SAP REFX records for rent, parking and signage schedules in line with executed lease agreements and amendments.
   2. Coordinate with Operations, Facilities, Projects and Finance to ensure timely and accurate processing of landlord payments for CAM and Utilities.
   3. Track and administer rent obligations, escalations, Security deposits, CAM, utilities, and other lease-related financial commitments, as applicable.
   4. Prepare and maintain monthly payment reporting for stakeholders.
   5. Identify process gaps contributing to payment delays and work with relevant stakeholders to improve the end-to-end process.
4. Landlord Management
   1. Complete landlord onboarding via internal tools to ensure landlords are registered and payments can be kicked-off
   2. Coordinate and manage landlord-related documentation, including attornment deeds and related documentation.
   3. Act as the SPOC for landlord queries relating to rent, invoicing, deposits, parking, attornments, and other lease-related matters.
5. Portfolio Strategy
   1. Analyse lease and rental data to provide insights into asset-level and portfolio-level performance.
   2. Prepare periodic reports and analysis covering rental obligations, lease costs, escalations, variances, and other relevant financial metrics.

Education and Desired Qualifications:

• 5+ years of relevant work experience in Lease Administration
• Prior experience with SAP REFX preferred
• Strong capabilities in analyzing Indian leases, understanding commercial terms & nuanced clauses
• Strong understanding of financial statements
• Understanding and exposure to portfolio management
• Impeccable and concise communication and presentation skills, verbal and written
• Teamwork, cooperation, and ability to take direction
• Reliable, focused and detail-oriented
• Demonstrated ability to consistently meet deadlines
• Strong time management skills and experience managing multiple stakeholders
• Excels under pressure; ability to work both independently and cooperatively in a fast‑paced environment
• Excellent knowledge of Excel and other MS Office applications and G‑Suite Applications

What success looks like for this role:

• High-quality and reliable lease and financial data
• Strong governance of critical lease dates and contractual obligations
• Accurate rent schedules and payout reporting
• Timely resolution of landlord queries and documentation requirements
• Effective adoption and utilisation of lease management systems and reporting tools

Equal Opportunity Employer

We expect all employees to embody our values and all aspects of employment including the decisions to hire and promote, are based on merit, competence, performance and business needs.

Our total rewards philosophy is aimed at providing compensation that is competitive, performance linked and helps us attract and retain the talent we need to drive our business forward and serve our members. As part of WeWork India, our commitment to you is that you ll be surrounded by career opportunities in a culture that fosters collaboration, flexibility and inclusion.