Lead - Event Planning and Execution

Jones Lang Lasalle Property Consultants India Pvt Ltd; Bengaluru; On-site; INR 1,200,000 - 1,600,000; Full time

Job summary

Jones Lang LaSalle (JLL) is seeking an experienced Meetings & Events lead in Bengaluru to plan and execute a variety of corporate events. You will oversee end-to-end delivery, including budgeting, vendor management, and post-event analysis.

The role requires 5–8 years in event management, strong AV and hybrid setup knowledge, and excellent stakeholder communication. On-site work with a busy multi-event calendar is expected.

Qualifications

• 5–8 years of experience in event management or related field.
• Able to plan and execute large-scale corporate events (100–1000+ pax).
• Strong knowledge of AV, production, lighting, stage design, and hybrid setups.

Responsibilities

• Plan, manage, and execute a diverse portfolio of events including Townhalls and customer events.
• Own end-to-end event delivery from concept to post-event wrap-up; manage budgets and vendor briefs.
• Develop runbooks, production schedules, risk registers, and contingency plans.

Skills

Event planning

Vendor management

Stakeholder management

Technical production

Budgeting

Vendor briefing

Tools

Google Workspace

Asana

Monday.com

Job description

Lead Planning & Execution JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Meeting & Events Key Responsibilities

Event Planning & Execution

• Plan, manage, and execute a diverse portfolio of events including Townhalls, SAC (Salesforce Appreciation Celebrations), P&J, Customer Events, Auditorium Events, REWS Events, Trailblazing Events, and all-hands meetings
• Own end-to-end event delivery — from concept development, budgeting, and vendor briefs to on-ground execution and post-event wrap-up
• Develop detailed event runbooks, production schedules, risk registers, and contingency plans
• Manage event theming, décor, branding, and signage aligned to Salesforce brand standards

Festival & REWS Events

• Lead planning and execution of all festival celebrations — Diwali, Onam, Christmas, New Year, Independence Day, Women’s Day, and other cultural events
• Drive REWS-specific programming — onsite activations, sustainability campaigns, employee experience events, and other initiatives
• Collaborate with People team, ERGs, and business units for co-hosted events and employee engagement programs
• Build and maintain an annual events calendar covering all recurring REWS and cultural events

Technical Production

• Oversee all technical aspects of events — AV setup, sound systems, stage design, lighting, LED walls, live streaming, and hybrid event technology
• Conduct pre-event technical walkthroughs, rehearsals, and sound checks
• Troubleshoot technical issues on-ground during live events with zero escalation
• Stay updated on emerging event technology and recommend upgrades where relevant

Vendor Management

• Maintain and continuously build a strong vendor database across categories: AV & production, décor & fabrication, catering, entertainment, gifting, print & branding, and experiential agencies
• Float RFQs, evaluate proposals, negotiate contracts, and manage POs end-to-end
• Ensure timely vendor payments, SLA adherence, and post-event feedback
• Develop backup vendor options for all critical categories

Stakeholder Management & Reporting

• Manage stakeholder communications, event briefings, and pre/post-event updates for senior leaders and business units
• Act as backup and delegate for the M&E Manager during absence
• Track event budgets, raise POs, and submit expense reports on time
• Contribute to newsletters, internal comms, event recaps, and documentation
• Maintain post-event reports with attendance, feedback scores, and improvement recommendations

Required Skills & Experience

• 5–8 years of experience in an event management company, production agency, or experiential marketing firm — candidates with only in-house coordinator experience may not be preferred
• Demonstrated ability to independently plan and execute large-scale corporate events (100–1000+ pax) from scratch
• Strong technical knowledge of AV, production, lighting, stage design, and hybrid event setups — must be able to brief vendors and troubleshoot independently
• An established and active vendor database across AV, décor, catering, entertainment, print, and gifting categories
• Prior experience managing festival celebrations, employee engagement events, and REWS-type programming
• Excellent verbal and written communication with strong stakeholder management skills
• Proficiency in event management tools, Google Workspace, and project tracking platforms (Asana, Monday.com , or similar)
• Creative eye for event design, guest experience, and experiential programming
• Ability to thrive under pressure in a fast-paced, multi-event environment with tight turnarounds

Location: On-site –Bengaluru, KA

Scheduled Weekly Hours: 48

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement . For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail] . This email is only to request an accommodation.

Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.