HR Systems Specialist

Protolabs; Hyderabad; In loco; INR 900.000 - 1.500.000; Tempo pieno

Vantaggi offerti da questo lavoro

Global collaboration

UKG HR system

Offshore experience

Learning & development

Descrizione del lavoro

Protolabs is seeking an HR Systems Specialist to maintain accurate employee data across HR systems and support US HR operations from our India office. You will work with the HRIS team and UKG to ensure data integrity and streamlined processes in a global setting.

You'll collaborate with US HR teams, payroll and benefits stakeholders, and local HR counterparts to manage data entry, transactions, reporting, and data governance while safeguarding confidentiality.

Competenze

• Bachelor's degree in HR or related field.
• 2+ years of HR data entry, HR operations, or HR systems administration.
• Experience with HRIS platforms.
• Strong data accuracy and confidentiality.
• Excellent English communication.

Mansioni

• Maintain accurate employee data across HR systems and support US HR operations from India.
• Process HR transactions including hires, changes, and terminations with data integrity.
• Collaborate with HRIS team to support centralized data flow.
• Work with US HR teams to streamline data collection and auditing processes.
• Document procedures and communicate changes to stakeholders.
• Support payroll and benefits data validation and reporting.
• Prepare and distribute weekly new hire communications for US employees.
• Ensure confidential handling of personnel records.

Conoscenze

HR data entry

HR operations

HR systems administration

US payroll concepts

Excel

HRIS platforms

English communication

Formazione

Bachelor's degree in HR or related field

Strumenti

UKG HR system

Learning Management System

Descrizione del lavoro

Join the team as our new HR Systems Specialist – India

You will be responsible for maintaining accurate and timely employee data across our HR systems, supporting US-based HR operations from our India office. Working closely with the HRIS team, local HR teams across multiple US locations, and Payroll and Benefits stakeholders, you will ensure data integrity, streamline HR data management processes, and support the effective administration of employee transactions. This role requires strong attention to detail, confidentiality, and the ability to collaborate across global teams and time zones.

What You'll Do

Manage HR Systems & Employee Data

• Perform weekly data entry into UKG and other required HR systems for employees across all US worksites.
• Ensure employee data is entered accurately and within established timelines.
• Process employee transactions, including new hires, job changes, salary changes, terminations, and other employee-related updates.
• Maintain data accuracy, consistency, and integrity across HR systems.
• Partner with the HRIS team to support a centralised data flow and entry model.

Partner with US HR Teams & Drive Process Efficiency

• Collaborate with local HR teams across US locations to streamline employee data collection, entry, and auditing processes.
• Establish efficient processes for gathering and maintaining employee information.
• Document HR data entry procedures and ensure stakeholders are informed of process changes.
• Identify opportunities to standardise and align HR data management processes across different locations.
• Follow established procedures while identifying and escalating unusual or ambiguous data requests.

Support Payroll & Benefits Administration

• Work closely with the Benefits Administrator and Payroll Administrator to ensure employee data is accurate and up to date.
• Support data validation activities required for ongoing US payroll and benefits processing.
• Ensure employee changes are accurately reflected in HR systems to support timely payroll and benefits administration.
• Coordinate with relevant stakeholders to resolve employee data discrepancies and maintain accurate records.

Manage New Hire Communications & Employee Records

• Prepare and distribute weekly new hire announcements for US employees.
• Format new hire photographs and ensure timely distribution of employee announcements.
• Support the collection, organisation, and maintenance of digital personnel files within UKG.
• Ensure employee documentation is maintained accurately and handled confidentially.

Support Learning Management & HR Reporting

• Upload and maintain course information and related data in the company's Learning Management System.
• Support HR-related projects involving employee data collection and system maintenance.
• Assist with reporting, metrics, and data management activities.
• Ensure HR data and reports are accurate, consistent, and maintained within established processes.

What It Takes

Technical

• Bachelor's degree with 2+ years of experience in HR data entry, HR operations, or HR systems administration.
• Demonstrated experience managing employee data and processing HR transactions.
• Strong understanding of employee lifecycle activities, including onboarding, job changes, compensation changes, and terminations.
• Foundational understanding of US payroll and benefits processing concepts.
• Excellent computer proficiency, particularly with Microsoft Office applications, including Excel, Word, and Outlook.
• Ability to maintain accurate employee records, perform data validation, and support HR reporting activities.
• Experience working with HRIS platforms and employee data management systems.

Leadership & Collaboration

• Strong verbal and written English communication skills, with the ability to interact effectively with US-based colleagues and stakeholders.
• Experience collaborating with geographically distributed HR teams and cross-functional stakeholders.
• Ability to work closely with HRIS, Payroll, Benefits, and local HR teams to ensure accurate and timely data processing.
• Strong coordination and follow-up skills, with the ability to manage multiple activities independently.
• Ability to identify discrepancies, clarify requirements, and elevate unusual situations appropriately.
• Willingness to work flexible hours to accommodate collaboration with US time zones, including occasional evening hours in IST.

Mindset

• Highly detail-oriented with a strong commitment to data accuracy and integrity.
• Strong sense of ownership and accountability for assigned responsibilities.
• High level of professionalism and discretion when handling confidential employee information.
• Organised, self-directed, and capable of managing tasks independently.
• Process-oriented with the ability to follow established guidelines and procedures consistently.
• Adaptable and comfortable working in a fast-paced environment with changing priorities.
• Proactive approach to identifying process improvements and operational efficiencies.

Preferred Qualifications

• Hands-on experience with UKG (UltiPro/UKG Pro) HR systems.
• Previous experience supporting US HR operations from an offshore or global delivery centre.
• Familiarity with HRIS data migration, reporting, and system configuration.
• Experience working with Learning Management Systems and digital employee personnel files.

What's In It For You – India

• Opportunity to work closely with global HRIS and US HR teams.
• Exposure to US HR operations, payroll, benefits, and employee lifecycle management.
• Hands-on experience with UKG and enterprise HR systems.
• Opportunity to contribute to HR process standardisation and data management improvements.
• Collaboration with cross-functional teams across different geographies.
• Opportunity to develop expertise in HRIS administration, employee data management, and global HR operations.
• A collaborative global working environment with opportunities for continuous learning and professional development.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.