HR Specialist - Onboarding - HR Ops

Hitachi Vantara Corporation; Bengaluru; On-site; INR 600,000 - 840,000; Full time

Job summary

Hitachi Energy is seeking an HR Specialist - Onboarding to manage end-to-end onboarding for new hires across the organization. You will coordinate documentation, pre-joining activities, and data management in HR systems to ensure a seamless new-employee experience.

The role requires collaboration with hiring managers, HR partners, and payroll while maintaining compliance and data accuracy. Night shifts may be required to support global operations and drive continuous improvement in onboarding

Qualifications

• Bachelor's degree in HR, business, or related field; MBA preferred.
• 1–3 years in HR operations, onboarding, or employee lifecycle.
• Experience with Workday, SAP SuccessFactors, or Oracle HCM.
• Solid understanding of onboarding processes and HR data management.
• Excellent communication and stakeholder management skills.
• Strong attention to detail and multi-tasking in a fast-paced environment.
• Proficient in Microsoft Excel and reporting tools.
• Willingness to work night shift to support global operations.

Responsibilities

• Manage end-to-end onboarding for new hires from offer to joining.
• Prepare and issue employment documents per policies and local requirements.
• Track pre-employment checks, documentation, and onboarding compliance.
• Maintain accurate data in Workday and other HR systems.
• Coordinate with hiring managers, HR partners, recruiters, and payroll.
• Ensure onboarding transactions meet SLAs and quality targets.
• Respond to onboarding queries via service channels and tickets.
• Generate onboarding and data quality reports and support improvements.
• Adhere to SOPs, policies, and internal controls.
• Identify operational challenges and propose process improvements.

Skills

Communication

Stakeholder management

Attention to detail

Excel

Reporting

Night shift readiness

Education

Bachelor's degree in HR/Business

MBA (preferred)

Tools

Workday

SAP SuccessFactors

Oracle HCM

Job description

Job Description:

The Opportunity

Join Hitachi Energy's Employee Lifecycle Services team and play a critical role in creating a seamless and engaging onboarding experience for new hires across our global organization. As an HR Specialist - Onboarding, you will be responsible for managing and coordinating all onboarding activities, ensuring that new employees are successfully integrated into the organization while maintaining accuracy, compliance, and service excellence.

In this role, you will serve as a key point of contact for candidates, employees, hiring managers, HR partners, and various support functions throughout the onboarding journey. You will coordinate pre-joining activities, prepare employment documentation, manage onboarding transactions within HR systems, and ensure all required approvals and compliance checks are completed accurately and on time.

You will work within a dynamic global HR shared services environment where delivering an exceptional employee experience is essential. Your ability to manage multiple priorities, maintain high data quality standards, and collaborate with stakeholders across different geographies will directly contribute to employee satisfaction and operational excellence.

This position offers an exciting opportunity to develop expertise in global HR operations, HR systems, and service delivery while contributing to continuous improvement initiatives that enhance onboarding effectiveness and employee experience.

How You'll Make an Impact

• Manage end-to-end onboarding activities for new hires, ensuring a smooth and positive employee experience from offer acceptance through joining.
• Prepare and issue employment documentation, including offer letters and onboarding communications, in line with company policies and local requirements.
• Track pre-employment requirements, including background verification, documentation collection, and onboarding compliance activities.
• Maintain accurate employee data in Workday and other HR systems, ensuring data integrity and successful downstream processing.
• Partner with hiring managers, HR Business Partners, recruiters, payroll, and other stakeholders to coordinate onboarding activities and resolve issues proactively.
• Ensure timely completion of onboarding transactions while meeting defined SLAs, quality standards, and customer satisfaction targets.
• Support new hires by responding to onboarding-related queries through designated service channels and ticketing tools.
• Generate onboarding and data-quality reports, analyze trends, and support continuous process improvement initiatives.
• Ensure adherence to established SOPs, work instructions, compliance requirements, and internal controls.
• Identify operational challenges, conduct root cause analysis, and recommend solutions to improve onboarding efficiency and employee experience.

Your Background

• Bachelor's degree in Human Resources, Business Administration, or a related field; MBA is preferred.
• 1 to 3 years of experience in HR Operations, Onboarding, HR Shared Services, or Employee Lifecycle Management.
• Experience working with HRIS platforms such as Workday, SAP SuccessFactors, Oracle HCM, or similar systems.
• Strong understanding of onboarding processes, employee documentation, and HR data management.
• Excellent communication and stakeholder management skills with a customer-focused mindset.
• Strong attention to detail with the ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office applications, particularly Excel and reporting tools.
• Flexibility to work in a night-shift environment supporting global operations.

More About Us

At Hitachi Energy, we are advancing a sustainable energy future for all. We foster a culture of collaboration, innovation, integrity, and continuous learning, empowering our people to make a meaningful impact every day.

We are committed to creating an inclusive workplace where diverse perspectives are valued and employees are encouraged to grow and develop their careers. Join our global HR team and help deliver an exceptional onboarding experience that sets the foundation for employee success.

Shift Requirement: Night Shift (5.30 PM IST - 2.30 AM IST)

Demonstrates effective use of AI and digital tools to enhance problem-solving, decision-making, and productivity, while applying sound judgment, ensuring accuracy and compliance, and maintaining accountability for outcomes.

Accessibility and reasonable accommodation

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

Use of Al and automated tools in recruitment

As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice.

Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.

For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.

The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.