Inventory Manager

Probus Standards; Ahmedabad District; On-site; INR 260,000 - 360,000; Full time

Benefits offered by this job

Career growth

Small-team environment

Exposure to NABL/ISO quality systems

Job summary

Probus Standards invites applications for a warehouse/store role at our Changodar facility. The candidate will manage material receipt, storage, and stock control, ensuring accurate records and traceability across CoA, batch details, and reorders.

Strong communication in English and local languages is required, with growth into management as the company scales. The role involves coordinating with QA, management, and vendors to maintain smooth operations in a pharmaceutical/chemical lab

Qualifications

• Experience in stores, inventory, or warehouse management (1–3 years) in pharmaceutical, chemical, or laboratory environments preferred.
• Ability to maintain accurate digital records and daily stock reports.
• Familiarity with MSDS/SDS storage requirements and safe storage practices.

Responsibilities

• Receive incoming materials and verify against PO, challan, and CoA; record batch, MFG date, expiry, and qty.
• Store materials in designated areas with proper labelling and status.
• Maintain stock records in Zoho Inventory and perform periodic stock reconciliation.
• Issue materials to production with full traceability and requisition slips.
• Manage CRS/standard inventories with batch traceability and CoA records.
• Track solvents and maintain solvent register; coordinate procurement.
• Prepare packaging materials and support CRM filling/packing and dispatch.
• Coordinate with vendors for deliveries and shipping; ensure proper documentation.
• Maintain store records per ALCOA+ data integrity principles.
• Raise purchase indents/requisitions for materials at reorder levels; maintain vendor lists.
• Ensure housekeeping and safety in storage areas; follow storage safety protocols.
• Support audits for ISO 17025/17034; provide traceability data and storage condition evidence.

Skills

Attention to detail

Communication skills

English proficiency

Hindi/Gujarati proficiency

Education

B.Com / BBA / B.Sc

Tools

Zoho Inventory

Tally

SAP Business One

Job description

Role & responsibilities

• Material Receipt & Verification Receive incoming materials (chemicals, solvents, reagents, reference standards, glassware, consumables, packaging items); verify against purchase order, delivery challan, and Certificate of Analysis (CoA); record batch number, manufacturing date, expiry, and quantity in the inventory management system (Zoho Inventory)
• Storage & Segregation Store materials in designated areas (general store, flammable cabinet, cold storage, controlled temperature/humidity zone, quarantine area) as per MSDS/SDS and storage requirements; ensure proper labelling with material name, batch number, received date, and status (quarantine / approved / rejected)
• Inventory Management Maintain stock records in Zoho Inventory, perform periodic stock reconciliation, and ensure minimum/reorder level stock availability to avoid production delays
• Material Issuance — Issue materials to Production, Synthesis, and Testing laboratories against approved material requisition slips; record issuance quantity, batch details, and receiving department with full traceability
• Reference Standard Management — Maintain separate inventory for certified reference standards (CRS), primary standards, and working standards with batch-wise traceability, CoA records, storage conditions, and expiry monitoring
• Solvent & Chemical Tracking — Track solvent consumption (HPLC-grade, AR-grade, technical-grade), maintain solvent register with opening/closing stock, issue records, and coordinate timely procurement
• Packaging & Dispatch — Issue packaging materials (vials, ampoules, labels, cartons, desiccants) for CRM filling/packing; support dispatch of finished CRM products with proper documentation, packing list, and shipping records
• Logistics Coordination — Follow up with vendors and service providers on deliveries, dispatches, and shipments; coordinate courier and freight services
• Documentation — Maintain all store records (issue slips, stock registers, return notes, rejection records) contemporaneously with date, time, and signature per ALCOA+ data integrity principles
• Vendor & Purchase Support — Raise purchase indent/requisition for materials reaching reorder levels; maintain approved vendor list and vendor qualification records in coordination with QA and management
• Housekeeping & Safety — Maintain cleanliness and organisation of store/warehouse areas; ensure safe storage of flammable, corrosive, and hazardous materials; follow fire safety and spill handling protocols; maintain temperature/humidity logs for controlled storage areas
• Audit & Compliance — Support internal and external audits by providing stock records, traceability data, and storage condition evidence; participate in annual physical stock verification and reconciliation; ensure compliance with ISO 17034 and ISO/IEC 17025 material management requirements

Preferred candidate profile

Requirements

• B.Com, BBA, or B.Sc from a recognised university
• 1–3 years of experience in stores, inventory, or warehouse management — experience in a pharmaceutical, chemical, or laboratory environment is strongly preferred
• Hands-on experience with ERP/inventory management software (Zoho Inventory, Tally, SAP Business One, or similar); proficiency in Zoho Inventory is a strong advantage
• Comfortable with computers; ability to maintain accurate digital records and generate stock reports
• Understanding of chemical storage and safety requirements (MSDS/SDS, flammable storage, cold chain) is preferred
• Strong attention to detail and ability to maintain meticulous, error-free records
• Good communication skills; functional proficiency in English (reading, writing, email correspondence) and Hindi/Gujarati for vendor interaction
• Self-motivated individual looking for a long-term career opportunity — this role starts as a sole-charge position with clear growth into a managerial role as the company scales
• Willingness to work at our Changodar (Ahmedabad) facility

What We Offer

• Opportunity to be part of a pioneering organisation in India’s CRM industry — early team members will play a foundational role in the company’s growth
• Direct exposure to NABL-accredited laboratory operations and ISO 17025/17034 quality systems
• Hands-on, high-responsibility role from day one — no waiting years for meaningful work
• Clear career growth path as the company scales
• Supportive, small-team environment with direct access to leadership