HR Data Coordinator

Stantec Consulting International Ltd.; Pune District; On-site; INR 350,000 - 520,000; Full time

Job summary

Stantec Consulting International Ltd. is seeking an HR Data Management Coordinator to support HR service delivery by maintaining employee data records and processing transactions across multiple countries.

You will collaborate with HR partners and employees in a fast-paced environment, ensuring accuracy and timely responses. You will handle data entry, record maintenance, and standard HR admin tasks while upholding confidentiality and compliance.

Qualifications

• Experience performing administrative tasks, including data entry and documentation.
• Fluent English with strong verbal and written communication.
• Ability to follow standard methods and procedures to complete transactional work.
• Strong interpersonal, organizational and problem-solving skills.

Responsibilities

• Update and maintain employee records across HR systems and files.
• Process employee transactions and HR services per established processes and guidelines.
• Ensure documentation has approvals prior to processing transactions.
• Coordinate with HR, Payroll, and vendors to resolve service requests promptly.
• Support data quality projects and other administrative tasks as needed.
• Perform file management and Talent Acquisition tasks as assigned.

Skills

Data entry

Customer service

Time management

Attention to detail

Communication

Confidentiality

Microsoft Office

English fluency

Education

Bachelor’s/Master’s degree in Commerce/Arts/HR or equivalent

Tools

Oracle/HRIS

Excel

Word

Mail Systems

Job description

Job Description:

HR Data Management Coordinator

Short Description

Build your HR career with Stantec in a role where your organizational strengths, customer service mindset, and attention to detail will contribute to effective HR service delivery.

We have an HR Data Coordinator opportunity available within our HR Service Center team supporting essential HR administrative activities, with primary focus on the maintenance of our HR/candidate data records and files across various countries and other HR administrative tasks as assigned.

You will apply your organizational and time management skills, communicate with employees and partners, and provide support across all levels of the organization while managing a variety of data and administrative priorities in a fast-paced, highly computerized environment. As part of a collaborative HR team, you will support HR partners and employees across multiple time zones and help deliver reliable, responsive service across the organization.

Description

• Update and maintain employee records to ensure accurate data is entered, verified and filed in various HR Management applications for employee life-cycle changes following established processes and internal documentation.
• Process employee transactions, deliver HR services or other time sensitive administrative activities in accordance with established processes, procedures, internal compliance guidelines and operational metrics that support effective service and best practices.
• Ensure appropriate documentation associated with the transaction is complete with appropriate approvals prior to processing the transaction.
• Coordinate with HR teams, Payroll, and third-party vendors to resolve service requests promptly. Troubleshoot when necessary and ensure timely corrections are performed.
• Support data quality related projects, as assigned
• May perform other administrative tasks as assigned, such as file management, professional qualification verifications, letter/notification coordination, and Talent Acquisition tasks.

Your Capabilities and Credentials

• Experience completing administrative tasks, including data entry, preparing letters, correspondence, and related documentation.
• Strong professional customer service skills, with the flexibility to attend meetings during North American time zone hours.
• Ability to follow standard methods and procedures to complete primarily transactional work assignments.
• Strong interpersonal, organizational, time management, critical thinking and problem-solving skills.
• Excellent verbal and written communication skills, paired with a professional attitude; Fluency in English is required for this role.
• Ability to stay focused, manage heavy workloads with concurrent deadlines, and maintain close attention to detail. You demonstrate flexibility and dependability.
• Comfort working with diverse individuals at all levels across a geographically dispersed organization.
• Strong professional customer service orientation
• Experience working in a team-oriented, collaborative environment.
• Ability to exercise confidentiality, discretion, and sound judgment
• Understanding of Data management best practices and principles
• Accurate typing and data entry skills
• Ability to learn new processes quickly and adapt to changing priorities.
• Knowledge of software applications necessary to process documents, employee data information and analytics tools (Word, Excel, Oracle / HRIS system (Oracle is preferred), Mail Systems, and Internet). Strong Microsoft Office Suite skills with advanced Excel experience is an asset for this role.
• Ability to work independently and consistently meet role objectives.

Qualifications

Education and Experience

• Bachelor/Master’s degree in commerce, Arts, HR or equivalent experience with HR course work is preferred.
• Proven 1-3 years of data entry or HR/Talent Acquisition working experience.
• Basic/working knowledge of HR/Talent Acquisition practices, employee information systems, regulations, programs, and philosophies

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible. The Stantec community unites approximately 32,000 employees working in over 450 locations across 6 continents.