Large Contract Coordinator

Sofomation Energy; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Sofomation Energy seeks an experienced Project Coordination professional to define and drive the project coordination plan within the Product Line model, coordinating with global offices and clients for seamless delivery. The role requires strong process mapping, RACI development, and dashboard oversight across multiple countries.

Ideal candidates have engineering background with 5+ years in large-scale contracts in TIC/EPC, and exposure to international clients and back-office operations.

Qualifications

• Engineering degree preferred; PMP or equivalent certification is desirable.
• Minimum 5 years of experience in leading and managing large-scale contracts in TIC/EPC/Engineering sectors.
• 2–3 years of experience in inspection coordination and technical report review.
• Experience dealing with international clients.
• Exposure to back-office operations and enterprise tools.

Responsibilities

• Review contract terms and define the Project Coordination plan within the Product Line model, tools, client requirements and KPIs.
• Coordinate with Project manager, Global Product Lines and ~140 network countries for seamless project delivery from validation to client delivery and operations management.
• Map project requirements into process maps and SOPs; create RACI matrix for involved actors.
• Use tools to monitor status and create business and client dashboards.
• Coordinate with offices, inspectors, agencies; review reports and timesheets and handle invoice support.
• Interview inspectors to verify competencies; manage client coordination reports and dashboard updates.
• Develop artefacts: charter, stakeholder register, WBS, risk log, issue log, status reports and lessons learned.
• Lead Training Needs Analysis and Training Strategy; develop training modules and documents.
• Engage with key stakeholders; lead meetings; communicate changes to a global network; monitor projects in real-time via dashboards.
• Propose and implement lean/process improvements with Process Reengineering to enhance efficiency and quality.
• Ensure stakeholder engagement and establish feedback mechanisms.

Skills

Project coordination

Stakeholder management

Process mapping

RACI matrix

Dashboard creation

Communication

Training needs analysis

Education

Engineering degree

Tools

Project management tools

Dashboard software

Job description

Role & responsibilities

Review contract terms to understand, define and create Project Coordination plan within Product Line model, tools, client requirements and KPIs in mind.

• Work with Project manager, Global Product Lines and network countries (~ 140) for seamless delivery of projects from validation of PEP, execution methodology, training, client delivery and operations management.
• Detailed mapping of the project requirements into process maps and SOPs for clear understanding of the different actors. Create RACI matrix for the actors involved.
• Leverage usage of tools to execute projects, monitor status and create business and client dashboards.
• Manage and execute the coordination processes as a Contract Management Office: coordinate with Performing offices, inspectors, Agency and local offices, administrative/technical review of reports, time and expense sheets, subcon invoices, Interco invoices,
• Interviewing the inspector to verify their technical competencies.
• Manage client coordination report submission, consolidation and submission of T&Es, invoice submission support, client system updates, dashboard updates, direct client interaction (where Approved by : Avinash SANKHE Approval Date : Feb 2026 Product Line : IND - Global Performance Center (GPC) Prepared by : Praveen Tiwari, Abhijit Phadale 1 applicable), attending the Client Meeting.
• Creating Project Artefact Management & Monitoring Charter, Stakeholder register, communication plan, WBS, risk register, issue log, project report, lesson learnt etc. where applicable.
• Execute and own Training Needs Analysis, Training Strategy and Plan to communicate the execution plan to the network. Lead creation of training modules and documents as needed.
• Engage directly with key project stakeholders, manage meetings and briefings for project progress, risks. Is comfortable communicating changes within an organization to a global network audience.
• Real-time monitoring /communication of different projects via dashboards and identification of risks.
• Innovation and Process Enhancement: Evaluate contributions towards proposing and implementing innovative solutions or process enhancements that improve project efficiency or quality; collaborate with Process Reengineering department for implementing lean ideas.
• Ensure stakeholder engagement and define feedback mechanisms.

Preferred candidate profile

Qualification: Engineering Graduate preferably (Mechanical Engineer / Production / Electrical / Industrial) Preferred: PMP or Equivalent certification Experience: Minimum 5 Years’ Work experience in leading and managing large-scale contracts within TIC, EPC or Engineering sector Minimum 2 to 3 years of Experience in inspection at various vendor facility. Relevant Experience in inspection coordination and technical report review. Exposure to dealing with international clients Experience in administrative operations of back-office processes and / or experience with Enterprise tools Skills & Qualities