HR Payroll and Compliance Specialist

Outsourced; Ahmedabad District; Hybrid; INR 600,000 - 900,000; Full time

Benefits offered by this job

Health Insurance up to ₹20 Lakh

Upskill allowance ₹5,000 monthly

Leave policy: VL/CL/Sick leave

Remote work opportunities

Job summary

Outsourced, India, is seeking an experienced HR Payroll & Compliance Specialist to join the People & Culture team in India. You will ensure timely, accurate payroll processing and strict adherence to Indian statutory requirements, working closely with Finance to coordinate payroll cycles and support the organization’s compliance framework.

This hands-on role requires deep knowledge of Indian labor laws, confidentiality, and process excellence.

Qualifications

• 3+ years of experience in HR payroll and compliance roles in India.
• Strong knowledge of Indian statutory benefits, labor laws, and payroll regulations.
• Experience with payroll software and HRIS systems.
• Advanced proficiency in Excel and payroll reporting.

Responsibilities

• Process end-to-end monthly payroll for all India-based employees in coordination with Finance.
• Ensure accurate and timely salary disbursements, deductions, reimbursements, and statutory contributions.
• Maintain payroll records including attendance, leaves, overtime, and expense reimbursements.
• Handle payroll-related queries from employees and resolve discrepancies promptly.
• Prepare payroll reports, summaries, and cost analyses for Finance and People & Culture leadership.
• Support payroll audits and ensure documentation is audit-ready at all times.
• Coordinate with external payroll vendors or consultants where applicable.
• Maintain confidential employee records in HR systems.

Skills

Payroll processing

Compliance

Excel

Communication

Confidentiality

Attention to detail

HRIS

Payroll reporting

Coordination

Education

Bachelor's degree in HR/Finance

Tools

Zoho Payroll

ADP

HRIS systems

Job description

Outsourced is a leading ISO certified global offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1000 talented professionals.

Job Title

HR Payroll & Compliance Specialist

Department

People & Culture

Location

India

Work Setup

Hybrid - 3 days onsite / 2 days work-from-home

Employment Type

Permanent

Reporting To

Global VP for People & Culture

About The Role

We are seeking an experienced HR Payroll & Compliance Specialist to join our People & Culture team in India. This role is pivotal in ensuring timely, accurate, and compliant payroll processing while maintaining full adherence to all Indian statutory requirements. You will work closely with Finance to coordinate payroll cycles, manage statutory benefits, and support the organization's broader HR compliance framework. This is a hands‑on, execution-focused role ideal for someone who thrives in a fast-paced environment, has a deep understanding of Indian labor laws and statutory benefits, and takes pride in accuracy, confidentiality, and process excellence. You will be the go-to expert for payroll and compliance matters in India, supporting employees and leadership alike.

Key Responsibilities

Payroll Management

• Process end-to-end monthly payroll for all India-based employees in coordination with Finance.
• Ensure accurate and timely salary disbursements, deductions, reimbursements, and statutory contributions.
• Maintain and update payroll records, including attendance, leaves, overtime, and expense reimbursements.
• Handle payroll-related queries from employees and resolve discrepancies promptly and professionally.
• Prepare and present payroll reports, summaries, and cost analyses for Finance and People & Culture leadership.
• Support payroll audits and ensure documentation is complete and audit-ready at all times.
• Coordinate with external payroll vendors or consultants where applicable.

Statutory Compliance

• Ensure full compliance with all Indian statutory requirements, including:
• Provident Fund (PF)
• Employee State Insurance (ESI)
• Professional Tax (PT)
• Labor Welfare Fund (LWF)
• TDS and income tax deductions
• Gratuity and other mandated benefits
• File statutory returns and remittances within prescribed timelines.
• Maintain up-to-date knowledge of changes in Indian labor laws, tax regulations, and statutory benefits.
• Support internal and external audits related to payroll and compliance, providing documentation and clarifications as needed.
• Advise leadership on compliance risks and recommend corrective actions where necessary.

HR Operations & Coordination

• Coordinate with Finance to reconcile payroll accounts and ensure accurate cost allocation across departments.
• Maintain accurate and confidential employee records in HR databases and payroll systems.
• Support onboarding and offboarding processes as they relate to payroll setup, final settlements, and compliance.
• Assist in the implementation and communication of HR policies and compliance training initiatives.
• Collaborate with the Global VP for People & Culture on HR compliance projects and process improvements.
• Provide administrative support for benefits administration, leave management, and other HR operations as needed.

Process Improvement & Documentation

• Identify opportunities to streamline payroll and compliance workflows.
• Develop and maintain SOPs, checklists, and documentation for payroll and compliance processes.
• Stay current with industry best practices and recommend enhancements to existing systems.
• Support the implementation of new payroll or HRIS systems as required.

Required Qualifications

• 3+ years of experience in HR payroll and compliance roles, preferably in India.
• Strong knowledge of Indian statutory benefits, labor laws, and payroll regulations.
• Experience with payroll software and HRIS systems.
• Advanced proficiency in Microsoft Excel and payroll reporting.
• Excellent attention to detail and accuracy in numerical data.
• Strong communication and coordination skills.
• Ability to handle confidential information with discretion.
• Bachelor's degree in HR, Finance, Business, or a related field preferred.

Preferred Qualifications

• Experience working in a multinational or global organization.
• Familiarity with payroll systems such as [insert relevant systems, e.g., Zoho Payroll, Razorpay, ADP, or similar].
• Certification in payroll or HR compliance (e.g., SHRM, CIPD, or equivalent).
• Experience supporting payroll for multiple entities or regions within India.
• Exposure to HR audits and statutory inspections.

Key Competencies

• Payroll processing and reconciliation
• Indian statutory compliance (PF, ESI, PT, LWF, TDS, Gratuity)
• Financial coordination with cross-functional teams
• Attention to detail and accuracy
• Confidentiality and discretion
• Time management and deadline adherence
• Communication and stakeholder coordination
• Process improvement and documentation

What We Offer

• Health Insurance: We provide medical coverage up to 20 lakh per annum, which covers you, your spouse, and a set of parents. This is available after one month of successful engagement.
• Professional Development: You'll have access to a monthly upskill allowance of ₹5000 for continued education and certifications to support your career growth.
• Leave Policy: Vacation Leave (VL): 10 days per year, available after probation. You can carry over or encash up to 5 unused days.
• Casual Leave (CL): 8 days per year for personal needs or emergencies, available from day one.
• Sick Leave: 12 days per year, available after probation.
• Flexible Work Hours or Remote Work Opportunities - Depending on the role and project.
• Outsourced Benefits such as Paternity Leave, Maternity Leave, etc.