Institutional Executive

Jainam Broking Ltd; Mumbai Suburban; On-site; INR 1,500,000 - 2,200,000; Full time

Job summary

Jainam Broking Ltd in Mumbai is seeking a detail-oriented Institutional Back Office Manager Operations to oversee end-to-end post-trade activities for institutional clients. You will manage trade processing, settlement coordination, client servicing, regulatory compliance, reconciliation, and stakeholder liaison.

The role demands a strong grasp of NSE/BSE processes, SEBI regulations, and proficiency in MS Excel for MIS reporting.

Qualifications

• Graduate in Commerce, Finance, or related field.
• Minimum 3 years of experience in Institutional Operations or Capital Market Operations.
• Strong knowledge of trade life cycle, settlements, and reconciliation.
• Proficient in MS Excel and operational reporting tools.

Responsibilities

• Handle end-to-end institutional trade processing and settlement activities.
• Coordinate with custodians, clearing members, exchanges, and depositories for settlements.
• Perform daily reconciliation of trades, funds, and DP holdings and prepare MIS reports.
• Act as the point of contact for institutional clients and resolve operational queries.
• Ensure adherence to SEBI, NSE, BSE, and depository regulations and maintain audit records.
• Develop and streamline processes to improve turnaround time and service quality.

Skills

Attention to detail

Analytical skills

Communication

Problem-solving

Education

Bachelor's degree in Commerce/Finance

Tools

MS Excel

MIS reporting

Job description

About the Role

We are seeking a detail-oriented and proactive Institutional Back Office Manager Operations to manage end-to-end post-trade operational activities for institutional clients. The role involves trade processing, settlement coordination, client servicing, regulatory compliance, reconciliation, and seamless coordination with internal and external stakeholders.

Key Responsibilities

Trade Operations & Settlement

• Handle end-to-end institutional trade processing and settlement activities.
• Ensure accurate execution, confirmation, and allocation of institutional trades.
• Coordinate with custodians, clearing members, exchanges, and depositories for smooth settlements.
• Monitor settlement obligations and resolve settlement-related discrepancies within stipulated timelines.

Reconciliation & Reporting

• Perform daily reconciliation of trades, funds, securities, and DP holdings.
• Prepare and maintain MIS reports related to trade settlements, brokerage, institutional transactions, and operational metrics.
• Identify and rectify breaks and discrepancies promptly.

Client & Stakeholder Management

• Act as the point of contact for institutional clients regarding operational queries.
• Coordinate with dealers, relationship managers, custodians, fund houses, and counterparties.
• Ensure timely resolution of client issues and operational escalations.

Compliance & Risk Management

• Ensure adherence to SEBI, NSE, BSE, and Depository regulations.
• Maintain proper documentation, audit records, and operational controls.
• Monitor operational risks and implement process improvements to enhance efficiency and accuracy.

Process Improvement

• Develop and streamline operational processes to improve turnaround time and service quality.
• Support automation initiatives and operational excellence projects.
• Assist the management team in operational audits and compliance reviews.

Desired Candidate Profile

• Graduate in Commerce, Finance, Business Administration, or related field.
• Minimum 3 years of experience in Institutional Operations, Back Office Operations, or Capital Market Operations.
• Strong knowledge of institutional trade life cycle, settlements, custodian operations, and reconciliation.
• Good understanding of NSE/BSE operations, Depository processes, and regulatory requirements.
• Proficient in MS Excel and operational reporting tools.
• Strong analytical, communication, and problem-solving skills.
• Ability to work in a fast-paced environment and manage multiple priorities.

Preferred Qualifications

• NISM Certifications will be an added advantage.
• Experience in Stock Broking, Institutional Broking, PMS, AIF, or Wealth Management operations preferred.

Key Competencies

• Institutional Operations Management
• Trade Settlement & Reconciliation
• Custodian Coordination
• MIS & Reporting
• Regulatory Compliance
• Risk Control
• Client Servicing
• Attention to Detail
• Process Improvement