Lead Administrator

Tekskills; Bengaluru; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Tekskills is seeking a Lead Admin in Bangalore to manage end-to-end domestic and international travel arrangements for employees, ensuring cost-effective, compliant, and seamless operations with strong vendor management and reporting. The role emphasizes visa support, policy adherence, and stakeholder coordination.

The candidate will oversee travel bookings, approvals, documentation, and travel advisories, while coordinating with vendors and finance for invoicing and reconciliations.

Qualifications

• Bachelor's degree required.
• Certification in Travel & Tourism Management will be an added advantage.
• 10+ years of experience in corporate travel administration or travel management.
• Experience handling international travel, visa processing, and vendor coordination.
• Exposure to travel management systems and online booking platforms.

Responsibilities

• Coordinate domestic and international travel bookings, including air tickets, hotel accommodations, airport transfers, rail & bus tickets.
• Ensure timely travel arrangements in accordance with company travel policies.
• Manage travel requests, approvals, itineraries, and travel-related documentation.
• Provide travel advisory support, including visa requirements, immigration regulations, and country-specific travel guidelines.
• Handle urgent travel changes, cancellations, and rescheduling requests.
• Manage international travel SIM cards
• Manage Travel insurance.

Skills

Travel coordination

Visa & immigration

Vendor management

Stakeholder management

Excel & Power BI

Analytical reporting

Multi-priority handling

Customer service orientation

Travel policy adherence

Communication skills

Education

Bachelor's Degree

Certification in Travel & Tourism Management

Tools

Travel management systems

Online booking platforms

Excel

Power BI

Job description

Hi

We are looking for Lead Admin

Work Location: Bangalore

Work mode: 5 days of WFO

Experience Range:12-13 years

Job Description.

To manage end-to-end domestic and international travel arrangements for employees, ensuring cost-effective, compliant, and seamless travel operations while delivering a high level of employee support and vendor management.

Required Qualifications

• Bachelor's Degree .
• Certification in Travel & Tourism Management will be an added advantage.

Experience

• 10+ yearsof experience in corporate travel administration or travel management.
• Experience handling international travel, visa processing, and vendor coordination.
• Exposure to travel management systems and online booking platforms.

Key Skills & Competencies

• Knowledge of domestic and international travel processes.
• Expertise in visa and immigration procedures.
• Strong vendor management and negotiation skills.
• Excellent communication and stakeholder management abilities.
• Good analytical and reporting skills.
• Proficiency in Microsoft Office applications, particularly Excel and Power BI (preferred).
• Ability to handle multiple priorities and work under tight timelines.
• Strong problem-solving and customer service orientation

Key Responsibilities

Travel Management

• Coordinate domestic and international travel bookings, including air tickets, hotel accommodations, airport transfers, rail & bus tickets.
• Ensure timely travel arrangements in accordance with company travel policies.
• Manage travel requests, approvals, itineraries, and travel-related documentation.
• Provide travel advisory support, including visa requirements, immigration regulations, and country-specific travel guidelines.
• Handle urgent travel changes, cancellations, and rescheduling requests.
• Manage international travel Sim cards
• Manage Travel insurance.

Visa & Immigration Support

• Coordinate visa application processes for business travelers.
• Liaise with embassies, consulates, visa agencies, and travel partners.
• Maintain records of visa validity, passport renewals, and supporting travel documents.
• Assist employees with travel-related compliance requirements.

Vendor Management

• Manage relationships with travel management companies (TMCs), airlines, hotels, and visa service providers.
• Negotiate competitive rates and service agreements with vendors.
• Monitor vendor performance and ensure service-level compliance.
• Resolve travel-related escalations and service issues.

Cost Control & Reporting

• Monitor travel expenditures and ensure adherence to approved budgets.
• Analyze travel spending trends and identify cost-saving opportunities.
• Prepare monthly travel reports, MIS dashboards, and management summaries.
• Verify travel invoices and coordinate with Finance for timely payments and reconciliations.

Employee Support

• Act as the primary point of contact for travel-related queries.
• Provide travelers with complete itineraries, travel policies, and emergency contact information.
• Support senior leadership and business-critical travel requirements.

Compliance & Documentation

• Ensure compliance with company travel policies and statutory requirements.
• Maintain accurate travel records and travel management databases.
• Support audits by providing travel-related documentation and reports.