Invoice to Pay Analyst (Fixed Term)

Brown-Forman Australia Pty. Ltd.; Gurugram District; On-site; INR 800,000 - 1,200,000; Full time

Job summary

A global leader in consumer goods is seeking an Invoice to Pay Analyst based in Gurugram. The role involves managing financial operations like PO processing, vendor issues resolution, and training on Accounts Payable procedures. Candidates should have a bachelor’s degree in Finance and at least 2 years in automated ERP environments. Strong analytical abilities and proficiency in Excel are essential. This position offers the possibility of remote work one day a week.

Qualifications

• 2+ years experience in an automated ERP invoice processing environment.
• Experience in a paperless invoice processing workflow environment.
• Manufacturing Operations Accounts Payable experience.

Responsibilities

• Facilitate and coordinate financial accounting, reporting, and analytical activities.
• Process PO and Non-PO invoices through digitization systems.
• Train end users on Accounts Payable and T&E procedures.

Skills

Strong analytical and problem solving skills

Excellent customer service/communication skills

Proficient in Microsoft Excel

Experience working with international currencies

High level of English in speaking and writing

Education

College/University (Bachelors or Equivalent) in Accounting, Finance or Business Administration

Tools

SAP

COUPA

Job description

We believe great people build great brands. And we know there is Nothing Better in the Market than a career at Brown-Forman. Being a part of Brown-Forman means you will grow both personally and professionally. You will have the opportunity to solve problems, seize opportunities, and generate bold ideas. You will belong to a place where teamwork matters and where you are encouraged to bring your best self to work.

Meaningful Work From Day One:

Serving as a business partner and Subject Matter Expert within the APAC GBS structure, the Invoice to Pay Analyst position is responsible for facilitating, coordinating financial accounting, reporting, and analytical activities with a focus on communicating quantitative and qualitative information in a clear, accurate, and timely manner. This role is responsible for the Invoice to pay operations in the APAC markets, also working with the GBS on the improvement activities. This position will be based in the India office of Brown Forman, working under the GBS structure, with possibility to work remotely one day a week.

What You Can Expect:

• Process PO and Non-PO invoices through the invoice digitization system and SAP Systems
• Research, analyze, and resolve errors and vendor issues in a timely, accurate and professional manner according to invoice processing standards and compliance
• Maintain professional and effective communication with internal and external customers in a timely and persistent manner using superior customer service skills.
• Provide general support for Procure to Pay COUPA processes, ensuring linkage to day to day invoice processing activities.
• Develop expertise in T&E expenses reimbursement process and system (CONCUR), assist in travel expense reimbursement, spot check on the T&E reports on monthly basis
• Ensure established financial controls are adhered to and evidence is retained

Training and Development:

• Responsible for training end users on Accounts Payable and T&E procedures
• Cross-train with GBS team members, experts
• Maintain and update documentation (Standard Operating Procedures) and training materials
• Provide COUPA trainings to the end-users
• Act as an SME (subject matter expert) for the country cluster
• Test upgrades and enhancements applied to the invoice processing including SAP, COUPA, and other systems.
• Identify, plan and implement Accounts Payable process improvements to strengthen controls, maximize system resources and improve efficiency and productivity
• Help to work on the standardization of the processes across Europe
• Assist GBS management team with special projects, may also include managing projects
• Maintain Vendor Master Bank information and coordinate any necessary support with the Treasury or Strategic sourcing departments.
• Perform payment runs twice a week: Generate Domestic (ACH transfers, wires, drafts, checks) and International (same but no checks) payments; perform related audits; deliver any required reporting; and troubleshoot/resolve exceptions in a timely and accurate manner.
• Perform quarterly account reconciliations. Ability to analyze and follow up with various BF locations around the globe to resolve outstanding issues.
• General support on VAT and other tax reporting.
• Support the monthly closing activities

What You Bring to the Table:

• Education: College/University (Bachelors or Equivalent); Accounting, Finance or Business Administration
• Strong analytical and problem solving skills
• Excellent customer service/communication skills and an ability to develop/maintain effective work relationships with customers at all levels and with other team members
• Proficient in Microsoft Excel
• Experience working with international currencies, taxes, and business processes including determining resolutions to issues, errors, etc.
• High energy level, ability to work independently, and multi-task effectively in a service organization.
• High level of English in speaking and writing
• Experience in a paperless invoice processing “workflow” environment
• Manufacturing Operations Accounts Payable experience

What Makes You Unique

• Experience: 2 plus years experience in an automated ERP invoice processing environment, preferably SAP or COUPA

Brown-Forman Corporation is committed to equality of opportunity in all aspects of employment. It is the policy of Brown-Forman Corporation to provide full and equal employment opportunities to all employees and potential employees without regard to race, color, religion, national or ethnic origin, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other legally protected status.