Lead Executive Assistant

InMobi Advertising; Bengaluru; On-site; INR 2,500,000 - 3,800,000; Full time

Job summary

InMobi Advertising is seeking an experienced Executive Assistant in Bengaluru to provide comprehensive support to senior leadership. The role demands discretion, strategic organization, and independent functioning in a fast-paced environment.

The ideal candidate will have 5–7 years of EA experience, preferably supporting founders or C‑suite executives, and will adeptly manage competing priorities while maintaining confidentiality at all times.

Qualifications

• Experience handling confidential information with discretion.
• Bachelor’s degree in any discipline is required.
• Advanced proficiency with Microsoft 365 (Word, Excel, Outlook, PowerPoint, Teams).

Responsibilities

• Manage complex calendars across time zones for senior leaders.
• Prepare reports, presentations, and filings; handle contracts and expenses.
• Arrange domestic and international travel and create detailed itineraries.
• Coordinate cross-functional projects and prepare leadership materials.

Skills

Discretion & Confidentiality

Organizational Excellence

Proactive Communication

Stakeholder Management

Attention to Detail

Adaptability & Initiative

Education

Bachelor's degree

Tools

Microsoft 365

Job description

We like big challenges. Building a new company in 2007 was no ordinary task. As the recession hit, the iPhone was born and launched a revolution. Mobile advertising wasn’t yet a thing, other than SMS, and venture capital funding was hard to come by for four guys in India.

Yet with passion, foresight, and conviction – InMobi charted its own course, helping to transform the way consumers engage with their phones and create today's booming app economy wherein consumers now spend 4.2 hours per day.

After fourteen years of innovation, our end-to-end advertising software platform, connected content and commerce experiences have formed a powerful engine for growth that activates audiences, drives real connections, and diversifies revenue for companies around the world.

Our global organization of InMobians are excited to continue discovering and developing impactful technologies that will continue to transform people, businesses, and society.

Position Summary:

We are looking for a highly experienced and proactive Executive Assistant to provide comprehensive administrative and strategic support to senior leadership. This is a high-visibility role that demands exceptional discretion, sharp organizational instincts, and the ability to operate independently in a fast-paced, dynamic business environment.

The ideal candidate will bring at least 5-7 years of EA experience, ideally supporting C-suite or senior leadership, and will be comfortable managing competing priorities while maintaining confidentiality at all times. Experience working directly with Founders and/or CEOs is a strong advantage.

KEY RESPONSIBILITIES

1. Calendar & Schedule Management

• Own and manage complex, multi-time zone calendars for one or more senior leaders
• Proactively anticipate and resolve scheduling conflicts
• Coordinate internal/external meetings, calls, and events across time zones and departments
• Draft, review, and manage professional correspondence and memos on behalf of leadership
• Act as primary point of contact - screening and triaging high-volume email and requests
• Liaise confidently with internal stakeholders, external partners, clients, and senior executives

3. Administrative & Operational Support

• Prepare, format, and organize reports, presentations, and business documents
• Maintain organized filing systems for sensitive records and correspondence
• Coordinate with vendors and service providers, tracking key deliverables and timelines
• Manage contracts, invoices, and expense workflows through approval and signature processes

4. Travel & Logistics

• Arrange comprehensive domestic and international travel - flights, hotels, visas, and itineraries
• Prepare detailed trip briefings aligned with meeting objectives and business priorities

5. Project & Operations Support

• Drive coordination across cross-functional projects and initiatives
• Track action items and deliverables from leadership meetings
• Prepare agendas, presentations, and board-level materials as required
• Support budget tracking, invoicing, and expense reporting for the leadership office.

QUALIFICATIONS & EXPERIENCE

• Prior experience in a corporate, professional services, or fast-paced business environment strongly preferred
• Bachelor's degree in any discipline
• Demonstrated ability to manage sensitive, confidential information with discretion
• Advanced proficiency in Microsoft 365 (Word, Excel, Outlook, PowerPoint, Teams)

KEY COMPETENCIES

• Discretion & Confidentiality
• Organizational Excellence
• Proactive Communication
• Stakeholder Management
• Attention to Detail
• Adaptability & Initiative

What does InMobi do?

InMobi is one of the largest Independent Adtech players globally with a record of accomplishment for innovation, customer‑centricity and a privacy-first approach. We have been recognized on both 2018 and 2019 CNBC disruptor 50 list and as one of Fast Company's 2018 Most Innovative Companies.

We have diversified revenue across several different B2B and B2C lines of business on a global scale. The North America market is our largest global market, and where our largest clients and publisher partners are based.

What is the InMobi family like?

Our culture is our true north, enabling us to think big, solve complex challenges and grow with new opportunities. InMobians are passionate and driven, creative and fun‑loving, take ownership and are results focused. Your work is visible, and you have an opportunity to make a real impact on a large organization.

You will work with a very capable and ambitious peer group, who will welcome you with open heart and will go the extra mile to make you successful. We believe that learning is a lifelong commitment, so we invest significantly in your development using internal and external resources.

InMobi is an equal opportunity employer

InMobi is a place where everyone can grow. So however you identify and whatever background you bring with you, we invite you to apply if this sounds like a role that would make you excited to get to work every day.

InMobi provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.